United Nations Office for the Coordination of Humanitarian Affairs (OCHA) – NGO Vacancy Announcement for fresh graduate and Experienced

NGO Vacancy Announcement – United Nations Office for the Coordination of Humanitarian Affairs (OCHA)

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United Nations Office for the Coordination of Humanitarian Affairs (OCHA) would like to invites competent and interested candidates for the following positions.

Position 1: National Humanitarian Affairs Officer

Duties and Responsibilities:

Working under the direct supervision of the Head of Amhara region sub-office, the incumbent will:

• Work closely with UN agencies, NGOs and other partners as appropriate and as required to establish functional, accountable and predictable coordination systems in designated areas of priority humanitarian concern.
• Maintain a close working relationship in the field with the relevant regional and zonal government officials especially the Bureau of Disaster Preparedness and Prevention, civic and non-governmental aid organizations, and specialized UN agencies in order to establish a cooperative network on humanitarian agenda;
• Spend at least one-third of his/her time visiting current relief operations and travelling extensively in vulnerable and crisis-prone areas of the region, assessing situations either independently, or jointly with Government counterparts and other humanitarian agencies;
• Gather data and reports on emerging relief needs and the arrival, transportation and distribution of emergency assistance to crisis-affected areas.
• Assist in the analysis of humanitarian trends and advise the head of sub-office on the likely implications for operational arrangements;
• Prepare detailed written situation reports, assessment reports using both primary sources and information collected from affected communities, collaborating organizations and Government counterparts;
• Provide verbal and written briefings to the Head of sub-office on returning from field visits and on any specific issues as required;
• Facilitate and attend regular coordination meetings as determined by the head of sub-office and draft meeting minutes accordingly;
• Assist the head of sub-office in organizing and facilitating field missions of OCHA staff, donors and other visitors and facilitate briefing visitors on the overall humanitarian situation as well as the activities of OCHA and other humanitarian agencies in the region.
• Perform other tasks as required.

JOB REQUIREMENT

Education: Advanced university degree (Master’s degree) in political science, social science, public administration, international studies, economics or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience: Zero years with an advanced degree and a minimum 2 years of progressively responsible and relevant professional experience in humanitarian affairs, emergency preparedness, rehabilitation, and  development, with good  field   experience   in   complex   emergencies with a bachelor’s degree

UN or NGO experience is essential

Ability to work with moderate supervision, with efficiency, competence and integrity.

Ability and willingness to work with people of different backgrounds.

Good communication, report writing & analytical skills.

Language Requirements: Fluency in written and spoken English is essential. In addition, proficiency in the duty station language is required. Knowledge of one or more other local languages is an asset.

Competencies

Corporate Competencies:

Demonstrates commitment to UNOCHA’s mission, vision and values

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

Demonstrates commitment to UNOCHA’s mission, vision and values

Demonstrates respect to diversity

Ability to analyze, explain and document issues and develop recommendations for appropriate action

Consistently approaches work with energy, a positive and constructive attitude

Workplace: Bahir Dar, Amhara Region and Jijiga, Somali Region

Position 2: Finance Analyst

Summary of Key Functions

Support the Finance Manager in preparing of the cost plan for the Humanitarian Financing Unit and ensure all the needs of the Unit are considered and budgeted for;

• Liaise with Administration Unit on tracking of expenses processed by Administration Unit and regularly produce and monitor the expenditure reports to inform further decision-making related to cost plan;
• Work closely with Funding Coordination Section (FCS) Finance in New York on financial reports, budget reviews, payments, and refunds;
• In close coordination with Finance Manager, prepare financial analysis of the fund allocations for donor reporting, EHF annual report and the fund dashboards;
• Train partners and Cluster Coordinators on EHF procedures and guidelines for accessing grants, working with the Grant Management System (GMS), complying with the Country-Based Pooled Funds (CBPF);
• Conduct market cost survey for items commonly purchased under EHF projects
• Liaise with HQ for procurement of audit services
• Liaise with EHF hired auditors for project account audit, reviews audit reports, communicate audit findings to partners; ensure that comments on the draft audit reports are satisfactorily addressed by implementing partners and finalizes final disbursements or requests for refund and proceeds to project closeouts;
• Reconcile advisory reports from HQ with EHF records on project performance status and financial statements
• Maintain and update a database to support cost effectiveness analysis of proposals to the EHF
• Provide guidance on EHF procedures and guidelines to partners on applications to clarify requirements for accessing grants and provide guidance on reporting requirements
• Review project budgets to ensure cost effective humanitarian objectives of the EHF are met and adherence of project documents as per the EHF procedures and guideline
• Ensure applicants receive and address feedbacks from technical and budget review
• Reviews requests for budget reprogramming and no cost extensions of projects and make recommendations
• Track, collects and reviews final reports from EHF fund recipients to ensure accuracy and compliance with EHF guidelines and give critical feedback to partners
• Conduct Financial Spot checks of EHF supported projects as required
• Organize and arrange Review Board meetings to review the financial status of the Fund and implementation of approved projects as well as to review strategic and policy decisions on the use of the Fund;
• Ensure the minutes and agenda of the EHF Review Board are distributed and follow up on agreed actions;
• Conduct periodic monitoring and evaluations visits to project sites, as required;
• Prepare financial and narrative reports detailing EHF performance
• Perform other duties as required on EHF or other OCHA priorities and special projects as assigned by the supervisor.
• Impact of Results

The key results have an impact on the overall CO/ERF efficiency in financial resources management and success in implementation of operational strategies.  Accurate analysis and presentation of financial information enhances UNOCHA credibility in use of financial resources and proper financial process management. The information provided facilitates decision making of the management.

JOB REQUIREMENT

Education: Advanced university degree or bachelor’s degree in the areas of Accounting, Project Management, Business Administration, or any related field is required.

Experience: A minimum of 2 years of  relevant  professional experience with an Advanced Degree and 4 years with bachelor’s degree

Experience in humanitarian response programmes;

Experience with the United Nations is desirable.;

Excellent inter-personal and communication skills;

Experience in handling web-based management systems;

Excellent computer literacy and skills (Advanced Excel & Microsoft Outlook);

Availability for travel in-country;

Ability to work with moderate supervision, with efficiency, competence and integrity with people of different backgrounds.

Competencies and Critical Success Factors

Language Requirements: Fluency in the UN and national language of the duty station.

Corporate Competencies:

Demonstrates commitment to UNOCHA’s mission, vision and values.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Core competencies:

Planning and organizing

Communication and networking

Team work

Managing resources

Integrity

Client orientation

Technological awareness

Knowledge management and learning

Analytical and conceptual thinking

Duty Station: Addis Ababa

Position 3: Human Resources (HR) Analyst

Summary of Key Functions:

• Administration and implementation of HR strategies and policies
• Administration of human resources
• Performance management and career development
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing
• Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management
• Ensures effective administration of human resources focusing on achievement of the following results:

• Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Preparation or review of submissions for Compliance Review Panel (CRP)
• Administration of delegated International staff benefits and entitlements.
• Administration of the CO rosters.
• Validation of cost-recovery charges for HR services provided by UNDP.
• Ensures proper staff performance management and career development focusing on achievement of the following results:

• Facilitation of the performance appraisal process and maintenance of the related data.
• Participation in compilation and dissemination of learning/training opportunities to all staff of the CO.
• Elaboration of proposals on and implementation of strategic staffing policies in line with career development
• Participate in UN-related surveys focusing on achievement of the following results:

• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC
• Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice..
• Impact of Results

• The key results have an impact on the overall efficient execution of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis and presentation of financial information enhances UNDP credibility in HR management. The information provided facilitates decision making of the management.

JOB REQUIREMENT

Education: Master’s degree, or Bachelor’s degree in HR, Business Administration, Public Administration or related field.

Work Experience: Zero years of experience with Advanced Degree and a minimum of 2 years of progressively responsible and relevant professional experience with a Bachelor’s degree in providing HR services and/or managing staff and operational systems is required.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Relevant professional experience working with UN ERP systems.

Demonstrated Knowledge of UN HR rules & regulations.

Language Requirements:Fluency in the UN and national language of the duty station.

Competencies and Critical Success Factors

Corporate Competencies:

• Demonstrates commitment to UNOCHA’s mission, vision, values and strategic goals.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Demonstrates integrity by modeling UN values and ethical standards

Functional competencies:

• Communication
• Client Orientation
• Planning and organizing
• Team work

Duty Station: Addis Ababa

Position 4: Field Information Management Officer

Duties and Responsibilities:

The Field IMO will be expected to support the implementation and maintenance of OCHA’s global Information Management Strategy and to:

• Support with data coordination, especially as it relates to sectoral data (eg. Who does What Where and When (4W) data, and assessment data);
• Build/ maintain regular contacts with partners in the Somali region, to collect operational data and to ensure it meets relevant standards and is available for exchange;
• Design, develop and manage databases, spreadsheets, and other data sources;
• Consolidate operational information on a regular schedule to support analysis, including compiling and updating available GIS data (GPS tracking, data from other agencies, etc.);
• Process and analyze data to support operational analysis and decision-making;
• Prepare data tables, infographics and maps, and contribute to planning and monitoring reports;
• Produce 4W data analysis and present the data using tabular/ graphical representation;
• Develop various standard and agreed upon information products on a regular schedule, as indicated by the Information Management Unit in Addis Ababa;
• Work closely with clients to identify their needs and advise on the information products and services that OCHA can offer to enhance their work;
• Develop strong links with other IM staff in the humanitarian community to promote coordination and information-sharing between organisations;
• Participate in coordination meetings to identify information needs and provide technical support;
• Ensure appropriate dissemination of meeting minutes, assessment reports and other information products to relevant partners;
• Maintain contact and distribution lists;
• Any other duties as may be requested by the Head of the sub-office or the Head of the Information Management Unit.

JOB REQUIREMENT

Education: Advanced university degree in information management, information systems, data science, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree

Work Experience: Zero years of experience with an Advanced Degree and a minimum of 2 years with a bachelor’s degree of progressively responsible experience in information management, information systems, data science, web management, data management, geographic information systems & mapping, needs assessments, data visualization, or other related area.

• Proficiency in MS Office, in particular Microsoft Excel, is required.
• Knowledge of current GIS software (ArcGIS or QGIS) is required.
• Knowledge of Adobe Illustrator is desirable.
• Experience working in an international organization desirable.

Language Requirements: Fluency in English is required and Somali language is desirable.

UN Competencies

Professionalism:

Knowledge of the use of information management in humanitarian response; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters).

Communication:

Excellent communication and training (spoken and written) skills including the ability to convey complex information management concepts and recommendations to staff at all levels, both orally and in writing, in a clear, concise style that can be readily understood by non-information management practitioners.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; places team agenda before personal agenda; supports and acts in accordance with final group decision.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; designs solutions and bases recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Accountability:

Takes ownership of all responsibilities and honors commitments; operates in compliance with organizational regulations and rules; supports subordinates and peers, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Duty Station: Jijiga, Somali Region

Position 5: Driver

Key Functions / Responsibilities:

• Provide reliable and safe driving by driving office vehicles for the transport of UN staff members, high-ranking officials, and official visitors, delivering and collecting mail, documents, and other items, contributing to smooth office functioning,
• Liaise and coordinate with local authorities to facilitate the smooth running of vehicle movement in the designated area,
• Keep abreast of developments in local security situations including security information that might have an impact on movement,
• Ensure cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to the preparation of the vehicle maintenance plans and reports,
• Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely checks of oil, tires, brakes, vehicle cleaning, and washing, etc.,
• Ensure availability of all required documents/supplies for the assigned vehicle such as vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle,
• Ensure that actions required by law as well as UN rules and regulations are taken in case of involvement in an accident,
• Perform other related duties as required.

Results Expected

Safe and reliable transportation of OCHA staff and cost-effective operation of vehicles.

JOB REQUIREMENT

Education: Secondary Education, driver’s license, knowledge of driving rules and regulations, and skills in minor vehicle repair.

Work Experience: Minimum two years’ work experience as a field driver in different regions of the country; safe driving record and particular operational/driving experience.

Language Requirements:Fluency in English and the language of the duty station is required.

Competencies

Corporate Competencies:

Demonstrates commitment to OCHA’s mission, vision, and values.

Displays integrity, professionalism, and respect for diversity.

Functional Competencies

Professionalism

Excellent driving skills with a thorough knowledge of local road regulations and knowledge of basic vehicle maintenance,

Good knowledge of the region and condition of roads,

Understand OCHA values and ethics and demonstrate them in day-to-day activities,

Maintain confidentiality and security of information,

Organize and plan own work routine,

Respond quickly to arising and foreseen requests,

Positive and constructive attitude with a client-oriented approach.

COMMUNICATION

Show understanding of the questions and concern of others.

Communicate effectively with all individuals regardless of gender, national and cultural background.

TEAMWORK

Excellent interpersonal skills and ability to establish and maintain effective partnerships in a multi-cultural, multi-ethnic environment and respect diversity.

Work collaboratively with colleagues

Duty Station: Dessie, Amhara Region

Position 6: National Humanitarian Affairs Officer

Summary of key functions:

Under the supervision of the Head of Planning and Coordination Unit, the National Humanitarian Affairs Officer will perform the following tasks:

Assist in the coordination of humanitarian assistance in the context of Ethiopia by supporting the Inter-Cluster Coordination Group  in strengthening coordination mechanisms and by organizing, planning and ensuring the preparation of cluster and working group meetings as needed;

Provide support to Inter-Cluster Coordinator for preparing agenda/briefing pack for regular ICCG meetings, prepare first draft minutes for ICCG meetings, and follow-up on action points as required;

Provide support to Ethiopia Humanitarian Country Team EHCT by supporting the preparation of agenda/briefing pack for EHCT meetings, preparing first draft minutes of meetings and follow-up on action points as required;

Facilitate and ensure appropriate coordination and information exchange regarding cluster activities and other partners working on humanitarian operations in Ethiopia.

Provide support and contribute to the development of the Humanitarian Needs Overview and the Humanitarian Response Plan;

Partner with other humanitarian agencies to plan and evaluate humanitarian and emergency assistance programs and help to ensure that the latest findings, lessons learnt, policy guidelines etc. are incorporated into these activities, including gender-related considerations;

Undertake and provide support to technical assistance and other field missions, e.g., participate in inter-agency multi-sector field trips to undertake in-depth reviews of specific coverage areas coordination mechanisms;

Support field colleagues (OCHA, partners, and clusters) in sharing information, briefing about the humanitarian programme cycle, rolling up tools for assessments, etc

Provide support in the collection of information on humanitarian developments and relief programmes;

Maintain the OCHA contact directory for inter-cluster and relevant government counterparts;

Perform other duties including deployment to other duty stations in Ethiopia as requested by the Head of Unit

JOB REQUIREMENT

Education: Advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience: Zero years of experience with an Advanced Degree and a minimum of 2 years with a Bachelor’s degree of progressively responsible and relevant professional experience in humanitarian affairs, emergency preparedness, rehabilitation, and development, with significant field experience in complex emergencies, including humanitarian emergencies efforts.

UN or NGO experience required

Proven ability to work in an inter-agency environment and experience in working with government officials and technical staff cooperatively is essential

Availability for travel in-country

Cultural sensitivity and diplomatic skills essential

Language Requirements

Fluency in English and Amharic languages is required. (oral and written).

Being able to interpret/translate relevant communications, office reports, and/or documents from local languages into English is an advantage.

Competencies

Corporate Competencies:

Teamwork

Planning and organizing

Communication

Accountability

Client Orientation

Functional competencies:

• Very good writing skills
• Good verbal skills including the capacity to provide presentations to various audiences
• Team player and strong interpersonal skills
• Interested in learning
• Copes well with pressure, changes, and short deadlines

Duty Station: Addis Ababa, And Gode, Somali Region (2)

Position 7: Access Associate

DUTIES AND RESPONSIBILITIES

Under the supervision of the Head of the Access Unit, the Access Associate will be responsible for the following duties:

• Prepare or contribute to the preparation of written reports, documents, communications, briefings, presentations, and correspondence in the Access unit.
• Support information collection, analysis, and management of humanitarian access incidents reported by aid partners in Ethiopia.
• Support timely sharing of information between the OCHA Addis office and OCHA offices in the field in regard to Access issues;
• Provide analysis of field reports and other federal-level reports, draft summaries, and follow-up issues with the field offices and Addis head office and ensure that appropriate and timely feedback is provided.
• Support organization, of AccessWG meetings, dissemination of access-related information with aid partners and donor community in Ethiopia.
• Organize and participate in working groups, meetings, conferences, and consultations with other agencies and partners on humanitarian and emergency relief-related matters
• Undertake field missions in support of the head of Access to undertake in-depth reviews of specific situations and provide the required support to field hubs.
• Perform other duties as required

JOB REQUIREMENT

Education: Secondary Education is required. Bachelor’s Degree is desirable.

Experience: Minimum of six years with a secondary education and three years with a bachelor’s degree experience in humanitarian affairs, in particular in information management or related area is required.

UN/NGO experience is desirable.

Language Requirements:Fluency in English and the language of the duty station is required.

UN Competencies

PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes, and procedures. Shows pride in work and 1n achievements; is motivated by Professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

PLANNING AND ORGANIZING: Develops Clear goals that are. consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others, and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas. and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions. Share credit for team accomplishments and accepts joint responsibility for team shortcomings.

Duty Station: Addis Ababa

Application Deadline: – April 12, 2023

How to Apply

Deadline for Application: 12 April 2023

Interested applicants must submit their CVs, letter of motivation, and supporting documents via the email address:  ocha-eth-hr@un.org

Only shortlisted candidates will be contacted

Please specify the duty station you are applying for

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