NGO Vacancy Announcement – Chemonics International Inc.
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Founded in 1975, Chemonics International Inc. (Chemonics), is a US-based international development consulting company, operating in over 75 countries worldwide. Chemonics was recently awarded the five-year, $44.9 million USAID-funded Urban Water, Sanitation, and Hygiene (WASH) project in Ethiopia. The purpose of this Activity will be to support accelerated access to safe, adequate, inclusive, and resilient WASH services targeting urban and peri-urban areas. The Activity will work to achieve this through four complementary objectives: 1) Enable and professionalize WASH service providers; 2) Foster markets for pro-poor and inclusive WASH services; 3) Strengthen WASH planning, budgeting, and service delivery oversight; and 4) Strengthen accountability among urban WASH sector actors.
Chemonics International Inc.-Urban WASH Project would like to invites competent and interested candidates for the following positions.
Position 1: WASH Services Specialist
Job Description
USAID/Ethiopia Urban WASH Activity
WASH Services Specialist
Chemonics International, Inc., is a US-based international development consulting company, operating in over 95 countries, that is implementing the USAID funded Urban Water, Sanitation, and Hygiene (WASH) project in Ethiopia.
Responsibilities:
- Oversee technical design and implementation of WASH services activities in Adama and Bishoftu;
- Support capacity building interventions for utilities by working with the Senior Water Engineer and Senior Hygiene and Sanitation Expert to expand WASH services, citizen access and citizen satisfaction;
- Work with the WASH Governance Advisor to integrate city wide inclusive sanitation into municipality planning and management;
- In consultation with the Regional Team Director and the technical team, provide program leadership, strategy development, management, and oversight, and support technical direction for programming in Oromia;
- Develop and maintain strong relationships with regional government counterparts, project stakeholders, community, private sector, and civil society;
- Ensure the use of appropriate management tools to plan, organize, and monitor costs and resources to achieve project objectives;
- In consultation with the Regional Team Director, support the utilities and municipalities in work planning, budget, performance management, monitoring and evaluation, and strategic communications to ensure that all project assistance is technically sound and appropriate;
- Identify and mitigate potential issues and risks related to project implementation in a timely manner and drive appropriate programmatic adjustments;
- Other duties as assigned by the Regional Team Director.
Job Requirements
Qualifications:
- Bachelor’s degree in relevant field such as water supply engineering, sanitary engineering, or environmental health; or an equivalent combination of education and work experience in a relevant field.
- Minimum of 2 years of demonstrated experience in WASH and/or international development on donor funded programs.
Skills:
- Strong ability to collaborate and build partnerships with host country governments, U.S. government agencies, donor agencies, international organizations, and the private sector
- Demonstrated leadership, versatility, and integrity;
- Proficiency with software such as Microsoft Office Suite;
- Fluency in English with excellent oral and written communication skills required; proficiency in Amharic and Afan Oromo highly preferred.
Deadline: July 14, 2023
Position 2: Procurement Office Assistant
Purpose
The Procurement Office Assistant will be responsible for supporting the Procurement Manager in operational and project procurement, facilitating the overall procurement process in compliance with USAID rules and regulations and Chemonics’ policies. This position will report to the Procurement Manager.
Responsibilities
- Support the project’s procurement efforts, including technical procurements and procurements related to office administration.
- Works with the Procurement Manager to ensure that internal policies are followed as it relates to financial documentation in the procurement process,
- Responsible for the pricing and purchasing of goods and services, maintaining oversight of the procurement lifecycle from issuing RFPs/RFQs through award.
- Record, screen, and review procurement requests. Track each procurement request as it moves through the process, prevent delays, and trouble-shoot roadblocks.
- Work closely with technical staff and the accountant to ensure that technical and financial attachments to all procurement requests are clear, concise, and complete
- Liaise with vendors to ensure quality of services and products.
- In coordination with the Procurement Manager, ensure all procurement-related trackers are up to date and accurate.
- Responsible for maintaining proper procurement files. Upload all procurement documentation to project SharePoint and shared drive.
- Ensure that all procurements comply with all USAID rules and regulations and Chemonics’ policies and procedures.
- Perform additional duties as assigned by the supervisor.
Location of Assignment
This position will be based in the project’s Addis Ababa, Ethiopia office with some travel to the project’s regional offices anticipated
EEO Statement
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Qualifications
- High School certificate and position-related training required. Preference given to those with university degrees in Purchasing and Procurement and related fields;
- Minimum three years’ experience with USAID funded projects or other international NGOs/companies in Ethiopia;
- At least three years’ experience working on subcontracts, grants, and procurement processes;
- Experience negotiating, managing, and closing procurements preferred;
- Knowledge of USAID procurement procedures and regulations;
- High proficiency in computer skills, particularly with programs such as windows, word, Excel, power point, and Outlook;
- Ability to work both independently and in a team;
- Fluency in English. Professional proficiency in Amharic preferred
Deadline: July 17, 2023
Position 3: Grants Officer
Purpose:
The Grants Officer will be responsible for supporting the Senior Grants/Subcontracts Manager in administration of technical subcontracts and the Grants under Contract (GUC), ensuring compliance with USAID regulations relevant to GUC and adherence to Chemonics’ policies and procedures as stipulated in the Activity’s grants manual. This position will report to the Senior Grants/Subcontracts Manager.
Responsibilities
- Assists in the design, development, and implementation of the Activity’s grant-making and grants management policies, procedures, and practices, in coordination with the program services director and other technical and support staff in concert with the Activity’s grants manual.
- Lead in organizing the evaluation of subcontracts and grant concepts, proposals, and grant agreement/award documents to ensure adherence to established grants management policies and best practices.
- Ensure proper negotiation of the terms and conditions for subcontracts and grants (both cash and in-kind) and review and analyze budget estimates (for cash or in-kind grants) for allocability, reasonableness, and consistency.
- Provide guidance to potential grantees through formal training, coaching, and other support in line with our ethnical practices.
- Review draft budgets before they are approved and further flesh out budget notes to ensure clarity and auditable records.
- Ensure full compliance with all applicable USAID and Chemonics policies, practices and procedures in place for the Urban WASH activity, for all subcontracts and grant agreements including grant solicitation and selection procedures, grant awards, grant implementation, grant monitoring and evaluation and grant close-outs.
- Ensure the proper preparation and execution of subcontracts and grant documents and grant disbursements consistent and compliant with USAID and Chemonics requirements, procedures, and best practices. Documentation required includes negotiation memos, grant activity forms, required certifications and assurances, branding and marking plans, and others.
- Work with other staff as appropriate to develop and provide additional training for grantees if and as needed, such as in budget development and program coordination.
- In coordination with technical staff, assess grantee capabilities related to activity implementation and advise them on how to enhance them.
- Analyze and assess budgetary and financial aspects of grant proposals, recipient financial management capacities and planning for implementation/procurement and cash disbursement needs for grants implementation throughout the life of the program.
- Clearly define any special conditions for grantee compliance and follow up on that compliance throughout each grant.
- Assemble subcontracts tracker and grantee tracker to include all subcontracts, grants, budgets, special conditions, deliverables, and timelines.
- Serve as an effective liaison between Activity staff and grantees, provide grantees with technical advice and assistance related to grants administration, including financial documentation and management, procurement requirements and implementation planning.
- Works with relevant technical teams and leadership to help draft RFPs/RFQs/RFAs/APS aligned to the Activity’s subcontracts and GUC criteria and programmatic parameters.
- Facilitates processes for subcontract and grantee selection, agreement negotiation, and reporting and coordinates with the finance and operations director to ensure timely disbursement of grant funding to recipients.
- Maintains complete and accurate subcontract and grants files in hard and soft copy.
- Other duties as assigned by supervisor.
Location of Assignment
This position will be based in the project’s Addis Ababa, Ethiopia office with some travel to the project’s regional offices anticipated.
EEO Statement
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Qualifications
- Bachelor’s degree in business administration, finance, or related field required; advanced degree preferred.
- Minimum of two years of experience in USAID-funded programs in grants and procurement.
- Ability to work independently with minimal supervision, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good judgment that reflects positively on the Activity.
- Demonstrated high proficiency with Excel spreadsheet applications is required.
- Fluency in English. Professional working proficiency in Amharic strongly preferred.
Deadline: July 17, 2023
How to Apply
Interested applicants who meet the above criteria are invited to apply online via the link which mentioned under each position.
Applications must be submitted by the end of the deadline. Early applications are strongly encouraged and will be reviewed on a rolling basis. No telephone inquiries, please.
EEO Statement:
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
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- Check the vacancy details with eligibility.
- Prepare your CV or Application Details.
- Finally, apply as instructed by the authority.
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