Vacancy Announcement – ANAN Business Group (ABG)
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!ANAN BUSINESS GROUP (ABG) is an Addis Ababa, Ethiopia-based general trade company involved in pharmaceutical materials import and distribution of medical and pharmaceutical devices, as well as import and distribution of infant formulas and edible oil, and general import and export. Anan Business Group was founded as a sole proprietorship company in 2021 by a young entrepreneur with specialized medical professionals and extensive business experience in a larger family business enterprise. ABG has collaborated with a number of national and international companies to import and distribute high-quality pharmaceutical products to the Ethiopian market.
ANAN Business Group (ABG) would like to invites competent and interested candidates for the following positions.
Position 1: – Accountant
Job Summary
Receives and carefully maintains financial data for use in maintaining accounting records. Verifies and posts transactions. Raises vouchers, invoices and cheque. Assists in the preparation of vouchers invoices and account statements and reports. The incumbent will be responsible for maintaining and periodically review, reconcile and balance accounting records.
Duties and Responsibilities:
- Maintain proper documentation of financial transaction
- Facilitate the timely submission of financial documents at the closing of monthly accounts.
- Facilitate the mailing financial reports and financial documents
- Facilitate the mailing financial reports
- Compiles and sorts documents, such as invoices and cheques, substantiating transactions.
- Effect Per-diem payment and maintain proper documentation of such payments
- Facilitate payments to vendors and check the availability of supporting financial documents.
- Follow up on time sheets and submit for payroll processing
- Maintaining petty cash fund coordinate with the team for timely replenishment
- Verifies and posts details of transactions, such as funds received and disbursed and total accounts.
- Computes and records charges, refunds, cost of lost or damaged goods, etc
- Prepares vouchers, invoices, cheque, account statements, reports and other records.
- Reconciles bank statements.
- Performs other related duties as may be assigned by the General Manager.
- Initiate payment and prepare check and submit to authorize person for signature
- Prepare tax reports like payroll tax, withholding tax, Pension, etc… And timely settlement of the above mentioned taxes to Federal Tax Authority and Regional Bureaus as per Requirements.
Job Requirements
Education:
Diploma or Degree in Accounting, Finance or Business Administration.
Required Skills and Experience:
2+ years of experience in Accounting Sound Accounting Knowledge
Good computer skills in Microsoft MS-Office and accounting software required excellent command of communication in written and verbal in both English and Amharic.
Workplace: Addis Ababa
Position 2: Reception and Admin Assistant
Job Summary
Administrative assistant/receptionist provides communications support including composition and distribution of correspondence including generating reports, office mails and manage petty cash.
Duties and Responsibilities:
- Receive, sort and forward incoming emails
- managing and control petty cash
- Faxing, copying, writing letters, answering phone calls and scheduling appointments
- Acting as a liaison with other offices’ administrative staff to coordinate meeting requirements
- Handling meeting and conference room calendar coordination, including meeting room setup and breakdown
- Acting as point person for any issues pertaining to technology equipment and office space
- Generate financial documents upon request.
- Coordinating other ad-hoc office matters as necessary Ordering and managing inventory of office supplies, kitchen food items and facilities supplies
- Cover front desk on a daily basis
- Greet and properly direct all clients and guests
- Manage multiple conference room, and guest space calendars
- To provide related activities as it is requested by the General Manger
Specific tasks:
- Provide administrative as well as clerical service; maintain the image of the organization through timely and appropriate processing of the below;
- Flight ticket booking and confirmations;
- Filing incoming and outgoing letters;
- Organizational stamp seal management; keeping record of letter dispatched;
- Manage booking of meeting rooms per request;
- Assist regional admin related support requested to Country Office.
- Receive telephone calls, courteously handle callers and visitors, and immediately direct to the respective departments;
- Ensure timely collection, prompt distribution, and dispatch of incoming and outgoing letters;
- Maintain and update staff contact list and share with all staff, maintain files incoming mails to obtain the requested information;
- External visitor management: Handle clients/visitors, schedules appointments, update organization calendar every quarter, coordinate logistic requests (including Hotel reservation and payment);
- Participate in the preparation of organizations special events, meetings and Training.
- Ensure proper operation/functioning of machines such as photocopier, printer, scanner, telephone and computer;
- Disseminate information accurately and immediately;
- Secure organized reception area at all times;
- Maintain organized and accessible filing of incoming and outgoing at all times;
- Maintain cooperation among support staff at all times;
- Perform other related tasks as assigned by the immediate supervisor.
Occasional Task
- May back up vacant position
- Perform other duties as needed
Job Requirements
Required, Skills, Experience and Education
- 1+ years of related experience in an Administrative Assistant and/or Receptionist role
- Preferable experience in commercial business and pharmaceutical sectors.
- Minimum of 2 (three) years administrative/Receptionist support experience supporting multiple individuals and/or office managers.
- Bachelor’s degree in business management, management, education,
- Marketing, human resource or relevant field.
- High degree of professionalism, strong written and verbal communication skills in both English and Amharic Language, and excellent in customer relationships and service rendering.
- An ideal candidate will be a self-starter who is comfortable with technology and is attentive to details
- Good knowledge and literacy of computer software’s applications: MS office,
- Database, other related communication software.
Workplace: Addis Ababa
Application Deadline: April 10, 2023
How to Apply
Qualified and interested applicants should submit a cover letter and resume through an email: Info@ananbusinessgroup.com or recuitment.anan@gmail.com by April 10, 2023. Applications will be reviewed and considered as received/on a rolling basis. Only applicants meeting minimum qualifications will be contacted.
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