Vacancy Announcement – Ethiopian Red Cross Society (ERCS)
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Ethiopian Red Cross Society (ERCS) would like to invites competent and interested candidates for the following positions.
Position 1: Service /Communication and Liaising Manager for Partner National Society (PNS)
Job Summary
Under the general direction and guidance of the Deputy Secretary General , the Service /Communication and Liaising Manager for Partner National Society (PNS) plans, directs and controls the Liaison, Logistics, finance, Security & facilities activities of the PNS Office; facilitates & ensures the timely execution of Liaoning, Logistics, finance & facilities activities of the PNS Office or Administration Support Services; systematize the service delivery support process to PNS Offices; Solves problems encountered in his areas of responsibilities; Submits periodic Report about the performance of the division.
Specific Duties & Responsibilities:
- Plans, organizes, coordinates & directs the Liaison, Logistics, finance & facilities activities of the Partner National Society (PNS) Office or Administration Support Services.
- Partner with various PNS Offices, Program and Support Service departments in connection with Service delivery support to PNS.
- Advise members of the PNS on protocol issues as they relate to different service delivery & Security issues
- Develop working procedures & as per the authorization ensure their proper implementation; Systematize the service delivery support process to PNS Offices; Solves problems encountered in his areas of responsibilities.
- Manages & deals with all the functions including work permit and security issues of PNS.
- Organize & Manage the provision of warehouse services for the delegates when their stuff arrive in the country before the arrangement of their housing.
- Ensures the provision of appropriate desk space, working internet, uninterrupted power supply, visa processing, security adviser, work permit, maintenance of the delegate’s houses, and payment of the delegate utility bills.
- Direct, Organizes, manage & follow up Vehicle maintenance, office cleaning services and provision of the common area stationery.
- Organizes & directs cleaning & Security issues of the PNS., Ensures the liaison activities of PNS.
- Ensures the timely purchase of items required for the PNS Offices
- Ensures the timely payment requests of PNS Offices.
- Serves as a focal person to service delivery issues to PNS.
- Supervises & supports staff`s performance with in the His/hers Division.
- Submits periodic Report about the performance of the division. Timely reports to the DSG, issues which requires attention & timely decision.
Work Unit :- Service Delivery Division
Reports to:- Deputy Secretary General
Terms of employment: – Contract for one year
Place of Work: – Addis Ababa
Salary:- As per the organization salary scale
Qualification Requirements:
Second/First degree in Management/Leadership & Development study/ Marketing management /Political Science and International Relation/ Journalism and Communication/Foreign language and literature.
8/10 years relevant work experience and out of this 4/6 in Managerial position.
Key competencies:
- Strong skill in management, problem solving reporting and leadership
- Strong coordination and communication skill (verbal and written)
- Well organized self-start, Motivated and detail talented.
How to Apply
We invite candidates meeting the required qualifications to fill out online employment application form
With the indicated link: https://ee.humanitarianresponse.info/x/IyUTlyf1 before the closing date of this announcement on September 15, 2023.
Qualified women are strongly recommended to apply!
Position 2: Finance and Administration Manager
Key performance Areas:
- Plans, directs, and controls the overall finance, human resource management, supply management, and administration matters of the Regional Branch;
- Administers the overall recruitment, placement, maintenance, development, compensation, promotion, transfer, termination, personnel actions, and other human resource activities of the Regional Branch by the delegated level of authority, the Labor Law, the collective agreement, HR policies and procedures of the Society, and other pertinent regulatory requirements;
- Ensures that the HR administration and development policy framework of the Society is correctly and consistently practiced across the Regional Branch;
- Fulfills the material, facility, financial, and human resource requirements of the Division;
- Studies, reviews, modifies, and streamlines existing operation systems of the Regional Branch Office in a way that ensures cost-effective resource utilization, quality service delivery, as well as learning and growth;
- Ensures that work units of the zonal and woreda branches under the Regional Branch have the required human resources both in terms of quality and quantity and devises ways of motivating and retaining skilled human resources;
- Maintains effective coordination and collaboration of the Division with other work units of the Regional Branch;
- Takes appropriate personnel actions by pertinent HR policies and procedures in place and delegated authority;
- Represents the Regional Branch before courts on labor matters and follows up on the statuses of such cases;
- Manages the cash inflow and outflow of the Regional Branch; Verifies completeness and correctness of supporting documents for payment and advance settlement;
- Makes sure that payment orders and purchasing transactions of the Regional Branch are duly approved as per authorized delegation before payment is effected;
- Oversees the preparation and payment of payroll, per diem, and allowances; ensures that any deductions from employees’ salaries are made every month by their prior commitments and court decisions;
- Ensures that financial documents, ledgers, journal vouchers, and supporting documents are maintained and organized by the pre-established accounting system;
- Ensures that cash or collected money of the Regional Branch is registered and deposited timely; Ensures that books of accounts of the Regional Branch are reconciled with bank statements;
- Gets regular budget estimates of the different work units of the Regional Branch consolidated and follows up on the proper execution of same;
- Ensures that fixed assets and other items of the Regional Branch are registered, tagged, and tracked by the classification and codification system in place for the purpose, data thereof communicated to the National Secretariat on demand or as per a reporting requirement;
- Ensures that recording, analysis, and financial report preparation activities of the Regional Branch are conducted by the Society’s policies and procedures in place, that financial reports of zonal branches are compiled, timely and accurate financial statements produced and submitted to all stakeholders;
- Ascertains that closing and auditing of books of accounts are carried out in due course; Provides appropriate purchasing, security, office, transport, and other logistical support to work units of the Regional Branch;
- Ensures settlement of purchase payments of the Regional Branch in due course; Advises the management of the Regional Branch on matters of human resource management, administration, finance, and issues;
- Ensures that the performances of employees of the Regional Branch are effectively tracked and appraised, skill gaps or generic and specific staff capacity building and training needs are identified, and proper training programs are designed and administered to desired effects in collaboration with the Human Resource Management Department of the Society;
- Ensures that a motivating working environment and good industrial relation prevails throughout the Regional Branch that nurtures and sustains staff motivation and morale needed to discharge duties and responsibilities of the respective job positions;
- Ensures that staff grievances of the Regional, zonal, and woreda branches are effectively addressed; handles grievance matters referred to the Regional department; Participates in the recruitment process of subordinates; Prepares and submits monthly, quarterly, biannual, and annual reports on the performance of the Division.
Work Unit:- SNNPR, ERCS-Branch
Reports to: Regional Branch Head
Terms of employment: – Permanent after probation period
Place of Work: – Hawassa, ERCS- Regional Branch Office
Salary:- As per the organization salary scale
Qualification Requirements:
Second/First degree in Accounting, Accounting and Finance, Management
8/10 years relevant experience and out of these 4/6 years in Managerial positions. Knowledge of accounting software is mandatory
Other Skills required:
- Excellent communicator in English with demonstrated excellent report writing and speaking skills, fluency
- Demonstrated critical thinking, problem-solving, and relationship management skills
- Experience in managing teams, strategic planning, and implementing programs
- Proven experience developing effective and diverse teams in dynamic contexts
- Strong organizational and managerial skills
- Experience effectively initiating and maintaining productive relationships with private, public, civil society, and sector partners
Deadline: September 15, 2023
How to Apply
The interested applicant can submit copies of recent CVs, application letters, and educational and other supportive documents. Submit them to the ERCS, SNNP regional branch office–Hawassa in person or send them through the following email address: hiwot.moges@redcrosseth.org OR via postal office Ethiopian Red Cross Society SNNP Region Branch P.O.Box 787, before the closing date of this announcement on Sep. 15, 2023.
Qualified women are strongly recommended to apply!
Remind this:
- Read the vacancy announcement carefully.
- Check the vacancy details with eligibility.
- Prepare your CV or Application Details.
- Finally, apply as instructed by the authority.
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