Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – NGO Career opportunity | Job Vacancy

NGO Vacancy Announcement – Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

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Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH would like to invites competent and interested candidates for the following positions.

Position 1: – Procurement and Contracting Specialist

GIZ- Internal/External Vacancy Announcement ‘# vacancy number 089/2023’

Job Summary

The Procurement and Contract Officer is responsible for the provision of a comprehensive range of procurement, contract and customs clearance management services necessary to ensure the achievement of deliverables within the Energy Portfolio Ethiopia (EPE). S/he liaises  with the country office as well as head quarter for all procurement and contracting activities.

 Required Candidates:  1

 Place of Work: Addis Ababa

Responsibilities and Duties

Job Description

A.  Responsibilities

Job Summary

The Procurement and Contract Officer is responsible for the provision of a comprehensive range of procurement, contract and customs clearance management services necessary to ensure the achievement of deliverables within the Energy Portfolio Ethiopia (EPE). S/he liaises  with the country office as well as head quarter for all procurement and contracting activities.

Responsiblities

The incumbent is responsible for the:

• Purchasing materials and equipment for Energy Portfolio Ethiopia in accordance with GIZ rules.
• Coordinating the customs clearance for imported materials together with the GIZ country office.
• Informing respective departments on time about the status of procurement, contract and customs clearance.
• Coordinating effectively with colleagues in the administrative section and operational teams.
• Prepare various types of contracts and follow up contract implementation in collaboration with the project implementation teams.
• Maintain a procurement and contract follow up database.
• Liaise directly with GIZ country office procurement and service as well as the finance department.
• Identify bottlenecks and recommend changes for the improvement of procurement and contract process.

Within this context, s/he fulfils the following tasks:

 Tasks:

Procurement of Materials:

• Receives and reviews purchase requests for clarity, compliance, detail completeness, and obtains additional information, as required.
• Purchasing of materials requested by the user department and units as per the specification and deliver the items to the storekeeper by ensuring proper documentation.
• Keeps him-/herself informed about the GIZ regulations for procurement and keeps contact with the procurement department of the GIZ Office in Addis Ababa.
• Drafts standard letters for quotations and orders and collects pro-forma invoices
• Prepare price analysis for decision making.
• Ensures that materials bought on local markets are of high quality and reasonable price.
• Compile lists of sources of local procurement for request, quotations and proposal for bids and liaises with potential suppliers.
• Upload contracts to the GIZ data management system

Procurement of services:

• Receives and reviews contracting requests for clarity, compliance, detail completeness, and obtains additional information, as required.
• Prepare contracts within the project limit and follow up contracts prepared at the country office.
• Maintains a database for consulting and other service providers.
• Upload contracts to the GIZ data management system.
• Keeps himself informed about the GIZ regulations for various types of contracting and liaise with the country office contract and finance departments.

Customs Clearing tasks:

• Work closely with local transitors to ensure close coordination and synchronization of all transit activities and maintain documentation and files.
• Work closely with implementation partners to obtain necessary documents.
• Prepare and submit all necessary paperwork related to imported goods for duty free entry.
• Monitors shipment arrival and requests in advance for copies of shipping documents from suppliers.
• Organize/co-ordinate the pick-up of goods.

General Duties

• Immediately reports all problems involving procurement, contracting and logistics.
• Represents the interests and always acts on behalf of the GIZ-EnDev Ethiopia program
• Carries out tasks relevant to the programme which may not be explicitly mentioned in the job description as per request.

Job Requirements

Qualifications

University degree in business management, procurement and supplies management or equivalent is preferred, but other educational background will be accepted with appropriate work experience.

Professional experience

• Minimum of five (5) years professional experience in procurement, contracting and customs clearance work.
• Knowledge of Customs clearance regulation and relevant stakeholders
• Similar job experience in government and international organizations are preferred
• Good knowledge of the GIZ rules and regulations is preferred.
• Knowledge of standard computer applications such as MS Office applications, in particular Excel.
• Excellent knowledge of English, written & spoken, is required.
• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
• Ability to work independently, unsupervised, and as part of a multicultural and international team.

Other knowledge, additional competencies

• Ability to work in a team and with a minimum of instructions
• Excellent conceptualizing and editorial skills
• Excellent skills in compiling and presenting information in an appealing and concise manner
• Excellent oral and written communication and presentation skills.
• Written and oral fluency in English is a must
• Being familiar with international development cooperation partners such as GIZ EnDev including their approaches and procedures is strongly recommended.
• Very good working knowledge of standard ICT applications of MS Office (Word, Excel, PowerPoint, Outlook) and willingness to obtain proficiency in GIZ-specific applications (MS Teams, OneDrive, OneNote, IDA)

Position 2: – Financial Management and Administration Specialist

Vacancy Announcement #090/2023

Duty station: Addis Ababa

A.   Overall Responsibilities

GIZ is seeking a qualified candidate for the following position:

Financial Management and Administration Specialist

The Financial Management and Administration Specialist is responsible for support to the following objectives:

• Implementation and monitoring of an overall smooth and correct contract processing and controlling of the program in line with GIZ procedures following internationally accepted procurement and tender procedures.
• Training for partners of financial management of Financing Contracts.

B.   General Tasks

The Financial Management and Administration Specialist performs the following tasks:

• Financial Processing of (1) financings including Grant agreements, Financing agreements and Local subsidies, (2) construction contracts and (3) service contracts, within the threshold on programme level and coordinating with GIZ country office Ethiopia as well as with GIZ Headquarters Germany.
• Ensures that contracts within the section are done correctly, according to GIZ rules and regulations, and supports the programme managers to monitor the programme spending.
• Controlling for deadlines of contracts, follow up of contracts with programme manager.
• Support of Financing Recipients.
• Executes financial and administrative suitability test of partners.
• Executes interim checks of financial documentation with Financing Recipients.
• Planning, organisation and execution of trainings for partners in contracting and settlement procedures, including financial reporting to GIZ.
• Supports partners in all financial and administrative questions on the settlement for Financing Contracts.
• Effective coordination with colleagues at the GIZ headquarters Germany, the GIZ Country Office Ethiopia & Djibouti, the relevant cluster in which the programme is embedded, and the Programme Office.
• Consulting programme manager on administrative issues concerning tender and contracting methods for most efficient programme implementation.
• Provide required documents for an auditor whenever Internal or external Control is conducted and assists on follow-up of auditor’s findings.
• Report irregularities observed, if any, to the superior.

Job Requirements

A.   Required educational qualifications, professional experience, and competency

Qualifications

University degree in Business Administration with an emphasis on Accounting, Finance, Business Management, or Economics.

Professional experience

• At least 5 years of professional experience as a finance and Administration officer in the private sector, Government, NGO, or international organizations.
• Very good understanding of federal and regional government partners and the NGO landscape.

B.   Other knowledge, additional competencies

• Excellent English and Amharic language skills, both written and oral.
• High degree of initiative, integrity, and accountability.
• Good self-organization, strong interpersonal skills, and results-orientation.
• Ability to work structured and maintain the overview in a complex environment; ability to work independently and as part of a team; ability to work under time pressure; stress tolerance and patience.
• High work ethic and willingness to travel, discipline, and punctuality.
• Social, intercultural understanding and interest, flexibility, sense of diplomacy, ability to work in a politically sensitive environment, highly motivated.
• Willingness to upgrade skills as required by the tasks to be performed.
• Very good working knowledge of ICT technologies (related software) and computer applications (MS Office)

Position 3: Administrative Procedure Advisor

Vacancy Announcement #091/2023

Duty station: Addis Ababa

Responsibilities and Tasks

• You provide advisory and training services to the MoJ for capacity development of implementation, monitoring, and raising awareness regarding the Administrative Procedure Proclamation with a specific focus on the participatory drafting of directives and their promulgation.
• You provide technical advice to the Civil Service Commission on the development and implementation of a training module on the basic principles of administrative procedure as part of a standardized introductory course for junior civil servants.
• You support the MoJ and the regional governments on the legislative adoption of the Federal Administrative Procedure Proclamation into regional legislation.
• You are supporting the delivery of internal or external advisory services related to the implementation of the new administrative procedure.
• You support in feeding the programme’s M&E System with relevant data, observations, and analysis.
• Other tasks as required.

Job Requirements

Qualifications

• Completed university studies in the field of law or public administration.
• Profound knowledge of administrative law and administrative procedure law.
• Sound knowledge of methods and instruments employed in adult education.

Professional experience

• Several years of professional experience as a lawyer or public administrator in the thematic areas of administrative law, administrative procedure, and monitoring.
• Training experience regarding topics related to administrative law.
• Working experience in the context of TC projects.

Other knowledge, additional competencies

• Strong commitment, team spirit, reliability, diplomatic skills, conflict sensitivity, gender competence and intercultural competence.
• Ability to think and act strategically, conceptually, and analytically.
• Strong cooperation, communication and advisory skills, political sensitivity and networking ability.
• Fluent in English and Amharic.

Position 4: Election Process Advisor

Vacancy Announcement #092/2023

Duty station: Addis Ababa

Responsibilities and Tasks

• You provide technical and organizational advice to CECOE on the selection and introduction of a digital tool to protect the integrity of elections and its integration into the existing NEBE/CECOE training programme for election observation.
• You provide advice on the design and implementation of regional networking activities (e. g. peer-to-peer consultation, specialised conferences of regional election commissions, regional study tour) with NEBE.
• You support the Supreme Court on the development of a training module for judges (concept, learning objectives, methodology, training materials, train of trainers, evaluation tools) dealing with freedom of expression and freedom of assembly cases in their courts.
• You participate in feeding the programme’s M&E System with relevant data, observations, and analysis.
• You identify potentials of cooperation and synergies with other German and international cooperation projects and support the implementation of the cooperation.
• Other tasks as required.

Job Requirements

Qualifications

• Completed university studies in the field of political science, sociology, law, or similar field of social science.
• Profound knowledge of the meaning of free and fair elections in the transformation process toward inclusive democratization.

Professional experience

• Several years of professional experience in the thematic areas of free and fair elections and public education.
• Experience with the development of training materials for public institutions.
• Experience in the implementation and monitoring of training measures for members of CSOs and public servants.
• Working experience in the context of Technical Cooperation projects.
• Confident with the digitalization of work processes in CSOs and the usage of digital tools preferably in the context of the implementation of elections.

 Other knowledge, additional competencies

• Strong commitment, team spirit, reliability, diplomatic skills, conflict sensitivity, gender competence and intercultural competence.
• Ability to think and act strategically, conceptually, and analytically.
• Strong cooperation, communication and advisory skills, political sensitivity and networking ability.
• Fluent in English and Amharic.

Position 5: National Dialogue and CSO Advisor

Vacancy Announcement #093/2023

Duty station: Addis Ababa

Number of open positions: 2

Responsibilities and Tasks

• You provide technical and process advice and training for selected civil society actors on independent support and monitoring of the implementation of the dialogue process with special focus on inclusion and gender equality.
• You support civil society actors to strengthen existing civil society mechanisms and approaches for monitoring social media (i.e. analysis and mapping of disinformation and hate speech).
• You participate in feeding the programme’s M&E System with relevant data, observations, and analysis.
• You identify potentials of cooperation and synergies with other German and international cooperation projects and support the implementation of the cooperation.
• Other tasks as required.

Job Requirements

Qualifications

• Completed university studies in the field of political science, sociology, law, or similar field of social science.
• Competent in monitoring complex change processes within communities also in relation to gender equality and marginalized groups.
• Confident with the digitalization of work processes in CSOs and the usage of digital tools preferably in the context of monitoring.

Professional experience

• Several years of professional experience in monitoring social change processes at rural, regional, and/or national levels.
• Experience in the implementation and monitoring of training measures for members of CSOs.
• Working experience in the context of TC projects.
• International work or study experience is an asset.

Other knowledge, additional competencies

• Strong commitment, team spirit, reliability, diplomatic skills, conflict sensitivity, gender competence, and intercultural competence.
• Ability to think and act strategically, conceptually, and analytically.
• Strong cooperation, communication, and advisory skills, political sensitivity, and networking ability.
• Fluent in English and Amharic.

Position 6: Media Advisor

Vacancy Announcement #094/2023

Duty station: Addis Ababa

Responsibilities and Tasks

• You provide strategic and organizational advisory services to the EMC on strengthening the EMC complaints bodies and those of other media stakeholders, including advice on raising awareness in regards of the use of complaints bodies.
• You provide advice to the EMC and member community radios on the development of trainings on relevant topics for good radio journalism (e. g. radio reports on elections, the national dialogue or on methods of disseminating information to marginalized target groups).
• You support technical and process consultancy for an inclusive multi-stakeholder process to analyze and position the regulatory potentials and challenges of freedom of expression in the digital space
• You participate in feeding the programme’s M&E System with relevant data, observations, and analysis.
• You identify potentials of cooperation and synergies with other German and international cooperation actors/projects and support the implementation of cooperation.
• Other tasks as required

Qualifications:

• Completed university studies in the field of media, political science, sociology, law, or similar field of social science.
• Completed education in journalism.
• Competence in gender- and conflict-sensitive reporting.
• Confident with the digitalization of work processes and tools in the media sector.

Professional experience:

• Several years of professional experience in the media sector.
• Experience in the implementation and monitoring of training measures for journalists.
• Working experience in the context of Technical Cooperation projects.
• International study or work experience is an asset.

Other knowledge, additional competencies

• Strong commitment, team spirit, reliability, diplomatic skills, conflict sensitivity, gender competence, and intercultural competence.
• Ability to think and act strategically, conceptually, and analytically.
• Strong cooperation, communication, and advisory skills, political sensitivity, and networking ability.
• Excellent training competencies.
• Fluent in English and Amharic.

Position 7: Communication Specialist

Vacancy Announcement #095/2023

Duty station: Addis Ababa

A.   Overall Responsibilities

GIZ is seeking a qualified candidate for the following position:

Specialist for Communication

The specialist will be responsible for tasks related to communication and PR.

General Tasks

• Ensure the compliance with the required communication standards and guidelines.
• Address all questions arising in the area of public relations and communications.
• Project communication to different stakeholders.
• Managing knowledge by disseminating and documenting know-how, experience and information.

Strategic Tasks

• Supporting the programme’s objectives by developing and implementing communication measures in close cooperation with partners.
• Developing a concept for the programme internal and external communications aligned to the country-level strategy of GIZ, including the systematic planning of communication measures with partners (incl. defining target groups, drafting key messages, budgeting)
• Coordinating, implementing and monitoring communications work (e.g. effectiveness, content quality and quantity)

Cooperation with Communication Unit

• Following the guidelines and toolkits provided by Communications Unit.
• Adhering to contributing to the country-wide communication strategy.
• Sending final version of communication products to the Communications Unit for quality check before mass production.
• Addressing internal and external communication-related queries within the given deadlines.
• Sending PR material samples (print/online) for GIZ Ethiopia archives and to GIZ Germany when necessary.
• Participating and contributing to the Comms.Net (Best practices, knowledge and information exchange, part of the editorial team for country-providing information for internal media, etc)
• Developing content for internal and external communication channels (websites, IDA, social media, etc) per the editorial plan.
• Providing material for the country photo archives.
• Actively contributing to the programme’s communications folder on DMS.
• Coordination with external service providers at programme/ project level

• Liaising and coordinating with communication-related service providers, including providing technical inputs and dealing with any required administrative procedures (e.g. consultants, agencies, photographers, trainers, writers,etc.)

Media work at project level

• Coordinating programme’s press activities on site in cooperation with local partners and under the guidance of the Communications & PR Unit.
• Addressing press queries in consultation with the programme management and the Communication & PR Unit.
• Contribute to maintaining/updating a local press contact list, particularly for sector/regional contacts
• Drafting press releases (distribution via Communication & PR Unit)
• Collecting and preparing press kit for specific events
• Liaise with the national/regional partner’s press office for distribution of press releases via partners (incl. securing contact information of journalists’ GIZ press contact list)
• Coordinating/supporting press events/visits
• Press monitoring (collecting press clippings related to programme/project and compiling reports of event/news appearance) & submitting regularly to Communications & PR Unit Unit
• Providing support to the Communications & PR Unit in drafting or preparing material for the Press Department in Germany/ at the German Embassy

PR activities at project level

• Further developing appropriate communication instruments for PR work (e.g. brochure, flyers, factsheets, banners etc.) in line with the overall communication strategy and guidelines.
• Preparing/maintaining a standard presentation set for the programme.
• Developing (if applicable) corporate design and corporate wording standards for programme.
• Contributing to GIZ Ethiopia/Djibouti core communication products (e.g. factsheets, website, project location map, success stories, etc)
• Quality check of communication materials.
• Coordinating/drafting the update of the programme/project section on the GIZ website regularly or upon request.
• Managing the stock of leftover promotional items (note that promotional items will be handled centrally by the GIZ Office)
• Managing programme’s events.
• Contributing to supporting delegations and VIP visits.
• Providing information/Supporting the update of the partner-owned programme’s website.
• Maintaining programme’s/project’s photo archives and communications product knowledgebase.

Internal communication

• Actively contributing to generating content for internal communication channels or activities aiming to improve information exchange.
• Actively supporting information exchange and dialogue between different staff groups, including those outside the programme team such as office staff, other projects, clusters.
• Developing and implementing appropriate instruments for the programme’s internal communications (e.g. emails, internal events, meetings etc)
• Distributing key information and materials to programme staff.

Qualifications

University degree in Communications, International Relations, Journalism, Social Science, or a related field.

Professional experience

• At least 5 years professional experience in a comparable position in the field of Communication & PR.
• First-hand experience in dealing with political decision-makers, civil society, scientific institutions.
• Experience with integrating gender and inclusion considerations.
• Work experience in the field of Communication & PR.
• Editorial experience/experience in writing articles and press releases.
• Experience of production of publications and communications materials.
• Experience in press management and monitoring.
• Knowledge of event management.

 Other knowledge, additional competencies

• Basic knowledge of national development policy issues, development cooperation and international cooperation.
• Strong organizational, planning, and self-management competences, ability to deal with multiple tasks simultaneously, solve problems (solution-oriented mindset), and meet deadlines while maintaining a high level of empathy and quality of work.
• Strong commitment, team spirit, reliability, and context sensitivity.
• Proven ability to work collaboratively, with a focus on joint results.
• Very good working knowledge of ICT technologies (related software) and computer applications (e.g. MS Office).
• Social, intercultural understanding and interest, flexibility, sense of diplomacy, ability to work in a politically sensitive environment, highly motivated.
• Willingness to upgrade skills as required by the tasks to be performed.
• Ability to work proactively and independently.
• Exhibits conscientiousness, integrity and loyalty.
• Experience in event management.
• Very good communication skills, both verbally and written.
• Ability to synthesize and translate technically complex information into plain language communication products.
• Excellent writing, reading and speaking of English and Amharic.
• Readiness to travel to project sites and event locations, if required.

Deadline: May 27, 2023

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email: hreth@giz.de

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Note:

Please make sure you mention the vacancy number and position ‘‘Position Vacancy Number’’ in the subject line of your email application.

Due to the large number of applications, we categorize applications with vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”

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