Vacancy Announcement at International Centre of Insect Physiology and Ecology
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!International Centre of Insect Physiology and Ecology would like to invites competent and interested candidates for the following position.
Position: Procurement and Logistics Officer
JOB PURPOSE:
The Business Support Officer (Procurement and Logistics) will provide procurement and logistics support to ensure that the process is fully compliant with the icipe Finance Procurement Guidelines that it is delivered on time to meet the MOYESH programme’s needs at both the national and field office levels. The incumbent will work in the country office as a member of the Programme administration team.
Specific Duties:
- Procure goods and services for MOYESH and other Projects based at icipe Ethiopia, in liaison with icipe HQ, including preparing procurement documents, maintaining the original of Purchase Requests, Proforma Invoices, summary bid analysis and Purchase Orders.
- Prepare procurement plans for the MOYESH and other Projects as guided by the Project teams.
- Develop a system for certification of receipt of goods and services at icipe Ethiopia and regional project sites and convey the information to Finance (payables) to facilitate timely processing of the payments.
- Facilitate clearance of overseas shipments by ensuring all documents, including duty-free approvals, are submitted to the official Clearing Agent in good time for timely clearance.
- Verify that the goods and services acquired by icipe Ethiopia and regional project sites provide value for money to the Centre.
- Seek quotations, prepare bid documents and analyzes quantity, quality, pricing, delivery time and other factors for all needed goods and services.
- Prepare manual purchase orders and notifies selected suppliers in accordance with the procurement policy and ensures items are purchased as per the PR and specification.
- Prepare contracts and agreements for suppliers of goods and services, in consultation with the icipe Legal team.
- Manage and track all suppliers’ contracts and agreements.
- Maintains continuous dialogue with the requesting parties and finance team to foster smooth communication and efficient procurement.
- Maintains all purchasing records for audit and reference purposes.
Job Requirements
Minimum Education/Academic Qualification Required
BA in Procurement, Logistics or Supply Chain Management, Management, Business Administration or related fields
Minimum Relevant Practical Work Experience Required:
- Minimum of five years of experience in similar role in International Organizations or NGOs
- Proven hands-on experience in managing procurement and logistics activities in community development programs/projects.
Minimum Professional Knowledge/Skill Required
- Outstanding abilities in organizing tasks and assignments in the office as well as in the field sites
- Excellent interpersonal skills and ability to work in a multicultural work environment
- Strong organizational, analytical, problem solving and negotiation skills.
- Excellent verbal, written and presentation skills with the ability to articulate information at various levels.
- A valid driver’s license as well as the ability to drive competently
- Conversant with ERP and other procurement management systems
Workplace: Addis Ababa
Deadline: April 18, 2023
How to Apply
Applications will be accepted up to 18th April 2023. Interested applicants should submit: (a) cover letter; (b) detailed CV with names and addresses of 3 referees (including e-mail addresses, telephone numbers). Candidates are required to apply online through ethiobjobs.
icipe is an equal opportunity employer. It fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity
We encourage you to read the job description carefully before you start the application process. Highlight your skills, motivation and experience and tailor your letter of interest accordingly.
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