Vacancy Announcement – Marie Stopes International Ethiopia
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Marie Stopes International Ethiopia would like to invites competent and interested candidates for the following position.
Position 1: Supply Chain Officer
DUTIES/TASKS:
- Receives materials and fixed assets incoming from outside and prepares goods receiving note, records and keeps in appropriate file.
- Issues materials against authorized store requisition and keeps store issue voucher in appropriate file.
- Distributes copies of store documents to appropriate departments.
- Keeps store documents in a manner that simplifies identification and retrieval.
- Makes sure all materials are stored in appropriate places away from rain, dust, pilferage and deterioration.
- Operates an automated computer system to balance and record inventories and stocks.
- Prepares monthly asset and stock report on the status of stock movement of support office.
- Organizes the arrangement of items in proper location, shelf, code and group for easy retrieval up on needed.
- Makes sure stock is arranged for easy physical count and stock taking.
- Prepares purchase requisition to replenish materials on time in order to avoid stock out.
- Proposes disposal of damaged, obsolete, expired materials.
- Participates and facilitate for annual physical inventory and regular stock takes.
- Makes all users sign custodian sheet and update from time to time.
- Give proper documentation and reports to Asset officer.
- Identify GRNs with Fixed assets and prepare for registry on fixed assets.
- Assist the Asset officer on Registration of fixed assets, when required.
- Assist the supply chain officer with the proper storage of pharmaceuticals and other medical supplies using approved procedures and standards in accordance with national policies and standards.
- Ensure the Storage and distribution processes are in accordance with the standard storage guideline & distribution list.
- Ensure accurate & timely update of Bin card, provide timely reports both periodically and on request.
- Make sure standard requirements of both medical and Nonmedical warehouses are maintained including regularly measuring room & refrigerators temperatures, keeping recommended heights and floor levels and use of pallets etc.
- Issues the right product, with the right Batch & right Expiry date, on the right time, for the right center according to approved store documents.
- Makes sure storage area is always clean and free from rodents.
- Regularly checks all medical materials are stored in appropriate places away from rain, dust, pilferage, and deterioration.
- Assist the supply chain officer on the preparation of Central Medical warehouse reports.
- Filling of all essential documents into the labelled file folder properly on time.
- Provides required data for drugs, medical supplies, and equipment when required.
- Provides stock status data essential for the proper stock control, utilization, timely ordering and restocking of drugs, contraceptives, and consumable medical supplies.
- Closely assist Supply chain officer when products are delivered from suppliers.
- Tracks and reports close to expire products on time & remove those totally expired products from shelf finally register & stored in Quarantine room prior to disposal.
- Keep data that helps to calculate and monitor various stock KPIs.
- Report Central Medical Warehouses High value items Monthly & accurately on time.
- Assist in disposing expired and damaged stock as per disposal procedures.
- Assist during regular inventory counts and spot checks across all over MSIE centers.
- Perform the supply chain officer’s duties when delegated or as required.
- Perform Storekeepers role of MSIE stores by filling the vacant place when assigned.
- Undertakes any other duties that may be assigned by the immediate supervisor.
Job Requirements
1. PERSON SPECIFICATIONS
A. Qualification Requirements
a. Education
Relevant qualification in Pharmacy Diploma/ BSc in Pharmacy
b. Experience
Three years of experience as druggist storekeeper, supply chain management experience, procurement, and logistic experience and/or warehouse management experience, having Inventory control management software knowledge is preferred. Zero year of experience for pharmacist.
B. Skills, Attitudes and Attributes
- Good Customer handling and awareness of quality care.
- Ability to multi-task
- Excellent communication, interpersonal and reporting skill
- Excellent knowledge of basic computer applications
- Awareness of concepts and strategies of supplies management.
- Strong oral and written communication.
- Experience in the usage of computers and office software packages.
- High level of integrity and ethical behavior
- Pro-Choice
Workplace: Addis Ababa
Position 2: Senior Internal Auditor
DUTIES/TASKS:
Assistance to Audit Activity Management
- Assists Internal Audit Head to develop and revise internal audit guideline, procedures and formats.
- Works with Internal Audit Head audit plans and schedules on an annual basis with individual audit plans developed for each clinic and outreach prior to the visit;
- Carries out regular audits of financial, administrative, procurement and operational activities;
- Carries out all audits in accordance with Auditing Standards and legal requirements;
- Performs audit of stock purchased within the organization to check accuracy, compliance and expenditure;
- Works closely with Centre Technical Heads based in MSE clinics to audit financial records to ensure compliance and accuracy;
- Supports that MSIE expenditure is in line with donor requirements, where applicable.
- Carries out audit of outreach and social franchising programs to determine accuracy of service figures and supplies used.
- Checks and verifies accuracy of donor reports.
- Assists in developing internal control systems.
- Works with Internal Audit Head to provide training on internal controls.
- Checks and verifies accuracy of monthly and year-end financial reports.
- Ensures that all financial transactions of MSE are in line with the organization’s policies and procedures.
- Ensures MSI Ethiopia adheres to all local statutory obligations.
- Assists Internal Audit Head in carrying out any ad hoc investigation and any other assignment to be executed.
Reporting
- Assists to prepare monthly and annual audit reports.
- Helps to follows up on discrepancies/inaccuracies to ensure resolution of the issue and report back to management demonstrating the systems that are now in place to prevent this reoccurring.
Assistance to Systems/Policy Development
- Work with Internal Audit Head in ensuring that program budget utilization, cash handling, recording, reporting and maintenance of documentation comply with MSI/MSE’s standard guidelines.
- Assists in developing strong audit management systems and procedures, in line with best practices, are developed and implemented.
- Cooperates in regular reviews of internal control systems in place to safeguard organization assets, achieve efficiency and economy in operations and ensure the organization is operating within government regulations.
Job Requirements
1. PERSON SPECIFICATION
A. Qualifications Requirement
a. Education
MA/BA in Auditing/Accounting)
b. Experience:
Minimum of three/five years of relevant experience of Internal/External auditing
B. Skills, Attitudes and Attributes
- Strong analytical skills
- Good prioritization skills with the ability to manage competing priorities.
- Good communication skills – fluent in English
- Able to work effectively as part of a team.
- IT literate with good Excel skills and Sun System
- Good report writing skills.
- Keen to pursue personal development.
- Strong commitment to the goal and vision of MSE/MSI
- pro choice
Workplace: Addis Ababa
Position 3: Deputy Director – Marketing & CE
Job Description:
Under the direct supervision of the Director of Commercial Services (DCS), the Deputy Director Marketing and Client Experience is responsible for leading the Marketing functions of organization and specific to all commercial channels of the organization. Responsible for overall marketing plan development of the commercial channels and extend technical support in execution of rigorous strategies to marketing, branding, service marketing and sales product marketing strategies and to create super brand presence. Ensure engagement for excellent client experiences at various service delivery points. Ensure tracking of the marketing impact, document and share marketing success stories. Responsible extend managerial and business leadership for contact center and CPD center business operations.
Job Requirements:
Education – First/Second degree in Marketing/Business Administration, Public Health or Health Communications, or equivalent qualification.
Desirable experiences:
- Extensive experience working in Marketing, behavioural change communication campaigns and commercial business leadership.
- Minimum of 7 years experience working as a member of management team.
- Experience in creative brief writing, content review, target profiling, marketing data interpretation and analysis.
Skills, Attitudes and Attributes
MSI Ethiopia Reproductive Choices is dedicated to equal opportunity for all and recognizes that every individual is unique. Whilst we always seek to embrace individual differences and celebrate the diversity of our workforce, we also want to ensure that every team member is suited to their role and that they are given the best opportunity to succeed.
The personal attributes described below have been developed in accordance with the job description and other contextual factors relating to the role and are considered essential.
- Proactive, result oriented approach
- Experience in writing, editing, proof-reading and designing marketing communication assets.
- Understanding of behavior change communication, trigger and barriers and ability to translate data & insights into first class marketing plans.
- Good communicator, fluent in English, both oral and written; can “sell” ideas & concepts persuasively across wide range of stakeholders and groups (from community-based mobilisers to Government officials and senior donors)
- Able to focus on the big picture, strategic, while understanding the detail
- Highly numerate and can understand the financial impact of decision making and return on investment.
- Highly analytical and can perform extensive analysis and use wide range of diverse data sets (e.g. DHS, continuous data, qualitative data) to make informed recommendations
- Action and results orientated with ability to stay on track and can juggle multiple projects to deliver with quality and on time
- Well-developed interpersonal, negotiation, influencing skills and ability to build relationships across teams and able to manage and motivate teams to achieve targets.
- Excellent coach and able to coach and build team marketing capability.
- Highly IT literate (use of word, excel, PowerPoint and outlook);
- Passionate about our clients and strives to consistently meet and exceed expectations, putting the clients at the center of everything, and ensuring we deliver high quality, high impact services that meet their individual needs and improving access to health information and services.
- Creative, results orientated, positive mindset.
- Resilient, flexible, positive attitude and can thrive and enjoys fast-paced environment; flexible and able to cope with shifting priorities and deadlines.
- Can drive hard for results and still take people on the journey; engenders trust and respect internally & externally.
- Works as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
- Keen to pursue personal and professional development; actively seeks out feedback on their performance (both results and behaviours) with a view to continuously learning and growing as a leader.
- Pro-choice
Workplace: Addis Ababa (Support Office)
Position 4: Contact Center & CPD Manager
Job Description
Under the general direction of the Deputy Director, Marketing and Client Experiences, the Contact Center and CPD center Manager oversees and manages the national contact center and CPD training center of MSIE. Accountable to the success the contact center operations and CPD center commercial performance. Ensure to trains and motivates the contact center councilors, CPD coordinators, monitors the quality of services provide to callers; undertakes contact center duties and upraises the staff, build strong partnership with organizational clients of the CPD center.
Job Requirements
a. Education
BSc/Masters/MPH in health, business management, healthcare management
b. Experience
Six eight years of relevant Experience
B. Skills, Attitudes, Attributes
- Experience of working in a service/healthcare environment with a high level of telephone contact with the public.
- Substantial contact centre/administration experience
- Experience of supervising/leading a team
- Experience of working with people and as part of a team
- Experience of working with minimal supervision
- IT literate with knowledge of Word/Excel/databases, excellent in data analysis and interpretation,
- Proven sales pitching skills;
- Good communicator, able to convey information in a clear, simple and warm manner over the telephone and face to face
- Able to diffuse and handle difficult situations/people
- Fluent in English and able to communicate additional two more local languages (Amharic, Tigrigna and Afan Oromo)
- Pro choice
Workplace: Addis Ababa (Support Office)
Position 5: Outreach Driver Agent
Job Summary:
Under immediate supervision of Programs Manager, the Driver and Outreach Agent extends support to the Outreach Team Lead during infection prevention, client handling during the provision of methods Family Planning methods at the rural and urban sites. The incumbent also drives vehicles for the purpose of accomplishing outreach activities. He/she ensures that the vehicle is in good working conditions, keeps the tools safely, keeps the vehicle clean and presentable, and ensures the timely annual inspection and road-worthiness certificate acquisitions, records daily movement mileages.
Job Requirements:
Education:
Diploma in Auto mechanics with 3rd Grade Driving License
Work Experience:
- Four years of experience in driving and vehicle management
- Short term training on outreach activities.
Skills, Attitudes and attributes
- Good sense of cleanliness;
- Knowledge about vehicles operations;
- Good knowledge of the main roads and side roads around the work areas.
- Good interpersonal and negotiation skills
- Pro-Choice
Number of Position: (01)
Workplace: Mekelle (North Area Program Office), Tigray
Position 6: Outreach Clinical Nurse
JOB SUMMARY:
Under general supervision by the MSIE designated Area Program Office, the incumbent performs nursing duties ensuring efficient delivery and client care in accordance with accepted standard medical practice and professional codes of conduct.
Job Requirements
Education:
BSc/Diploma in Nursing
Experience
Two Years’ experience for BSC nurse and four years for Diploma nurse.
Skills, Attitudes and Attributes
- Good Communication and Interpersonal skills
- Conscious of Government, MSI and MSIE regulations
- Ability to make logical and timely decisions
- Counseling skill
- Awareness of concepts and strategies of quality care
- Pro-choice
Number of Position: (01)
Workplace: Mekelle (North Area Program Office), Tigray
Position 7: SRH Clinical Officer
JOB SUMMARY:
Under the administrative supervision of the MSIE Programs Manager, SRH Officer performs Tubal ligation and Vasectomy Procedures; provides SRH services to clients in accordance with accepted standard medical practices and professional code of conduct at MSIE Centre, PFS, FFW, and Blue Star clinics; provides training SRH services and monitors the progress in the centers where the services are provided.
Job Requirements
A. Qualification Requirements
a. Education
BSc in Public Health and Special training on Tuba ligation and Vasectomy
Procedures
b. Experiences
Two Years as SRH Junior SRH Officer
B. Skills, Attitudes, and Attributes
- Awareness of MOH and donors’ guidelines
- Conscious of government, MSI, and MSIE regulations
- Awareness of concepts and strategies of quality care
- Attendance of MSIE Pre-service training
- Pro-choice
- Committed to the protection of team members and clients, with a focus on vulnerable groups.
- Able to role-model inclusive and culturally sensitive attitudes and behaviors
- Computer Literate
- Integrity
- Motivation
- Interpersonal relationship
Number of Position: (01)
Workplace: Mekelle (North Area Program Office), Tigray
Deadline: February 6, 2024
How to Apply
We invite candidates meeting the required qualifications email their CV and application letter with a single pdf to Humanresource@mariestopes.org.et before the closing date of this announcement i.e. within ten (10) days.
Please mention the title of the position and workplace you applied for on the subject line of your email.
Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.
CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.
MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!
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