Vacancy Announcement – International Community School of Addis Ababa
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!International Community School of Addis Ababa would like to invites competent and interested candidates for the following positions.
Position 1: Account Receivable Accountant
Role Purpose
The Account Receivable Accountant is responsible for managing and collection of all the outstanding accounts receivables form clients and customers. In addition, he/she may be responsible for other aspects of collections, resolve customer billing problems and reducing the number of accounts receivables.
- Create customer and job account center for new student based on the approved admission form signed by the principals
- Handle yearly unearned revenue reversal.
- Keep logbook for Admission forms received from Registrar
- Keep new entry and withdrawal list file
- Prepare tuition invoice for new and returning students.
- Handle tuition related correspondence on a timely manner
- Prepare VAT claim monthly and follow up its collection
- Reconcile Admission office report with the Accounts office tuition ledger account monthly basis
- Reconcile Account receivable monthly.
- Reconcile trip account against Cashier follow up file in a regular base
- Checks and verifies the authenticity of cash receipt documents and records submitted by the cashiers.
- Code and post receipt on the system as soon as coding verified by the Senior accountant
- Print and send tuition invoice twice a month to parent and other Customer
- Contact parent and other customer by telephone and e-mail for outstanding receivables collection.
- Prepares daily collection report which is an input for daily balance.
- Journalize account receivable adjustment after Senior accountant review
- Check settlement account and submit report to Senior Accountants
- Keep follow up sheet for Laptop, books and musical instrument deposit and refund account.
- Assist Management and customer to get information from archive whenever is needed
- Perform other duties as required by the supervisor
- Participate in monthly and yearly account closing process
- Assist External Auditors
Minimum Educational Qualifications and Professional Experience Required
Degree in Finance/Accounting/Business Management or other related field with 5 years’ accounting experience
Knowledge, Abilities and Skills
- Strong analytical skills and ability to work with minimum supervision
- Detail-oriented and demonstrates a “can-do” positive attitude.
- Ability to work cooperatively with others in a team environment.
- Excellent communication skills-verbal and written
- Excellent skills in QB, MS Excel and Word. Advanced knowledge in Excel understanding concepts of databases,
Workplace: Addis Ababa
Position 2: Store Keeper
Duties and Essential Job Functions
- Directly responsible to safeguard and manage fixed assets kept in the storage facilities.
- Directly responsible to Receive, Tag, Store and record fixed assets in the asset register using proper documentation (i.e., contract, purchase orders, packing lists, invoices, MRVs and MIVs).
- Responsible to Issue and return fixed assets to/from residences and campus upon formal request and approval by fulfilling necessary documentations.
- Responsible to organize, maintain and update individual Fixed Assets Custodianship Files to each employee by completing FARC.
- Responsible to Furnish make ready apartments and residences with standard set of furniture and appliances in accord to the ICS Home Guide.
- Responsible to maintain Fixed Asset Register & ensure all fixed assets movements are timely recorded and updated on the Fixed Asset Register.
- In collaboration with Finance Department, responsible to calculate depreciation of all assets using straight line method per established useful life of the assets
- In consultation with immediate supervisor, responsible to plan, organize and conduct annual inventory count of residential and schoolwide assets.
- Responsible to provide weekly, and monthly reports of fixed asset stock positions and movements to the concerned.
- In collaboration with immediate supervisor, responsible to provide annual Fixed Asset Count reports of residential and schoolwide assets to the concerned.
- Responsible to make regular periodic spot check of fixed assets in classrooms, offices, and other facilities.
- Actively engage and assist in the annual Capital Requirements of divisions and property management section.
- Responsible to propose obsolete, damaged, and unused fixed assets for disposal.
- In consultation with immediate supervisor, responsible to initiate and organize periodic scrap sales.
- Responsible to refurbish/restore residential and classroom furniture/equipment to make them ready for use.
- Responsible to distribute and collect welcome kits to/from make ready houses and apartments.
- Actively engage in the general and student store operations as directed by supervisor.
- Responsible to actively participate in shipment sorting and distribution to end users.
- Perform other related tasks as instructed by immediate supervisor.
Qualifications Required
BA degree in Supplies and Purchasing Management or related fields with a minimum of 3 years of relevant experience.
Preferred Qualifications
- Ability to keep accurate records and manage fixed asset software.
- Proficient with Microsoft Office Suite or related software (software used to maintain/manage fixed assets).
- Proficiency in spoken and written English.
- Able to establish and maintain good working relationships with employees.
- Able to work independently with minimal supervision.
- Has Integrity, honesty, and high level of accuracy in managing and presenting data/reports.
- Has Basic Computer skills
Physical Requirements/Work Environment
- May require lifting items
- Access and mobility in tight spaces may be required.
- Must be able to traverse warehouses regularly to observe physical inventory/assets.
Workplace: Addis Ababa
Position 3: Procurement Head
Duties and Essential Job Functions
- Plans, organizes, directs, and controls the work activities of the school procurement section
- Coordinates activities by scheduling work assignments, setting priorities and directing the work of subordinate employees.
- Identifies staff development and training needs and ensures that training is obtained.
- Maintains records, prepares reports, and composes correspondence relative to the work.
- Selects, administers, and documents progressive and corrective disciplinary measures.
- Supervise & coordinate the activities of procurement section personnel with direct responsibility to procurement & contracts management.
- Collaborate with academic and administrative departments to identify procurement needs to be incorporated in the school’s procurement plans
- Prepare annual school wide procurement plan for operational and capital procurements and follow up its implementation.
- Coordinate with user departments and technical personnel in the development & documentation of product & service specifications.
- Ensure efficiency of school’s procurement/sourcing strategies by conducting periodic supply market assessment.
- Maintain good supplier relations through regular communication, prompt settlement of supplier payments, and addressing any issues of supplier concerns
- Maintain and update supplier information such as qualifications, delivery times, product ranges, etc including overseas discounted supplier list.
- Oversee the development of Terms of References (TOR) and Request for Proposals (RFP) in coordination with concerned departments.
- Conduct Procurement Tenders for construction works, architectural services, consultancy & outsourced services etc by following clear audit trail based on school policy & procedure.
- Conduct contract negotiations, contract writing and contract administration with suppliers based on school procedures and applicable laws of the country.
- Manage the school’s overseas procurement consolidation services with contracted consolidators, periodically review performance of consolidators and report to school management.
- Manage overseas school shipment logistics and ensure expeditious delivery through timely acquisition of duty-free import permits and prompt customs clearance processes.
- Ensure the acquisition and documentation of materials receiving & issuance vouchers for all procurement orders.
- Handle supplier payment requests in a timely manner, based on agreed payment terms and conditions.
- Maintain complete and updated procurement files both in hardcopy and electronic versions.
- Control departmental procurement budget and prepare budget performance reports
- Follow and enforce implementation of school’s procurement policy and procedures in all procurement operations.
- Recommend measures to improve quality of service, increase the efficiency workers and section as a whole.
- Keep up-to-date with the latest trends and developments in procurement practices and technologies
- Coordinate with other departments and staff to ensure that procurement activities support the school’s overall goals and objectives
- Make periodic on-going productive meetings with co-workers and supervisor.
- Conduct annual performance appraisal for subordinates as per HR criteria.
- Perform other related tasks as instructed by immediate supervisor.
Qualifications Required
Degree in Procurement/Purchasing and Supplies Management/Accounting or related fields with 5 years of relevant experience.
Preferred Qualifications
- Proven language proficiency in written and spoken English
- Excellent negotiation skills, a strong understanding of the procurement process, and the ability to analyze market trends to make informed purchasing decisions.
- Strong attention to detail and organizational skills, excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficiency in procurement software, systems, and electronic procurement practices
- Report writing and survey conducting skills
- Training on supply chain, procurement, logistics and project management is preferred
Workplace: Addis Ababa
Deadline: July 10, 2023
How to Apply
Interested staff members fulfilling the minimum requirements are invited to submit their applications through email through: hr@icsaddis.org until 10th July 2023.
Note: copies of transcripts, academic degrees or recommendation letters should not be included with your application. You will provide the documents upon request.
Child Protection – Safe Recruitment Practices
As part of our recruitment practices at our school, employees are required to possess and validate appropriate qualifications for all positions. For all potential hires, we communicate directly with previous references to ensure due diligence within the recruitment process. Once at school, ICS has a professional code of conduct, including Child Protection training reviewed with employees and signed annually.
Remind this:
- Read the vacancy announcement carefully.
- Check the vacancy details with eligibility.
- Prepare your CV or Application Details.
- Finally, apply as instructed by the authority.
N.B: Sewaseweth.com website is an online jobs search engine for jobs seekers in Ethiopia and abroad. If you are looking latest jobs in Ethiopia and other contents you are in the right place. In addition to this, we offer you new international scholarship opportunities. Just remember to visit the official website for the latest jobs vacancy. You can access new job vacancies easily where you are.
ድረ-ገጽ:- www.sewaseweth.com/jobs
Stay in touches and follows us on our social media platforms to get the latest jobs opportunities.
Telegram:-
Join our telegram channel
https://www.t.me/Ethiojob1Vacancy