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Vacancy Announcement – Islamic Relief

Vacancy Announcement – Islamic Relief

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Islamic Relief would like to invites competent and interested candidates for the following positions.

Position 1: Finance Officer

Duty Station: Country Office, Addis Ababa

Salary: As per the organization scale

Required:  2 (Two)

Duration: One year with possible extension

Islamic Relief, founded in 1984 in Birmingham, UK, is an international charity that focuses on relief and development. It works with local communities to promote sustainable economic and social development, regardless of race, religion, or gender. The organization began its operations in Ethiopia in 2004.

Job Purpose

The primary responsibility of the person should be handling finance matters related to the institutional donors. The main duties of the persons would include:

1. Facilitate Fund transfer: Review project financial activities against financial plan, prepare Transfer Request Form, Collect fund transfer request from Program Department, Ensure timely transfer letter authorization and delivery to the Bank.

2. Budget Preparation: Collect budget information from different units of the Organization, Review and correct the draft budget, Prepare and compile draft budget for Country Office (Core Admin), Collect draft budgets of the projects, Advice Program Dept in preparing the Budget, Review the draft project budgets, Communicate findings and agree on final version.

3. Payroll preparation: Check Employment Contract file for new recruits and termination of contract, Check temporary employee file for new recruit and renewal of contract, Check status of staff Provident Fund – PF entitlement after probation period, Present Payroll for checking and approval, Prepare letter for salary payment/ transfer to savings accounts/letter to banks for CPO for Income tax & with holding taxes and sent to the Bank after payment authorization, Submit copy of letter initialed by the Bank to field Office, Retain copy of letter and collect bank advice for JV preparation, Distribute payroll slip to staff members, Prepare payroll summary for JV and File payroll copy for future reference.

4. Follow-up: Check whether budget originally allocated/approved for purchase request/services required, Present cheque and payment vouchers checking and initial on payments,

5. Ensure cheques/authorization letters are signed, Ensure cheques are timely collected/CPOs purchased from the Bank are sent to payee, Verify and ensure expense are within budget, Check and verify against previous payments, Handle matters that may arise in relation to orphan 1-2-1 payments and report to Finance Manager,

6. Controlling: Ensure all payments are carried out in accordance with IRW, Donor & Tax regulations. Return any incomplete documents by specifying missing documents, Present for checking and initial

7. Bank Reconciliation: Collect monthly Bank Statement, Collect Bank Account General Leger for the respective month, Reconcile and identify outstanding cheques, payments and deductions, Prepare Bank Reconciliation, Present for checking and approval, Follow up clearance of outstanding items of bank reconciliation

8. Record/Report: Ensure/participate in the daily Recording/posting all vouchers, Conduct quarterly budget variance analysis, Prepare quarterly financial budget performance evaluation report

9. Documentation: Ensure payrolls/JVs., PVs. are signed and filed, Ascertain payment vouchers supporting documents are complete, Ensure timely printing/availability of financial documents, Ensure copies of contracts (employment/purchases/services) are available in the department, Ensure Revenue Stamps are affixed to contracts, where applicable, Ensure all documents are filled on daily basis

10. Policy & Procedure: To ensure that that IRE is compliant with the donor Financial regulations – EC, OCHA and British Embassy DFID in the current case. This requires that the person fully internalizes the requirements, orient other employees and follow up compliance, implement financial regulations and tax laws to jobs.

11. Advice: To provide professional financial management advice to the budget holders and programme officers to ensure compliance with donor requirements. This requires that he does close monitoring of the budget utilization. The financial management advice should be provided in a structured way after the production and distribution of reports. This should be done at least on monthly basis involving the primary budget holders.

12. Monitoring: To put in place a system of grant monitoring system which includes robust fund transfer trucking system (IRW-IRE-PAO + Donor-IRE); follow up budget amendments with the donors; Monitor each and every income and expense of the organization, check whether there is formal, reliable and convenient accounting system and procedures, if not so propose better way of accounting procedures for country office as well as project offices.

13. Report: To prepare monthly bank reconciliations on QuickBooks system, prepare monthly financial and budget statements and submit to respective departments, prepare donor financial reports-monthly, quarterly and final- according to donors’ guidelines & within the  time frame, prepare budget versus actual statement for budget authorization purpose.

14. Recording: Check the accuracy of recording of source documents; journalize code and post accounting data, integrating new donors’ budget code to QuickBooks system

15. Audit: Assist external/Internal auditors to facilitate their work on auditing, take the necessary audit recommendation/adjustments to be incorporated in the following accounting period.

16. Follow-up: Follow up timely submission of financial documents from field/partners, give professional assistance to field staff, review & examine take corrective action, orient & train field staff.

Job Requirements

Personal Specification

Formal Education/Qualification:

Bachelor’s degree in Accounting and Finance with a recognized university.

 Work Experience:

At least five years relevant experience with humanitarian setting; INGO experience is advantageous.

 Required Skills/Competencies

  • Experience in closing accounts and undergoing an audit is a benefit
  • Proven skills and knowledge in AX Accounting Information System Software 
  • Proven experience in grant monitoring
  • Excellent interpersonal skills – builds good relationships with internal and external stakeholders
  • Good verbal and written communication skills in English
  • Good organizing and planning skills
  • Ability to manage a complex and demanding workload with flexible behavior
  • Commitment to humanitarian principles and action
  • Willing to travel to the field offices to provide support to the field team in their compliance with donor regulations


Deadline: January 4, 2024

Please visit this link for more updated jobs: SEWASEWJOBS

Position 2: GBV Officer

Duty Station: Afar Regional State, Semera

Reports to: Area Coordinator

Salary: As per the organization scale

Required: One

Duration: Eight months with possible extension based on performance

Key Responsibilities:

  • With the support of senior PSI in the Country office, organize basic Case management, GBV, child protection and psychosocial support (PSS), PSEAH training for staffs, government service providers and community volunteers.
  • Provide technical guidance on integration of the survivor-centered approach into PSEA complaints mechanisms and enhance access of SEA survivors to existing GBV services Planning / Programming
  • Support the development and implementation of programming for specialized GBV prevention and response based on needs, risks and capacity assessments at the onset of an emergency and throughout all phases of displacement.
  • support cross-cutting programs and technical sectors to mainstream gender and to program for mitigation of GBV risks in their specific technical areas, and report on progress.
  • Support and build capacity and systems for individual CP/GBV case management for survivors and persons at-risk of GBV.
  • Ensure safe and ethical GBV data collection and reporting is functioning and regular reporting is done on GBV, including through protection monitoring processes.
  • Build a relationship with all relevant GBV program stakeholders (health, legal, protection, psychosocial) in IDPs and the local community to encourage greater communication, collaboration and coordination among partners from the protection, health, legal, and psychosocial sectors.
  • Plan and implement activities to ensure that IR’s Inclusive approach to programming is consistently applied through community-based protection methods.
  • Contribute to and facilitate a programme of results-based on protection programming through a consultative process with sector and/or cluster partners.
  • Strengthen active partnerships with relevant government agencies/offices and humanitarian agencies/ CSOs partners, and strengthen referral systems in areas of Child protection and GBV;
  • Network with key external stakeholders to find areas of collaboration, best practice, innovation, knowledge sharing and partnerships.
  • Ensure that protection, safeguarding and inclusion mechanism including the inclusion of most vulnerable members of the community, induction of staff, community, stakeholders, and suppliers, availability of Protection and safeguarding focal points are in place and the community receives the feedback in due time as per the IRE policy.
  • Identify training needs and build the capacity of IR local staff on inclusion, protection and CHS accountability components.
  • Ensure data collection mechanisms are in place and data is collected and analyzed periodically.
  • Conduct conflict sensitivity analysis exercise with relevant stakeholders and ensure IR programmes “Do no harm” in their communities.
  • Follow up and provide technical guidance during implementation phase and document.
  • Proactively exchange learning and synergy with all involved stakeholders.
  • Drafts relevant sections of reports required for donors, management, annual reports.
  • Collaborate with Monitoring and Evaluation personnel for timely evaluation of projects.
  • Participate and influence external platforms on protection and inclusivity.

Personal Specification

Formal Education/Qualification:

University degree in one of the relevant areas- Psychology, Sociology, Behavioral Science, International Law, Human Rights, or Social Science

Work Experience:

Bachelor’s degree with a minimum of 3 years of relevant experience or Master’s degree with preferably 2 years of relevant professional work experience in human rights issues, inclusivity, protection and/or child protection, and GBV. Having experience in the field of GBV prevention, mitigation and response, broader protection or social work involving empowerment of women and girls, gender, child protection, mental health, counselling and working with survivors, humanitarian and development issues. Working in emergency or conflict situations is an asset.


Fluency in English and knowledge on local languages of IR operational area (Afari) is Mandatory.

Required Skills/Competencies

  • Planning and organizing
  • Communication skills
  • Ability to work in a multicultural environment.
  • Good interpersonal skills
  • Good advocacy, analytical skills
  • Teamwork/working with people.
  • Drive for results Learning Elements
  • Be familiar with IR overall programming in unstable situations.
  • Articulate methodology of programme and project management.
  • Articulate rights based and results-based programming in IR.
  • Demonstrate a good understanding of IR policies and strategy to address child protection and GBV issues.


Deadline: January 12, 2024

How to Apply

Interested candidates are required to submit a complete Job application form with all required supporting documents (copy of credentials and testimonials) through: Ethiopia.HR@islamic-relief.org.et

You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.

Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

Female candidates are highly encouraged.

Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer and contract.

Remind this:

  • Read the vacancy announcement carefully.
  • Check the vacancy details with eligibility.
  • Prepare your CV or Application Details.
  • Finally, apply as instructed by the authority.

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Vacancy Announcement – Islamic Relief
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