National Election Board of Ethiopia (NEBE) – Vacancy Announcement

Vacancy Announcement – National Election Board of Ethiopia (NEBE)

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National Election Board of Ethiopia (NEBE) would like to invites competent and interested candidates for the following positions.

Position 1: ICT Application Expert

MAJOR RESPONSIBILITIES

• Offer efficient software support to properly utilize system infrastructure
• Deliver direct help to users in comprehending software tools and applications
• Analyze existing application standards and programming tools;
• Design and build new apps that help business processes of NEBE;
• Make recommendations for enhanced procedures and back them up with evidence;
• Provide apps  that  may help in resolving difficulties in handling organizational business;
• Interact with software manufacturers to deliver the best solutions to organizational problems;
• Assist engineers and developers in managing various projects by providing application access;
• Set up workstations with computers and necessary peripheral devices (routers, printers etc.);
• Check computer hardware (HDD, mouse, keyboards etc.) to ensure functionality;
• Install and configure appropriate software and functions according to specifications;
• Develop and maintain local networks in ways that optimize performance;
• Ensure security and privacy of networks and computer systems;
• Provide orientation and guidance to users on how to operate new software and computer equipment;
• Organize and schedule upgrades and maintenance without deterring others from completing their work;
• Perform troubleshooting to diagnose and resolve problems (repair or replace parts, debugging etc.);
• Maintain records/logs of repairs and fixes and maintenance schedule;
• Identify computer or network equipment shortages and place orders and;
• Handle other assignments as per the direction from the supervisor.

Required number: One

Reports to: Head of ICT Department

Employment Type: Permanent

Expected Start Date: Immediately after concluding the contract

Job Requirements

Requirements on academic qualification:

MSc. /BSc. Computer Science, ICT, and related fields.

Requirements on Professional Experiences:

For M.Sc. holders: at least 5 years of relevant experience.

For BSc. holders: at least 7 years of relevant experience.

SKILLS AND COMPETENCIES

Backend: 

Java EE & frameworks ( Jboss, Hibernate/spring, Oracle SQL, WildFly)

Frontend:  

Javascript & frameworks (vue.js, vuetify, node.js, npm, cli.)

System level tools:

Linux/Windows environments, command line tools, IDEs)

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Creating synergies through self-control, managing conflict;
• Respecting cultural diversity and gender equality;
• Demonstrates ability to identify problems and proposes solutions;
• Establishes and maintains effective relationships with clients;
• Ability to thrive in a fast-moving environment, with an emphasis on high performance, teamwork, accountability, and results;
• Uses information databases and other information management systems;
• Takes ownership and honors commitment to work assignments;
• Operates in compliance with organizational rules;
• Ability to handle multiple projects simultaneously;
• Creative thinker with excellent problem-solving skills;
• Experience with project, public campaign, or product launches or marketing campaigns;
• The expertise of the group’s software system;
• Able to communicate complicated ideas with minimal IT and system awareness;
• Listening skills and tolerance;
• Excellent customer service and relationship management skills
• Familiarity with the fundamentals of back-end services;
• The expertise of Windows Operating systems for computers and servers;
• Effective English language skills;
• Expertise running searches in Microsoft SQL Server strong understanding of Linux;
• Remote debugging.
• Not member of a political party.

Workplace: NEBE Head Quarter, Addis Ababa

Position 2: Procurement Expert

Major Responsibilities:

• Collect proforma invoice from qualified and eligible bidders for procurement using RFQ method.
• Assist in the preparation of bidding documents, specifications, Drafting Terms of reference (TORs), evaluating proposals and awarding of contracts;
• Handling of procurement related correspondence with pertinent offices to accomplish activities in relation with procurement, payment and delivery of goods to the concerned store;
• Maintenance of records of procurement documentation, deliveries and payments in a systematic matter to make them available for procurement audits and reviews;
• Maintain list of suppliers and procurement files for goods, works and services;
• Assume responsibility for being alert to any indication of unethical behaviour and report such behaviour to his/her immediate supervisor;
• Conduct Market survey to check and assess the market price information of the goods;
• Prepare periodic procurement activity reports and submit to procurement department head;
• Compile complete procurement packages and ensure they are filed appropriately
• Regularly update all procurement trackers and monitor expiration dates including all stakeholders;
• Identify potential suppliers and maintain an updated vendor database
• Ensure that incoming materials from suppliers are in good order and properly checked before receipt
• Review all invoices for accuracy and completeness before forwarding for approval and payment
• Support on other tasks when required and any other related tasks assigned by line manager

Required number: One

Reports to: Head of Procurement Department

Duty station: NEBE Head Quarter, Addis Ababa

Expected Start Date:     Immediately after concluding the contract

Job Requirements

Requirements on academic qualification:

MA/MBA/BA in purchasing and supply management; logistics and supply chain management, Business administration, Marketing, or related fields.

Requirements on Professional Experiences:

For MA/MBA holders: at least 5 years of relevant experience.

For BA holders: at least 7 years of relevant experience.

SKILLS AND COMPETENCIES

• An excellent team player, positive change manager and result orient personality;
• Proven familiarity with government procurement manuals and the ability to interpret procurement policies.
• Strong capability of communication on the subject matter
• Advanced knowledge of MS application such as Excel, word etc.
• Energetic and willing to learn.
• Good time management and organizational skills.
• Ability to show initiative, good judgment, and resourcefulness;
• The ability to remain highly organized while handling multiple tasks under tight deadlines;
• Builds strong relationships with vendors
• Excellent reporting and document handling skills;
• The ability to complete tasks with limited supervision;
• Demonstrate excellent reporting and document handling skills as well as communication skill;
• Willingness to adhere to all principles of confidentiality and handles sensitive issues and address inclusion matters with integrity
• Ability to show initiative, good judgment, and resourcefulness;
• Strong communication (spoken and written) skills and ability to articulate ideas in a clear, concise style
• An energetic self-starter with resilience, pace, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context;
• High sense of integrity, have a strong ethical and moral principles, confidentiality and initiating sound judgments of Procurement practices;
• Ability to manage conflicts, and work with management.
• Respect NEBE’s main principles of performing in a free, impartial and fair manner;
• Outstanding organizational and time management skills including the ability to prioritize multiple assignments.
• Not a member of any political party.

Workplace: NEBE Head Quarter, Addis Ababa

Position 3: Procurement Expert

Major Responsibilities

• Collect proforma invoice from qualified and eligible bidders for procurement using RFQ method.
• Assist in the preparation of bidding documents, specifications, Drafting Terms of reference (TORs), evaluating proposals and awarding of contracts;
• Handling of procurement related correspondence with pertinent offices to accomplish activities in relation with procurement, payment and delivery of goods to the concerned store;
• Maintenance of records of procurement documentation, deliveries and payments in a systematic matter to make them available for procurement audits and reviews;
• Maintain list of suppliers and procurement files for goods, works and services;
• Assume responsibility for being alert to any indication of unethical behaviour and report such behaviour to his/her immediate supervisor;
• Conduct Market survey to check and assess the market price information of the goods;
• Prepare periodic procurement activity reports and submit to procurement department head;
• Compile complete procurement packages and ensure they are filed appropriately
• Regularly update all procurement trackers and monitor expiration dates including all stakeholders;
• Identify potential suppliers and maintain an updated vendor database
• Ensure that incoming materials from suppliers are in good order and properly checked before receipt
• Review all invoices for accuracy and completeness before forwarding for approval and payment
• Support on other tasks when required and any other related tasks assigned by line manager

Required number: One

Reports to: Head of Procurement Department

Duty station: NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Job Requirements

Requirements on academic qualification:

MA/MBA/BA in purchasing and supply management; logistics and supply chain management, Business administration, Marketing, or related fields.

Requirements on Professional Experiences:

For MA/MBA holders: at least 5 years of relevant experience.

For BA holders: at least 7 years of relevant experience.

SKILLS AND COMPETENCIES

• An excellent team player, positive change manager and result orient personality;
• Proven familiarity with government procurement manuals and the ability to interpret procurement policies.
• Strong capability of communication on the subject matter
• Advanced knowledge of MS application such as Excel, word etc.
• Energetic and willing to learn.
• Good time management and organizational skills.
• Ability to show initiative, good judgment, and resourcefulness;
• The ability to remain highly organized while handling multiple tasks under tight deadlines;
• Builds strong relationships with vendors
• Excellent reporting and document handling skills;
• The ability to complete tasks with limited supervision;
• Demonstrate excellent reporting and document handling skills as well as communication skill;
• Willingness to adhere to all principles of confidentiality and handles sensitive issues and address inclusion matters with integrity
• Ability to show initiative, good judgment, and resourcefulness;
• Strong communication (spoken and written) skills and ability to articulate ideas in a clear, concise style
• An energetic self-starter with resilience, pace, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context;
• High sense of integrity, have a strong ethical and moral principles, confidentiality and initiating sound judgments of Procurement practices;
• Ability to manage conflicts, and work with management.
• Respect NEBE’s main principles of performing in a free, impartial and fair manner;
• Outstanding organizational and time management skills including the ability to prioritize multiple assignments.
• Not a member of any political party.

Workplace: NEBE Head Quarter, Addis Ababa

Position 4: Senior Procurement Expert

Major Responsibilities:

• Initiate procurement requirements by different sections of NEBE and prepare Annual Procurement Plans in consultation with the concerned bodies.
• Provide procurement related technical support.
• Based on Government Standard Bidding Documents, prepare bid documents.
• Float tender and collect bid documents and prepare relevant paper work for evaluation by evaluation Committee.
• Coordinate Evaluation Committee meetings, if necessary participate in tender evaluation and negotiation process and prepare evaluation reports and minutes.
• Prepare contract agreements for signature.
• Complete and forward purchase orders or contracts to suppliers or consultants; negotiate and follow-up as required.
• Receive bid bond, proforma invoice and performance bond and ensure their validity and timely release
• Follow-up all necessary process of the National /Commercial Bank of Ethiopia including applying for foreign exchange, Letter of Credit, shipping document etc.
• Establish Procurement tracking system and monitor procurement activities including dispatch of procurement documents; short-landings, damages and necessary arrangements for insurance.
• Insure timely receipt of Invoices, reports and goods.
• Develop, install and maintain reporting system for procurement of goods and services.
• Prepare periodic status reports on the procurement of goods and services under the section for submittal to Procurement department head.
• Coordinating bid analysis according to the procurement directive and manuals.
• Develop, monitor and execute a Procurement Plan; Monitor vendor performance and track completion of deliverables
• Support on other tasks when required and any other related tasks assigned by line manager

Required number:   One

Reports to: Head of Procurement Department

Duty station: NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Job Requirements

Requirements on academic qualification:

MA/MBA/BA in purchasing and supply management; logistics and supply chain management, Business administration, Marketing, or related fields.

Requirements on Professional Experiences:

For MA/MBA holders: at least 6 years of relevant experience of which 2 years in leadership/management/Coordination.

For BA holders: at least 8 years of relevant experience of which 2 years in leadership/management/Coordination.

SKILLS AND COMPETENCIES

• An excellent team player, positive change manager and result orient personality;
• Proven familiarity with government procurement manuals and the ability to interpret procurement policies.
• Multi –tasking and knowledge of various Procurement software;
• Technical   and Capacity building skills;
• An energetic self-starter with resilience, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context;
• High sense of integrity, have a strong ethical and moral principles, confidentiality and initiating sound judgement of Procurement practices;
• Willingness to adhere to all principles of confidentiality and handles sensitive issues and address inclusion matters with integrity
• Advanced knowledge of MS application such as Excel, word etc.
• Outstanding organizational and time management skills including the ability to prioritize multiple assignments;
• Demonstrated experiences of working effectively with people from diverse background, promoting equity, fairness and affirmative opportunities;
• Ability to manage conflicts, and work with management.
• Respect NEBE’s main principles of performing in a free, impartial and fair manner;
• Outstanding organizational and time management skills including the ability to prioritize multiple assignments,
• Must value operating in a collaborative and cooperative environment.
• Not a member of any political party;

Workplace: NEBE Head Quarter, Addis Ababa

Position 5: Election Operation Desk Expert

Major Responsibilities

• Assist the organization of Constituency level, and Polling station level data;
• Collect key operational information’s from constituency offices,  and sharing it all the coordination team adding the necessary values; 
• Assist in preparation operational plans for actual execution of voters registration, candidates registration, and e-day, and post-election activities,
• Provide logistics for events, such as conferences, workshops, seminars, and meetings     organized by the department ;
• Support the preparation and assembly of briefing materials for events, as needed;
• Develop a good working relationship with relevant departments within the NEBE to better liaise on events or activities that bring departments together;
• Organize a user friendly and easily accessible filing systems for  profiles constituencies;
• Monitor changes within NEBE’s work or operations plan and communicate them to the Constituency officers;
• Assist in procurement of equipment, supplies and services in a transparent way;
• Provide secretarial services for immediate supervisors;
• Support in organizing of trainings for trainees of election operations;
• Liaise with team members of departments such election logistics  and trainings;
• Support in the preparation of reports, background papers, studies, concept notes, talking points, and work plans assigned by the supervisor; and
• Implement other tasks assigned by the management of the NEBE;
• Handle any other assignments as per the direction given from the supervisor.
• Other duties as assigned.

Required number: One

Reports to: Regional Field Operation Desk Coordinator

Duty station: NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Requirements on academic qualification:

MA/BA Degree in Business Administration, political Science, Development Studies, law or any related field.

Requirements on Professional Experiences:

For MA/M.Sc. holders: at least 5 years of relevant experience.

For BA holders: at least 7 years of relevant experience

SKILLS AND COMPETENCIES

• High sense of integrity, have a strong ethical and moral principles, confidentiality;
• Knowledge of Ethiopia’s political context;
• Capacity to handle with diplomacy and in a responsible and flexible manner being sensitive to political issues;
• Knowledge of the electoral cycle approach, election observation/electoral assistance is a must;
• Technical   and Capacity building skills;
• Good negotiation skills and Sound analytical judgment;
• Ability to priorities work, multi-task and meet deadlines;
• Ability to work with results-orientation and efficiency in a multi-tasking environment;
• Strong planning, communication and writing skills;
• Strong interpersonal skills and flexibility, responsibility, integrity, team work, self- motivation, preparedness to work off-time;
• Excellent computer literacy;
• Ability to perform effectively under high pressure, hardship conditions and long working hours;
• Excellent working level of English and Amharic languages; in both writing and speaking;
• Willingness to adhere to all principle of confidentiality
• Ability to show initiative, good judgment, and resourcefulness;
• Enthusiastic team player;
• Not member of a political party.

Workplace: NEBE Head Quarter, Addis Ababa

Position 6: Senior Communication Expert

MAJOR RESPONSIBILITIES

• Support the development and execution of an effective communications strategy targeting social media, web content and mainstream media (TV, Radio, Print);
• Assist with drafting communication materials, including talking points, briefs, speeches background/position papers, reports, correspondence, press releases and digital content; both in Amharic and English;
• Support resolution of communications inquiries directed to the NEBE;
• Conduct high level research and analysis on assigned topics to support internal and external presentations reports; and policy decisions of NEBE related with communications;
• Highly involve on planning of communications departments works, follow up its execution and reporting;
• Lead the communications department planning and reporting works;
• Ensure coordination between different departments of NEBE on the tasks that involve internal and external communications and media related works; 
• Involve in messaging development, drafting, dissemination of communication materials;
• Lead preparation of NEBE communication publications for both internal and external purpose;
• Lead the content development and supervision of NEBE website; 
• Undertake ad-hoc tasks assigned by the Communications Department Head.

Required number: One

Reports to: Head of Communications Department

Employment Type: Permanent

Expected Start Date: Immediately after concluding the contract

Requirements on academic qualification:

MA/M.Sc./BA/BSC Communications, Journalism, Language Studies, International Relations, Media Studies and related fields.

Requirements on Professional Experiences:

For MA/M.Sc. holders: at least 6 years of relevant experience of which 2 years in leadership/Coordination.

For BA holders: at least 8 years of relevant experience of which 2 years in leadership/Coordination.

SKILLS AND COMPETENCIES

• Excellent verbal and written communication skills;
• Excellent verbal and written professional Amharic language skills;
• Highly organized with the ability to handle multiple priorities under tight deadlines;
• Ability to undertake and complete tasks with limited supervision;
• Excellent reporting and document handling skills;
• Ability to handle sensitive issues with integrity and confidentiality;
• Demonstrated ability to operate well in a collaborative and cooperative environment;
• Ability to show initiative, good judgment, and resourcefulness;
• High knowledge of political and electoral environment in Ethiopia;
• Willingness to adhere to all principles of confidentiality and impartiality (Not being a member of any political party);
• Ability to operate in a changing environment with high coordination skills;
• Fluency in English and Amharic required (written and spoken).
• Proficiency in Microsoft Word, PowerPoint, Outlook and Excel is a must
• Not a member of a political party

Workplace: NEBE Head Quarter, Addis Ababa

Position 7: Regional Field Operations Desk Coordinator

MAJOR RESPONSIBILITIES

• Serve as a key regional point of contact to coordinate NEBE election preparation activities, operational and equipment troubleshooting, and must report on the progress to NEBE’s operations department;
• Support the collection of information on a wide range of issues related to elections operation in regions;
• Ensure the regional preparations are in alignment with NEBE overall strategies and timelines;
• Provide regional support services for a wide variety of activities including distribution of election materials, transport management, implementation of security protocols, and ensuring the safe custody of NEBE assets;
• Provide technical and operational support to regional election staff as needed;
• Coordinates the work as well as staff under supervision to achieve objectives of the department / unit;
• Support coordination of training workshops for election officials in assigned region;
• Establish and monitor regional performance measurements and provide routine update reports;
• Other duties as assigned.

Required number: One

Reports to: Head of Election Operation Department

Duty station: NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Requirements on academic qualification:

MA/BA in Business Management, Public Administration Communication and related fields

Requirements on Professional Experiences:

For M.Sc./MA holders: at least 6 years of relevant experience of which 4 years on leadership position.

For BA/BSc holders: at least 8 years of relevant experience of which 4 years on leadership position.

SKILLS AND COMPETENCIES

• Ability to establish, maintain and foster positive and harmonious working relationships;
• Ability to work effectively both independently and in a team environment;
• Ability to remain highly organized while handling multiple tasks under tight deadlines;
• Demonstrate initiative, good judgment, and resourcefulness;
• Conversant with NEBEs guiding principles;
• Willingness to adhere to all principles of confidentiality;
• Ability to conduct self with integrity, and function ethically and impartially;
• Strong oral and written communication skills;
• Not be a member of any political party.

Workplace: NEBE Head Quarter, Addis Ababa

Position 8: Election Operations Expert

MAJOR RESPONSIBILITIES:

• Assist in the planning, organizing, and coordination of changes to the policies, procedures, or processes related to elections operations;
• Closely collaborate with other staff in the Operations and Logistics department to create strategic plans and achieve established goals of the operations team;
• Support the development of operational/logistics plans, flowcharts, calendar and deployment plan for NEBE equipment and goods;
• Assist with transportation and installation of the equipment, documents and supplies necessary for electoral operations;
• Support the collection of information on a wide range of issues related to elections operations;
• Assist in the effective distribution of election materials to constituencies and polling stations
• Support the effective utilization of warehouse areas and proper loading and unloading, stocking, safe keeping of items to prevent potential damages;
• Assist in the handover of printed election documents in line with the set standard and at highest confidentiality, monitor proper stocking;
• Assist in ensuring the organization and cleanliness of warehouse and stocked items, report any damage to the concerned department on a timely manner;
• Support in monitoring counted and dispatched documents and items and ensuring that they are not exposed to damage during loading and transporting; also ensure that addresses are written correctly;
• Assist in ensuring that received printed documents and other items are properly registered and then dispatched as per NEBE’s warehouse management procedure;
• Support the dispatching plan and submission to concerned authority for approval;
• Support the proper counting, coding, packing and readiness for distribution of relevant documents and items; 
• Assist in ensuring that all items are transported from Addis Ababa to polling stations in a cost-effective manner and ensure safety arrivals;
• Support in defining effective and efficient logistics business process to enhance service quality;
• Ensure compliance with elections laws, directives, and procedures
• Participate in relevant working groups/committees;
• Undertake ad-hoc tasks assigned by supervisor as required
• Support in the preparation of reports, background papers, studies, concept notes, talking points, and work plans assigned by the supervisor.

Required number:  One

Reports to: Head of Election Operation Department

Duty station:  NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Requirements on academic qualification:

• MA/BA Degree in political Science, Development Studies, Human Rights, law or any related field.
• Requirements on Professional Experiences:
• For MA/M.Sc. holders: at least 5 years of relevant experience.
• For BA holders: at least 7 years of relevant experience.

SKILLS AND COMPETENCIES:

• An excellent team player, positive change manager and result orient personality;
• Technical   and Capacity building skills;
• An energetic self-starter with resilience, pace, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context;
• High sense of integrity, have a strong ethical and moral principles, confidentiality and initiating sound judgment.
• Knowledge of Ethiopia’s political context;
• Capacity to handle with diplomacy and in a responsible and flexible manner sensitive political issues;
• Knowledge of the electoral cycle approach, election observation/electoral assistance is a must;
• Good negotiation skills;
• Sound analytical judgment;
• Ability to priorities work, multi-task and meet deadlines;
• Ability to work with results-orientation and efficiency in a multi-tasking environment;
• Strong planning, communication and writing skills;
• Strong interpersonal skills and flexibility, responsibility, integrity, team work, self- motivation, preparedness to work off-time;
• Excellent computer literacy;
• Ability to perform effectively under high pressure, hardship conditions and long working hours;
• Excellent working level of English and Amharic languages; in both writing and speaking;
• Willingness to adhere to all principle of confidentiality
• Ability to show initiative, good judgment, and resourcefulness;
• Ability to work with senior management;
• Enthusiastic team player;
• Not member of a political party.

Workplace: NEBE Head Quarter, Addis Ababa

Position 9: Graphic Designer/Expert

Major Responsibilities:

• Conceptualizing visuals based on requirements, testing graphics across various media, studying design briefs and determine requirements;
• Creating and editing images, develop illustrations, layouts and other designs using essential software’s,  and use the appropriate colours and layouts for each graphics.
• Promote the established NEBE brand guidelines, best practices and standards.
• Liaising with printing and production companies regularly to ensure materials are printed to the highest quality and as per NEBE identity guideline
• Develop various types of creative content for digital communication, public outreach, civic and voter education, training and operational materials
• Produce visual concepts to communicate ideas that inspire, inform and educate the public.
• Brainstorming with communication experts and others to develop video contents such as motion graphics, animation and short GIF.
• Amend designs after feedback and ensuring final artworks are aligned with the printing process and preparing specifications accordingly.
• Ensure final design outputs are compatible to use in the digital platform.
• IEC Materials are printed in alignment with NEBE brand guideline and inclusive messaging.
• Documenting and uploading diversified hi-res images and videos with captions on the internal SharePoint data bank for use of information;
• Execute digital photography and video work with ethical manner: take hi-res photographs and short video segments, editing for publication, printing, short video and cataloguing for internal and external usage;
• Ensure consent is sought for all design works.
• Assisting the Communications Department with collaterals and others for the different events.

Required number:  One

Reports to:  Head of Communications Department

Duty station: NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Requirements on academic qualification:

MA/M.Sc./BA Fine Art, Computer Science, Information Technology, Architecture, Communication, and related fields.

Requirements on Professional Experiences:

For MA/M.Sc. holders: at least 5 years of relevant experience.

For BA holders: at least 7 years of relevant experience.

SKILLS AND COMPETENCIES

• Proven graphic designing experience
• A demonstrative portfolio in a clear presentation showing NEBE related institute, UN, International Organization, NGO, INGO or other.
• Certifications on design software’s (such as InDesign, Illustrator, Dreamweaver, Photoshop, Aftereffect, Corel draw, sketch up, blender, other 2D and 3D software)
• A keen eye for color psychology, aesthetics and details
• Excellent understanding of printing technology and system
• Excellent communication skills
• Ability to work under pressure with artwork development plan and meet deadlines.
• Excellent understanding and certification of Photography and Videography is a plus
• Hands-on experience in digital and social media platforms e.g. Twitter, Facebook, YouTube, preferably also of Website;
• Not a member of a political party

Workplace: NEBE Head Quarter, Addis Ababa

Position 10: Information Desk Assistant/ Receptionist

Major Responsibilities

• Cover the reception desk,
• Greet, direct and provide relevant information to NEBE visitors;
• Carry out administrative duties as such filing , typing ,copying ,binding and scanning
• Receive and handle requests or queries from representatives that come to the NEBE;
• Maintains calendars, schedules and coordinate appointments;
• Receives and transmit calls to dedicated departments;
• Provide logistics for events, such as conferences, workshops, seminars, luncheons and meetings organized by the NEBE;
• Support the preparation and assembly of briefing materials for events, as needed;
• Develop a good working relationship with relevant departments within the NEBE to better liaise on events or activities that bring departments together;
• Organize a user friendly and easily accessible filing systems;
• Monitor changes within NEBE’s work or operations plan and communicate them to departments accordingly;
• Provide secretarial services for immediate supervisors and information by answering questions and requests
• Develop and maintain computer and manual filling systems to make them more efficient
• Assist in making meeting room reservations, catering arrangements and travel bookings, and organize and schedule meetings and appointments;
• Maintain contact lists, and perform basic data entry when needed;
• Assist in issuing guest passes and employee ID cards, and handle multiple requests;
• Maintains the reception area clean and organized;
• Notify Security Officers about unescorted guests and emergency situations;
• Resolve administrative problems and any other duties as assigned.

Required number: One

Reports to:  Head of HRM Department

Duty station NEBE Head Quarter, Addis Ababa

Expected Start Date: Immediately after concluding the contract

Requirements on academic qualification:

BA/Diploma Secretary Science, ICT, HRM, Communications or any related field.

Requirements on Professional Experiences:

For BA holders: at least 1-year relevant experience.

For Diploma holders: at least 3 years of relevant experience.

SKILLS AND COMPETENCIES

• Proficiency in Word, Power point, Outlook and Excel
• The ability to complete tasks with limited supervision;
• Must value operating in a collaborative and cooperative environment;
• Ability to establish, maintain and foster positive and harmonious working relationships.
• Ability to work effectively both independently and in a team environment.
• Ability to remain highly organized while handling multiple tasks under tight deadlines.
• Proven experience in guest handling and/ or front desk activities;
• Willingness to adhere to all principles of confidentiality.
• Ability to conduct the work with integrity and good ethics.
• Fluency in Amharic is required and good command in English.
• Ability to handle sensitive issues and address inclusion matters with integrity
• Not a member of any political party.

Workplace: NEBE Head Quarter, Addis Ababa

Deadline: July 21, 2023

How to Apply

Interested applicants are invited to send non-returnable:

Application letter that explains why you fit for the post and updated CV, and Three work related referees;

Only short-listed candidates will be contacted for further screening.

Those who are interested can only apply through the attached link: https://forms.office.com/r/hR41xb7RgQ within 10 days from this announcement.

APPLY NOW

Female candidates are encouraged to apply!

Remind this:

• Read the vacancy announcement carefully.
• Check the vacancy details with eligibility.
• Prepare your CV or Application Details.
• Finally, apply as instructed by the authority.

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