NGO Vacancy Announcement – The Lutheran World Federation World Service – Ethiopia
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Company Description
LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
Our partners in (Ethiopia) include Ethiopian Evangelical Church Mekane Yesus (EECMY), diaconal arms of Lutheran churches (Related Agencies), the European Commission (ECHO), the US Government (BPRM) and UN Agencies, Global Affairs Canada with whom we are a key implementing partner.
The Lutheran World Federation World Service would like to invites competent and interested candidates for the following positions.
Position 1: – Logistics/Supply Chain-Intern (Re-Advertised)
Key Responsibilities/ Duties:
- Assisting in office and warehouse lease contract management
- Assisting in fleet management activities
- Assisting in procurement activities
- Assisting in warehouse management activities
- Assisting in periodic reporting
Job Requirements
Graduate with B.A Degree/Bachelor Degree in Logistics & Supply Chain Management only graduated in the year 2022 from recognized College/University.
Additional Job Requirements
- Willing to learn with coaching and grow professionally
- Good communication skill both verbal and written
- Open minded for strong knowledge and skills in computer application programs
- Open minded for ability to work independently
- Good interpersonal skills and ability to work successfully in a team environment
The ideal intern candidate will also:
Demonstrate commitment to the values, aims and principles of LWF/WS Ethiopia, including equal opportunity and gender sensitivity.
Workpkace: Addis Ababa
Position 2: – Finance Officer
Key responsibilities:
- Perform other duties in line with his responsibilities as may be assigned to him by the Project Coordinator.
- Assists the Project Coordinator in the overall Supervision of the project Financial Activities and ensures that the daily routines are carried out smoothly.
- Take responsibility for all aspects of financial management.
- Participate in the local recruitment process at the project office level.
- Perform and promote LWF Ethiopia’s objectives with respect to organizational code of conduct, and other policies and regulations.
- See to it that adequate stock of supplies is requested on time and maintained in accordance with the policy of LWF.
- Operate and maintain the project’s Accounts according to LWF-ET procedures.
- Participate in the preparation of annual/ Working Budget of the project jointly with the program staff.
- Prepare monthly Fund Request together with the program staff based on the planned activity for the period.
- Make sure that the monthly fund request is for the activities planned for that period only.
- Make sure that the finance part of the Quarterly Monitoring Report (QMR) of the project tally the Narrative part of the report.
- Collect the monthly financial report of the project from head office finance every month and should discuss with the concerned project staff.
- Code all disbursements & receipts according to LWF/ET procedure.
- Make sure that all disbursements are summarized according to the cost centers and account codes.
- Ensure that LWF Procurement Procedures are followed and relevant financial documents, such as purchase requisitions, proforma invoice, purchase order, and Goods receiving Notes are properly raised.
- Prepares and checks Financial Statements before they are sent to the Head Office every month and to reach Head Office before five days of the next month. It includes cash count balance.
- Prepare monthly bank reconciliation statements.
- Control and Assist the Secretary/Cashier in all financial matters.
- Prepare monthly Payroll/Pay Sheet for Casual workers if any, based on the approved attendance and other relevant documents in consultation with the Project Coordinator.
- Together with the Project Coordinator, he is answerable for all Purchases and Disbursements in regard to budgetary provisions and stipulations.
- Make sure that all necessary and appropriate taxes like 2% or 30% With Hold tax (WHT) Income taxes are deducted and paid to the concerned Tax Authority Offices on time.
- Make sure that all disbursements are in accordance with LWF financial procedures.
- Make sure that all disbursements are not out of the Budget Allocated for each line items.
- As a responsible head for accounts of the project, he makes surprise cash count and reports to the Project Coordinator.
- Where the Finance Officer is not convinced about certain payments or payment procedures authorized by the Project Coordinator, he/she should explain the concerns. But if still there is disagreement, the Finance Officer should refer to the Finance Manager at head office for advice.
Requirements:
- Masters or BA in Accounting, Accounting Finance, Finance, & related field of studies
- For Master’s degree 2 years and for BA degree 5 years
- Good knowledge of accounting software such as ACCPAC and Excel.
Key competencies:
- Strong communication skill in English (written and oral)
- Ability to interact with people.
- Interested to work under pressure and in harsh environment
- Previous related experience in NGO setup is an advantage
Workpkace: Debrebirhan, Amhara, and Mekelle, Tigray
Position 3: – Project Accountant
Main Duties & Responsibilities of the Position Holder:
He/She shall:
- Ensure that the overall Supervision of the project Financial Activities are properly performed and follows up that the daily routines are carried out smoothly.
- Assist the Project Coordinator in all aspects of administrative actions.
- See to it that adequate stock of supplies are requested on time and maintained in accordance with the policy of LWF.
- Operate and maintain the project’s Accounts according to LWF-ET procedures.
- Participate in the preparation of annual/ Working Budget of the project jointly with the program staff.
- Prepare monthly Fund Request together with the program staff based on the planned activity for the period.
- Make sure that the monthly fund request is for the activities planned for that period only.
- Make sure that the finance part of the Quarterly Monitoring Report (QMR) of the project tally the Narrative part of the report
- Collect the monthly financial report of the project from head office finance every month and should discuss with the concerned project staff
- Code all disbursements & receipts according to LWF/ET procedure.
- Make sure that all disbursements are summarized according to the cost centers and account codes.
- Ensure that LWF Procurement Procedures are followed and relevant financial documents, such as purchase requisitions, proforma invoice, purchase order, and Goods receiving Notes are properly raised.
- Prepares and checks Financial Statements before they are sent to the Head Office every month and to reach Head Office before five days of the next month. It includes cash count balance.
- Prepare monthly bank reconciliation statements.
- Supervise the Store Keepers and see to it that the purchase storing and issuing of goods are processed strictly in accordance with LWF procedures.
- Make sure that all project Fixed Assets are registered properly in accordance with LWF procedures.
- Control and Assist the Secretary/Cashier in all financial matters.
- Prepare monthly Payroll/ Pay Sheet for Casual workers if any, based on the approved attendance and other relevant documents in consultation with the Project Coordinator.
- Together with the Project Coordinator, He is Answerable for all Purchases and Disbursements in regard to budgetary provisions and stipulations.
- Make sure that all necessary and appropriate taxes like 2% or 30% With Hold tax (WHT), Income taxes, pension contributions are deducted and paid to the concerned offices of government on time.
- Make sure that all disbursements are in accordance with LWF financial procedures.
- Make sure that all disbursements are not out of the Budget Allocated for each line items
- As a responsible head for accounts and personnel administration of the project, he makes surprise cash count & staff supervision, and reports to the Project Coordinator.
- Where the Accountant is not convinced about certain payments or payment procedures authorized by the Project Coordinator, he should explain his/her concerns. But if still there is disagreement, the accountant should refer to the Finance Manager at head office for advice.
- Follow procedure as outlined in LWF World Service Ethiopia Staff Rules, Collective Agreement and other Operation Manuals;
- Perform any other duties as assigned to him by the Project Coordinator or his designate.
- This Job Description may be revised by the LWF/WS- Ethiopia at any time as it deems necessary
Job Requirements
Qualification and Work Experience
- B.A Degree in Accounting or Finance
- Excellent skill in computer applications
- Minimum of three years relevant work experience
Key competencies:
- Excellent written and oral English Language skills required
- Knowledge of the local language is advantageous
- Previous related experience in NGO setup is an advantage
- Relevant on job training’s are advantageous.
Workpkace: Gambela
Deadline: June 3, 2023
How to Apply
Interested candidates who meet the above requirement can send ONLY detailed C.V and application letter through ethiojobs.
Women are encouraged to apply and only short-listed applicants will be contacted.
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