NGO Vacancy Announcement – Creative Associates International InC. Ethiopia Project Office
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions, and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
Creative Associates International InC would like to invites competent and interested candidates for the following Positions.
Position 1: Junior Program Coordinator
Primary Responsibilities:
- Support planning, implementation and reporting of the activity
- Assist the Program Officer to coordinate and compile the regional hubs plans and reports
- Assist the program team to schedule program work plan, manage daily operations, coordinate program activities and set program team priorities.
- Coordinate with organizing workshops ensuring venues are appropriate for PWD and organize activity related documentations such as attendance sheet, and minutes/proceedings.
- Support in arranging and sending out invitations (letters & calls) to participants and when necessary, inform necessary adjustments needed related vulnerable groups to program director
- Support the capacity strengthening manager to organize and coordinate capacity strengthening activities for partners and staff
- Support and coordinate the outreach and engagement activities of ECE
- Maintain appointment calendars and make logistical arrangements for meetings of ECE staff.
- Translate from Amharic/local languages to English for the Chief of Party in meetings, as needed.
- In partnership with communication /outreach team, support the organizing of events, inaugurations, and webinars based on the needs of the project in collaboration with project staff, USAID, local governments, and other stakeholders.
- In collaboration with communication /outreach team, coordinate communications aspects of in-person events and webinars, including promotion, program content for programs, registration materials, and related items within the project.
- Manage all incoming and outgoing postal and fax correspondences of program team.
- In coordination with the receptionist and operations team and security manager, ensure that travel arrangements (vehicle, air tickets, and visas) and specific visit itinerary for country office staff, home office visitors, and consultants are arranged.
- In coordination with the receptionist, maintain an effective record and filing system (both softcopy and hardcopy, as required) for project activities, correspondences, and documents for quick and easy reference.
- Organize meetings with partners and stakeholders and make appointments with partners and stakeholders.
- Support the Program Director in coordinating the development of the project strategic framework and work plans for the program implementation.
- Support the communication and outreach manager and program staff in the development of program reports including, but not limited to, proofreading and editing.
- Provide support to the Grants and MEL team as needed.
- Coordinate and support the Chief of Party and Program Director with the management of their calendars, as needed,
- Coordinate and support staff meetings and taking minutes
- Maintaining program calendars and sending out reminders of impending appointments
- Acting as a liaison between different teams (operation and program)
- Attending conferences and meetings with Chief of Party and act as official translator.
- Other duties as assigned by the management team.
Job Requirements
- High School completion certificate with a minimum of 3 years’ experience or TVET or Bachelor’s degree in a relevant field with a minimum of 2 years’ experience (with at least one year in a similar position or with similar duties).
- Willingness and ability to travel in Ethiopia.
- Experience with donor funded projects required, experience with USAID projects desired.
- Knowledge/experience of working with various marginalized groups/vulnerable communities is an advantage.
- Experience with verbal interpretation Amharic/English is highly desired.
- Good problem solving, stress management and time management skills.
- Advanced knowledge of Microsoft Office Word and PowerPoint. Working knowledge of other Microsoft suite applications.
- Demonstrates excellent interpersonal skills.
- Exhibits ability to multitask on a regular basis.
- Pays close attention to detail.
- Excellent recordkeeping and documentation skills.
- Proficiency in written and spoken Amharic required. Proficiency in one or more local languages is desired.
- Proficiency in written and spoken English required.
- Ability to work under pressure and effectively manage multiple tasks.
- Ability to work independently and as a team.
- Exhibits strong organizational skills.
- Communicates clearly, politely, and effectively.
- Demonstrates excellent time-management skills.
Workplace: Addis Ababa
Deadline: August 8, 2023
Position 2: Regional Hub Manager
Program management:
- Responsible for overseeing the execution of project activities within the hub in a timely and cost-effective manner and ensure compliance with the terms and conditions of the Creative agreement with the Client/USAID
- Formulate, organize, and monitor inter-connected teams.
- Coordinate cross-program activities.
- Contribute to the development of ECE ‘s annual work plans, work plan budget forecasts and other program management tools
- Prepare monthly, quarterly, and annual reports for the regional hub.
- In consultation with the MEL team, participate in the development and maintenance of a monitoring and evaluation system to evaluate progress and impact, based on the agreed goals.
- Serve as a focal point for the consultants hired by ECE to conduct research and assessment activities in facilitating data gathering and organizing meetings with different stakeholders.
- Select respondents for KII, FGD, and others for research and assessment activities and facilitate communication.
Grant management:
- In collaboration with the Grants team, lead the development of sound selection criteria and guidelines for identifying and selecting partners for funding and partnership.
- In collaboration with the Grants team, lead the technical pre-award survey and participate in the pre-award activities in his/her area of intervention.
- Conduct subgrantee/sub-partner monitoring activities within the regional hub
Partnership and engagement:
- Establish effective working relationships with regional government, partners, and other stakeholders.
- Contribute to the day-to-day relationship management of key stakeholders at the regional hub by providing accurate and timely program management and contract-related data.
- Contribute to the effective management of relationships with sub-contracting partners, managing the sub-contracts, ensuring partners are contributing inputs in line with agreements and that ECE’s best interests are protected.
- Establish strong networks and relationships with regional partners, government representatives, and other stakeholders to ensure good levels of program support and understanding as well as facilitate good levels of access to stakeholders by senior program staff and consultants.
- Establish communication systems with partners to ensure an enabling environment for partnership.
Human resource management:
- Provide regular support and supervision to staff under his/her hub, including leading and evaluating the performance of program officers and administrative support staff.
- Liaise with ECE HR Manager on all HR matters relating to the regional hub staff
- Ensure that the regional hub staff adheres to Creative and donor policies, procedures, and guidelines
Finance, Procurement, and Logistics Management:
- Oversee all financial and procurement transactions within the assigned hub to ensure that they are conducted in line with Creative and donor policies, procedures, and guidelines
- In collaboration with the ECE Security Manager, design and implement proper local safety and security procedures to ensure safety of the regional hub staff and project properties
- Submit monthly and quarterly cash forecasts for the regional hub to the main project office and monitor actual spending against the forecast
- Develop activity plan and budget for the regional hub and monitor progress against the activity plan and budget
- Ensure that vehicles and other assets assigned to the regional hub are properly managed and utilized in the implementation of project activities
Communications:
- Collaborate with ECE Communication and outreach manager to gather important information for social media and for newsletter at their respective hubs.
- Support the development and plan of communication activities consistent with the ECE communication strategy in the Hub and closely work with the local media.
- Document successes stories, challenges, and lessons learned in her/ his hub and share them with Communication and Outreach manager through regular program reports
- Perform other duties as assigned by the supervisor
Job Requirements
- Bachelor’s degree in management, business administration or related field.
- Minimum of six years of professional experience with at least 4 years overseeing operations of a field office.
- Willingness and ability to travel within Ethiopia.
- Ability to understand and analyze national, regional, and local policies, creativity, and analytical capacity to design activities relevant to critical issues affecting the regions included in the regional hub.
- Experience with USAID or other donor-funded projects desired.
- Good problem-solving, stress management, and time management skills.
- Demonstrable experience managing or implementing projects involving high-level interactions with key local government actors.
- Experience managing diverse staff
- Excellent interpersonal skills.
- Proficiency in written and spoken Amharic is required. Knowledge of other local languages is advantageous [add language of area]
- Proficiency in written and spoken English is required.
- Ability to work under pressure and effectively manage multiple tasks.
- Ability to work independently and as a team.
- Strong organizational skills
- Ability to communicate clearly, politely, and effectively.
Workplace: Dessie and Dire Dawa
Deadline: August 31, 2023
How to Apply
Interested and qualified applicants should apply for the post via the above link, which mentioned under each position.
On their application, candidates are required to indicate the location for which they are submitting their application.
Only finalists will be contacted. No phone calls, please.
Creative Associates International Inc. is an Equal Opportunity/Affirmative Action Employer (gender/race/disability/veteran) and provides equal opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Please view Affirmative Action/Equal Employment Opportunity Posters provided by OFCCP here.
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