Vacancy Announcement – CORDAID Ethiopia
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!CORDAID is a Dutch NGO with 100 years of experience in emergency aid and poverty eradication. We aim for a world without poverty and exclusion, promoting a just and sustainable society. We believe in sharing knowledge and talent across borders, connecting people and communities in areas affected by poverty and conflict. With over 600 partner organizations, we work to improve the living conditions of the poorest and most excluded populations.
CORDAID Ethiopia would like to invite qualified and interested job seekers to apply for the following different position.
Position 1: Project Controller
Purpose of the position:
The Project Controller will provide support to a diverse portfolio of projects as may be assigned within Cordaid Ethiopia. The Project Controller will work closely with colleagues based in the office and Financial Officers of partner organisations. This position ensures that all projects complies with not only Cordaid policies, donor policies and procedures but with all Government requirements in line with applicable registration instruments on contractual compliance. S/he ensures that financial reports are of high quality, accurate and submitted timely to donors and Cordaid GO. S/he prepares for any (external) audits and ensures all required information is available on time and is prepared to a high standard.
Responsibilities and Accountability
Budgeting, Control and Monitoring
- Develops project budgets and ensures that cost recovery is guaranteed and the correct Cordaid tools, data and forms are being used.
- Monitor the revision of programme budgets and coordinate any proposed revisions. Supports cost extension requests as and when needed in collaboration with the relevant Programme leads and the Finance and Operations Director.
- Provides technical advice and input on implementation in relation to finance, close out procedures for respective projects.
- Prepare for and represent the assigned projects in the monthly project control meetings
- Reviews the expenditures on shared cost budget % allocated to the programme and ensure that this cost is budgeted for. Consolidates and reviews the budgeted versus actual expenditure reports, and ensure adherence to restrictions on line item expenditure. Ensures that all identified discrepancies and/or ineligible expenditures and/ or misallocation and/or payment of unauthorized amounts are clarified and timely addressed.
Financial Planning
- Recording and maintain the projects commitments. Facilitates the use and submission of monthly, quarterly workplans and budget forecast to support a controlled finance utilization.
- Prepare quarterly project cash expenditure forecasts alongside respective field offices for action while keeping the cash planning up to date
- Develop liquidity requests in coordination with project lead for presentations to donors and the Senior Management Team.
Financial Analysis
- Ensure that partner’s report their expenditure on time and get paid eligible cost claims on time
- Analyse and review the project staff costs, impact of vacancies on project progress and the financial results
- Conducts budget analysis and submits financial reports of projects assigned to him/her.
Audit
- Ensure that all project expenditure is appropriately documented, archived and ready for any external or internal audit with relevant staff.
- In collaboration with the Senior Project Controller, supports audit preparation and ensure that relevant information is transmitted timely to the auditors and assist on post- audit activities such as audit trail and implementation of audit recommendation through an action plan
Compliance
- Maintain the project risk register and translate results into a risk analysis report. Reports on progress of corresponding action and ensures compliance with the contractual agreements.
- In collaboration with the Compliance Officer, Senior Project Controller and Finance and Operations Director ensures that project reporting requirements are met along all project milestones;
- Ensure that the project expenditure adheres to the donor’s and Cordaid’s regulations
- Prepare the summary of analysis of key project risk versus actual project results and in close collaboration with the Compliance Officer engage with relevant colleagues for action
Administrative Oversight and Management
- Provides technical and administrative support to field offices regarding the finance and administrative activities by conducting field visits, among others.
- Identifies and addresses knowledge and skills gap realized at field level and support the staff through coaching and training.
- Support partner organizations with project control knowledge and financial expertise as required. Contribute to partner risk assessments and ensure that agreed actions are implemented
- Ensure that the Project leads and the Finance and Operation Director are kept informed of any major developments in a timely manner so that issues are anticipated, addressed and do not materialize
- Support the project lead with all financial communication to the donor and internally within Cordaid
Job Requirements
Qualifications and experience required
- Degree in Accounting, Finance or any other relevant field;
- Minimum 4 years of relevant work experience at NGOs in financial management functions;
- Experience managing grants under a EU, USAID and other donors required;
- Good computer skills, including advanced knowhow of Microsoft Excel required;
- Ability to interpret complex grant funding requirements, submissions, and budget projections;
- Experience in building capacity of organizations required;
- Demonstrated capacity of working under pressure in a multitasking position;
- Demonstrated capacity to accommodate a flexible schedule;
- A self-starter who is able to work independently with minimal day-to-day supervision; and
- Ability to work in a multicultural environment.
Core Competencies and Skills
- Maintain Integrity;
- Team player;
- Analytical, organizational, and interpersonal skills;
- Ability to prioritize tasks, meet deadlines and work with limited supervision;
- Organizational development skills;
- Negotiating skills;
- Verbal and written communication skills;
- Problem solving skills;
- Conflict management skills; and
- Ability to coach subordinates.
Workplace: Addis Ababa
Position 2: – Senior Reconciliation Officer
Purpose of the position:
The Field Admin and Finance Officer is responsible for the provision of Operational support to the regional office at Woldiya in the areas of finance and administration, logistics and procurement functions.
Responsibilities and Accountability:
Procurement
- Contributes to procurement process for office property, expendable supplies and services. Collects quotations and prepares evaluation comparative tables and submit for review. Prepares purchase orders (after getting necessary quotations and authorization) or draft contracts. Follows-up the activities and tasks undertaken by contractors as indicated in the signed service/procurement contracts or Purchase Orders. Verifies the invoices received in relation with Purchase Orders or Contracts issued and compiles all required documents together with the invoice to be submitted to the Administration and Finance staff in charge of the accounts.
Asset Management
- Supports the monitoring the maintenance of office equipment, ensuring timely repairs when required. Oversees and ensures proper maintenance and functioning of office equipment and furniture. Supports the follow up and updating of inventory list in case of purchase, transfer, donation and written off Inventory.
Fleet Management
- Prepares the monthly vehicles report and logistics monthly report and submit to Logistics and procurement officer. Coordinates the movements and activities of the drivers. Oversees and ensures proper maintenance and management of vehicles and drivers e.g., repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage. Supports follow up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents. Follows-up of the drivers list of duties, shift, logbook, etc.
Financial Management
Ensures all income taxes, withholding taxes, and other taxes are withheld and paid accordingly. Processes payments to vendors and beneficiaries in a timely manner. Keeps the office safe maintaining cash and other valuable assets in a secure manner. Receives authorized cash or bank payments and receipts. Passes completed transactions to the national office. Verifies backup documents of all expenditures are complete and have the standard projects number, account code and activity number.
Human Resources/Administration
Ensures that staffing requests are made according to the proper procedures, in liaison with HO Human resources team, follow up recruitments, personnel file documentations, leave administration, provide all documents to HOHR necessary for payroll preparation (staff resignation/termination, information about new joiners, etc.), for pension system ask employees to fill in pension profile form and collect supporting documents from staff and pension ID from respective pension agency, familiarize self to the timesheet administration System and follow up with respective team for strict compliance with standard and deadline, Prepare a continues performance appraisal for staff under your supervision timely and follow up team for the completion, update HOHR timely regarding staff disciplinary/grievance issue (if any), in liaison with HOHR track expiry dates of contract of employments and ensure that proper organizational/country low procedures are followed a head, ensure that termination payment is collected by ex-employee within seven days after completion of clearance.
Job Requirements
Required Qualifications and Experience
- Degree in Accounting, Finance or related field;
- Minimum 3 years of relevant work experience in NGOs in the area of Finance, administration, procurement or logistics.
- Excellent skills and knowledge of logistics, financial administration and accounting processes;
- Good communication skills;
- Fluency in Amharic and English languages;
- Capable of working under pressure in a multitasking position;
- Ability to work in a multicultural environment; and
- Good experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Core Competencies:
- Maintain Integrity
- Team player
- Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
- Strong organizational development skills
- Good negotiating skills
- Strong verbal and written communication skills
- Problem solving skills
- Conflict management skills
- Ability to coach subordinate
Workplace: Woldiya, Amhara
Deadline: December 23, 2023
How to Apply
Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email: hr.ethiopia@cordaid.org The vacancy reference number along with the title of the post needs to be written in the subject of the email.
CORDAID is an equal opportunity employer and women are strongly encouraged to apply.
All applications submitted cannot be returned.
Applicants are encouraged to apply early as interviews are done on a rolling basis and the advert can be closed when a matching candidate is identified.
An integrity screening will be part of the application procedure.
Only shortlisted candidates will be contacted
Thank you for your interest to join us. Please visit our website to learn more about our interventions in Ethiopia
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