Danish Refugee Council – Vacancy Announcement | NGO Jobs

Vacancy Announcement – Danish Refugee Council

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Danish Refugee Council would like to invites competent and interested candidates for the following Positions.

Position 1: Finance Specialist – Budgeting and Reporting

Location:  Addis Ababa

Salary Range: USD 946.00 – 1,151.00 per month which specific amount will be determined up on candidates experience and educational relevancy

Responsibilities: (in bullet points)

Management and Support:

• Provide technical support and advice to the Finance teams, Support and Program Teams on financial, budgeting and budget follow-up.
• Provide technical support in the ERP System (Microsoft Dynamics) on the Project & Accounting modules when needed.
• Train and support the finance team and budget holders in DRC Dynamics functionalities in the areas of concern.
• Provide support to field finance teams and regularly travel to make sure financial procedures are respected in each field office.
• Proactively identify and act upon capacity building needs of non-finance staff providing training and other capacity-building where necessary to ensure that non-finance staff capacity is continuously developing.
• Conduct training for Budget Holders, guiding them through Budgeting, donor compliance and compliance to DRC handbook.

Budget control, planning and reporting:

• Build budget proposals, including budgeting for support costs for the Country Office, collaboration with the programme managers and support services functions.
• Responsible and ensure on time creation of projects, budget forecast and/or budget modification in Dynamics according to the budget structures approved by Donors, in conformity with budget holding policies, resource scheduling and use of cost categories.
• Proceed to the creation of co-funding parameters between projects and those cost entries are correctly registered as co-funding in Dynamics.
• Assist for timely delivery of accurate and quality financial reports including institutional donor reports where required for all projects implemented in the country, in the required formats and the internal reports to colleagues and HQ.
• Review and validation of project financial reports for compliance with DRC’s Operations handbook and donor policies and procedures (ie: budget flexibility, eligible costs, report format, etc) prior submission to HQ and donors.
• Ensure that BFU tool is updated monthly, including accounting and provisions.
• Review Budget Follow Up/Transaction details for all projects and in coordination with the relevant program managers, ensure postings are done correctly, overspending’s are rebooked on monthly basis
• Ensure monthly meetings are held with project managers to discuss key variances, reasons for these, and any remedial action that is required.
• Work closely with program team during preparing project forecast and make sure the allocation of staff/other expenses are accurate.
• Support Deputy Finance Manager in financial analysis, master budget preparation, gap analysis and in budget re-alignment.
• Follow-up on the expected instalments from donors on a monthly basis and ensured that they are recorded in GMS.
• For every instalment received, collect the bank document and instalment receipt.

Partnership management:

• Work closely with the Implementing Partners and program platforms to improve and maintain financial management policies, systems, structures, and procedures in line with requirements of DRC and donor.
• Proceed to the implementing partner reports supervision, request for corrections, and consolidation of their accounting in Dynamics.
• Support area offices and program staff in preparing and reviewing partner financial reporting.
• Support to Review and monitor partners’ financial reporting /capacity building, provide additional technical assistance to partners as necessary to maintain high standards of compliance.
• Ensure all the partner related documentation is maintained in grant Modules in collaboration with the grants team.

Audits:

• Support the financial audits by coordinating inputs from the finance, procurement, and HR departments.
• Support Finance Manager in internal and external audit processes by ensuring all required documentation for financial audits in cooperation with area staff and country office staffs.
• Engage with auditors and DRC colleagues on HQ, the regional, and other country offices and maintain productive communication and relationships.
• Ensure all required documentation for financial internal and external audits are reviewed and organized by project when an audit takes place.
• Follow up on internal and external audit recommendations in collaboration with management and each office.
• Support in the implementation of recommendations raised through internal & external audits, compliance audits etc

Others:

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Job Requirements:

All DRC roles require the post-holder to master

DRC’s core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values. 

• Experience and technical competencies: (include years of experience)
• Minimum 3 years’ proven progressive experience in finance related positions
• Proven experience in working donor budget and reporting for DANIDA/SIDA/USAID/EU/UN grants.
• Solid knowledge and understanding of donor compliance and procedures.
• Strong interpersonal and communication skills and the ability to work under pressure
• Excellent skills in the use of computers (MS Word, Excel, Power Point);
• Experience in working with an ERP system.

EDUCATION: (include certificates, licenses, etc.)

Master’s or Bachelor’s Degree in Accounting, financial management or related field

LANGUAGE: (indicate fluency level)

Strong command of spoken and written English

APPLY HERE

Deadline: October 21, 2023

Position 2: Budgeting and Reporting Coordinator

Location:  Addis Ababa

Salary Range: USD 1,001.00 – 1,217.00 per month which specific amount will be determined up on candidates experience and educational relevancy

Responsibilities: (in bullet points)

Master Budget Focal Point:

• Development of a country master budget for SMT informed decision making which is to be updated quarterly, based on DRC Policy Briefs in line with DRC Dynamics implementation.
• Serve as the country focal point for DRC Dynamics Budget Management and Master Budgeting, including providing support and troubleshooting on any issues raised and providing training to other staff on DRC Dynamics Budgeting and Master Budget management.

Budgeting

• Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken into account when budgeting for each proposal.
• Timely budget preparation and ensure a timely and well-coordinated budget preparation with all the program sectors and field offices.
• Manage the ETH internal budgeting tool with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.
• Ensure flagged amendments are concluded (including NCEs)
• Ensure timely preparation and submission of budgets for new project proposals
• Ensure that new budgets follow internal DRC guidelines, external donor guidelines and respect the 80-20 rule.
• Work closely with the Finance Manager and Head of Support Services to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps as reported in the country master budget.
• Suggest corrective action to be taken by SMT to fill the gaps.

Budget Follow-up:

• Ensure Budget Follow Ups (BFUs) are setup in DRC Dynamics as soon as grants are signed and serve as the main focal point for setting up the Work Breakdown Structure (WBS) for each budget in Dynamics according to donor guidelines and budget templates.
• Coordinate the budget follow-up and forecasting tool that will show financial progress against the program achievements. Follow up with each Area Manager and Budget Holder on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants.
• Enforce regular monthly BFU review process where the Country Office reviews feedback from the field level BFU reviews, in collaboration with the Grants Coordinator, Head of Program, and Head of Support.
• Monitor burn rates and implementation progress and flag grant underperformance and compliance issues to relevant FO AMs, Program Managers, and the Senior Management Team. Support follow-up actions to resolve grant challenges.

Donor Reporting and Compliance:

• Timely reporting – ensured reports are submitted to the donor on time and better quality
• Donor compliance – ensure donor rules and regulations have been communicated and complied with (flexibility, …)
• Co-funding – introduced a co-funding template to help identification of transactions
• Ensure all close out documents are in place (fraud declaration, asset register..)
• Review on a monthly basis the Rolling Action Plan for financial reports due to donors in the coming month.
• Balance out the BFU report and prepare the financial report in the Donor format for submission to RO and HQ
• Support Finance Manager on preparation of Ethiopia statutory report and coordinate the audit process.
• Update the Annual Performance Indicators for Finance on a monthly basis and submit to Finance Manager and HoSS for review/feedback.
• Follow up and ensure that partners are reporting on time. Review partner submitted reports and do expenditure verification.

Financial Management:

• Setup and organize project BFUs in a way that enables Area Managers and budget holders to ensure effective budget monitoring and control
• In cooperation with the Deputy Finance Manager, proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis
• Provide the systematic financial analysis to each HoP &AM on the BFUs on the utilization of the budgets as planned

Installment follow-up:

• Track installments and ensure requests are submitted to donor and proper/timely follow up is in place.
• Flag any issues with installments to HoSS and HoP for follow up.

Partnership Management:

• Build and strengthen the capacity of partners in the area of financial management. Plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that partners/subrecipients acquire and maintain the skills required to manage financial resources provided by DRC and other donors.
• Support the financial assessment of new grant proposals and budgets from partners.
• Carry out the review of quarterly financial reports received from partners – identify, investigate, and report.
• Carry out partner financial monitoring visits during the term of their grants to review supporting documents underpinning financial reports and ensure that these comply with donor (e.g., US Government) requirements.
• Provide financial and donor compliance training and capacity building for partners as required.

All DRC roles require the post-holder to master

DRC’s core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values. 

Job Requirements

Experience and technical competencies: (include years of experience)

• Minimum 5 years proven progressive experience in finance related positions
• Minimum 3 years’ experience working for INGOs
• Proven experience in working with financial management of projects funded by humanitarian donors
• Solid knowledge and understanding of financial compliance and procedures
• Strong interpersonal and communication skills and the ability to work under pressure
• Excellent skills in the use of computers (MS Word, Excel, Power Point);

EDUCATION: (include certificates, licenses, etc.)

Bachelor’s Degree in Accounting

LANGUAGE: (indicate fluency level)

Excellent verbal and written English.

Knowledge of Amharic an added advantage.

APPLY HERE

Deadline: October 21, 2023

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application link on under Vacancies. 

Please forward the application and CV, in English through the stated email address no later than October 21, 2023.

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gendergap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

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• Read the vacancy announcement carefully.
• Check the vacancy details with eligibility.
• Prepare your CV or Application Details.
• Finally, apply as instructed by the authority.

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