NGO Vacancy Announcement – Samaritan’s Purse
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Samaritan’s Purse would like to invites competent and interested candidates for the following positions.
Position 1: WFP GFD Finance Assistant
JOB SUMMARY
The Finance Assistant will support the Finance Coordinator in the day-to-day operation of the finance unit. The Finance Assistant is responsible for cash handling and record keeping of the day to day financial transactions of the office in accordance with SP policy and procedures.
KEY RESPONSIBILITIES
- To assist the Finance Coordinator in ensuring that timely and accurate payments are made.
- Ensure accuracy and completeness of payment documents in compliance with Samaritan’s Purse (SP) and donor policies and procedures.
- Facilitate and support staff members with their Cash Advance (CA) requests and timely clearance or settlement of CAs with proper and complete documentation.
- Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to casuals and volunteers.
- Recording all vouchers into transaction spreadsheet on daily basis for review by the Finance Coordinator. Ensure that all information in the spreadsheet is correct and complete.
- Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Cooperate with cash count as per the SP policy and schedule. Document the cash count sheets for records.
- Prepare all payments and make sure that they are properly coded and supported with relevant and necessary documents.
- Assist Finance coordinator with monthly bank account reconciliation.
- Ensure all the financial documents are properly filed and numbered.
- ‘Paid’ stamping of all the invoices and related documents before filing.
- Ensure timely preparation of tax & deposit into bank.
- Visit Bank for necessary collection & submission of financial documents.
- Assist with timely scanning and uploading on online platform of all completed finance documents.
- Perform any other task as assigned by the line manager/immediate supervisor
Job Requirements
EDUCATION / EXPERIENCE NEEDED
BA Accounting, Finance or related field of study
Two years related experience and/or training or equivalent combination of education and experience.
Experience working in an NGO setup will be an added advantage
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Somali
Position 2: WFP GFD Finance Coordinator
JOB SUMMARY
The Finance Coordinator will be responsible for the financial health of our organization by managing our financial procedures. The duties will include planning budgets, participating in audits, monitoring transactions, and preparing invoices.
KEY RESPONSIBILITIES
- Support the Finance Manager in setting up and implementing Samaritan’s Purse accounting systems and procedures over cash
- Provide required weekly reports by specified deadlines to the Finance Manager as assigned.
- Ensure financial/accounting activity is carried out accurately and in accordance with Samaritan’s Purse field accounting policies
- Review and ensure accuracy of financial transactions for Samaritan’s Purse (SP) field operations based in the region as appropriate (includes vouchers, FERs, Cash Advances, transfers, etc.)
- Administer all cash advances to employees and partners, reconciling all receipts and cash
- Responsible for deducting Withholding taxes and staff per-diem taxes on payment declarations to ERCA thereof
- Ensure administrative and financial activity is carried out in accordance with SP field policies
- Provide support to other office staff with regards to administrative needs
- Support preparation of monthly, quarterly and yearly financial reports.
- Closely work with logistics staff to ensure logistics systems adhere to finance’s minimum standards.
- Maintain detailed records for all financial transactions in an organized and professional manner
- Perform daily functions including recording all cash, maintain cash ledgers, monitor cash advances and field expense reports, and reconcile cash on hand
- Ensure all cash is reconciled on a daily basis, reporting any over/under to Finance Manager and investigate any over/under situations
- Prepare and review payroll with all the applicable taxes and deductions.
- Facilitate filling of tax returns with ECRA
- Participate in both internal and external audits
- Maintain close working relationships with Finance team
- Support banking and maintain a healthy relationship with the banks and tax office.
- Provide support to Area Coordinator and/or Program Managers with regard to financial policies/practices and related areas as required
- Identify areas for financial and administrative improvement and work to implement feasible improvements
- Follow all procedures provided by the Finance Manager and Country Director
- Maintain accuracy in financial records
- Any other duties as may be required from time to time.
Job Requirements
EDUCATION / EXPERIENCE NEEDED
BA in Accounting, Finance or related field of study and four to five years NGO experience
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Addis Ababa
Position 3: WFP GFD Accountability Officer
JOB SUMMARY
The Accountability Officer is responsible for ensuring effective beneficiary education on ration entitlements through conducting pre-distribution assessments, process monitoring, reflection sessions, and other opportunities for communicating with beneficiaries. The position involves ensuring the display of banners with entitlement information in local languages and audio announcements, as well as adherence to SP Human Resource policies and procedures by all project staff, volunteers, and contractors.
KEY RESPONSIBILITIES
- Work with Community Engagement Officers to ensure effective beneficiary education on ration entitlements by displaying banners with entitlement information in local languages and making periodic audio announcements
- Conduct pre-distribution assessments, process monitoring, and reflection sessions to identify opportunities for transitioning the target communities from unconditional GFD to other resilience building programming
- Ensure compliance with SP Human Resource policies and procedures by all project staff, volunteers, and contractors by conducting training on and emphasizing adherence to the Code of Conduct, Child and Adult Safeguarding Policy, Anti-Fraud, Theft and Corruption Policy, and Anti-Terrorism Policies
- Hold staff, casual laborers, community volunteers, and contractors accountable for ensuring they conduct themselves with respect and dignity according to SP Safeguarding and Code of Conduct Policy by having them read and sign the Safeguarding Policy and Code of Conduct
- Enforce the zero-tolerance policy for sexual exploitation and abuse (SEA) and mismanagement of resources under the organization’s care
- Conduct any other related duties as assigned by the supervisor
Job Requirements
EDUCATION / EXPERIENCE NEEDED
Bachelor’s degree in a relevant field such as social sciences, development studies, or humanitarian aid
At least three years of experience in community engagement or program accountability, preferably in the humanitarian sector
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Somali
Position 4: WFP GFD Coordinator
KEY RESPONSIBILITIES
- Coordinate / oversee the reception of food commodities in at least three warehouses in their woreda of responsibility
- Coordinate with distribution supervisors ahead of distributions to ensure staff are ready for receiving food or distributing food
- Assist Program Manager in overseeing monthly schedule including distribution, beneficiary and warehouse reporting and administrative / HR related deadlines
- Oversee and ensure the commodity tracking mechanisms are in place and correctly being implemented by the staff in their woreda of responsibility
- Timely coordination with SP’s Operation focal points to ensure vehicle requests are submitted at least two days ahead of planned distributions
- Timely coordination with SP Government Liaison to ensure government stakeholders are informed of intervention areas and intervention timelines
- Coordinate with Distribution Officers to ensure registration lists have been gathered from communities ahead of planned distributions
- Coordinate with WFP Logistics department to arrange for the reception of food commodity trucks at the appropriate warehouse / food distribution point
- Ensure Distribution Officer is tracking volunteer and salaried staff working hours/days on a daily basis
- Submit daily and monthly quantitative reports to Program Manager
- Act as official SP representative to stakeholders for all matters concerning Food Assistance in districts of operation, including WFP, Food Security Cluster and government stakeholders as needed
- Ensure sufficient distribution materials are available and/or procured in a timely fashion
- Ensure all project activities are conducted in accordance with the Field Level Agreement (FLA) and proposal between Samaritan’s Purse and WFP
- With a generous and serving spirit perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse International Relief.
- Any other duties assigned
Job Requirements
EDUCATION / EXPERIENCE NEEDED
B.A from four-year college or university in Business Administration, Social Services or Economics,
3 to 5 years related experience in Project Management, Project Coordination, Food Assistance Programming; or equivalent combination of education and experience.
Experience in Humanitarian Aid preferred
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Somali
Position 5: WFP GFD Food Monitor
JOB SUMMARY
Provide overall management at assigned Food Distribution Points (FDP) or Project sites, coordinating all activities with WFP staff, Local Leaders and Food Management Committee Members. The Food Monitor (FM) is responsible for overseeing and verifying the various processes involved in the movement of food commodities, such as delivery, storage, transportation and distribution, at the site and storage locations. The FM ensures that all activities are carried out in accordance with the established WFP and SP procedures and standards.
KEY RESPONSIBILITIES
- ·Oversee the entire process of food commodity movements at the site, from delivery to distribution.
- Support and guide the field commodity teams in the proper management of food aid resources in line with the SP/donor commodity management guide.
- Monitor food and related resources in all SP managed warehouses and ensure the commodities are stored in line with Donor/SP standard.
- Follow up that necessary food packages are in place before beneficiaries called for distribution.
- Monitor and review the records of food deliveries, storage, transport and distribution, and verify that there are no discrepancies or losses.
- Supervise the food distribution at the site and ensure that the beneficiaries receive their proper entitlements according to the approved procedures.
- Liaise with relevant government offices to ensure smooth and efficient food programming. Coordinate with the Woreda team leader, community facilitators and other stakeholders to provide feedback on the distribution process and address any issues or challenges.
- Complete warehouse management and commodity distribution inspection checklist for each warehouse visit and distribution attendance.
- Conduct pre and post food distribution monitoring, summarize, analyze and report the findings to the program department. As part of the PDM, conduct interviews with a sample of beneficiaries to assess their satisfaction with the ration scale and the quality of food distributed. Check that beneficiaries are getting the entitlement based on the approved ration size and anticipated distribution period.
- Provide overall management at assigned Food Distribution Points (FDP) or Project sites, coordinating all activities with WFP staff, Local Leaders and Food Management Committee Members.
- Troubleshoot all distribution/project activity issues at field level, with guidance from Supervisors.
- Complete daily distribution reports, submitting to Distribution Officer on a daily basis and produce monthly reports and submit them to the office with copies to field staff.
- Provide on the job food assistance training to Distribution Assistants/casual laborers, PMC Members and other stakeholders as directed.
- Mobilize the communities, distribution team members for Food/Non-Food Distribution as and when the need arises or as directed by the Program Manager, Program coordinators Officer and/or Project Supervisor.
- Maintain a strong Christian witness to your colleagues and the communities you serve.
- Any other duties as assigned by the Supervisors.
Job Requirements
EDUCATION / EXPERIENCE NEEDED
Diploma in Accounting or related field
At least 2 year of experience in the same position, preferably with a relief-based NGO.
LANGUAGE
Amharic and English (spoken and written required)
Somali language strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Somali
Position 6: WFP GFD Human Resource Officer
JOB SUMMARY
The Human Resources Officer will be providing support in the various human resources functions for the Samaritan’s Purse WFP GFD project in Somali, which include recruiting, staffing, training and development, performance monitoring. In addition, the HR Officer who will be involved in sourcing, supporting the development and implementation of HR initiatives and systems of the overall HR strategy and assist in creating and implementing HR policies and procedures.
KEY RESPONSIBILITIES
- Schedule job interviews with candidates in accordance with SP procedure.
- Guide and lead recruitment processes, ensure that candidate selection processes are in accordance with the SP policies
- Maintain accurate, updated and confidential personnel and recruitment files and trackers.
- Review and monitor the status of all national staff employment contracts in the Center and ensure that.
- Prepare all new and revised staff data sheets and personal declarations
- Maintain an accurate, updated and well organized, confidential HR filing system.
- Lead new staff induction processes ensuring that all new staffs are introduced to SPE policies and procedures and that they are re-oriented on a periodic basis.
- Maintain tracking sheets for all employment, service and consultancy contracts and advise the HR Coordinator of contracts expiring within two months.
- Support the tracking of employee time-sheets and review leave/vacation balances.
- Answer any employee queries about people or HR-related issues, and help resolve them internally, if possible.
- Work closely with the HR Coordinator to implement annual and probationary performance review processes.
- Ensure that all staff departing from SPE completes a full and documented handover and that exit interviews are conducted.
- Any other tasks assigned
Job Requirements
EDUCATION / EXPERIENCE NEEDED
BA in Business Administration, Public Administration, Social Studies or relevant field; further training will be a plus
At least 2 years’ experience in HR with other NGO or Private Organization
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Addis Ababa
Position 7: WFP GFD IT Coordinator
JOB SUMMARY
Samaritan’s Purse’s (SP) food assistance programs, funded by the World Food Program (WFP), distributes monthly rations to all households and individuals in three woredas in Somali. In direct support of the GFD Program Manager the IT coordinator is responsible for creating a beneficiary registration database and overseeing the data entry of Data Registration Assistants of household information on to the database and generating overall reports on the General Food Distribution Samaritan’s Purse conducts in Somali region.
KEY RESPONSIBILITIES
- Develop a beneficiary registration database of all households’ information collected at the distribution site according to Samaritan’s Purse and WFP’s key indicators
- Analyze the database for households’ registered twice and inform the GFD Coordinator of the woreda for their attention
- Ensure that the Data Registration Assistants are entering the household information according to the agreed format
- Anticipate problems and troubleshoot solutions to ensure the analysis is comprehensive
- Submit analysis reports to GFD Program Manager according to the agreed schedule in collaboration with the Program Manager
- Liaise with WFP Data Program Officers to ensure the database is meeting WFP’s data registration needs
- Assist on administrative works and attend meetings representing Samaritan’s Purse.
- Performing all other tasks and responsibilities as requested by the GFD Program Manager with a generous and serving spirit
- provide IT assistant technical support and reporting
- Respond to help desk service requests and maintain accurate task log
- Maintain, support and repair technical equipment, including desktops, laptops, printers
- Install and deploy new equipment, and perform hardware/software upgrades and installations
- Insure all end user devices have the latest Antivirus and Widows updates installed
- Maintain computer images on secondary storages and regularly re-image and reconfigure user laptops, desktops, and other end user devices
- Maintain accurate and timely IT inventory database
- Managing positive relationships with our technical support providers and vendors
- Develop and maintain forms and databases that is useful for operations to ease of business
Job Requirements
EDUCATION / EXPERIENCE NEEDED
Degree from university, software engineering, computer science, Information Technology, computer related equivalent subjects
Minimum two years’ work experience with NGO’s or UN agencies.
Basic Information Management skills
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Somali
Position 8: WFP GFD Procurement Coordinator
JOB SUMMARY
The Procurement Coordinator is responsible to work closely with Country Procurement department, as well as field-based staff and finance for the procurement of all materials and services required for SP Ethiopia (SPE) programs and reports to the Program Manager. Provide hands on support for the proper implementation of the Logistics policies and procedures per SP manual across the program area to ensure effective performance of the program.
KEY RESPONSIBILITIES
- Ensure that SP minimum standards of logistics procedures are introduced and adhered
- Develop the procedures and policies for the management of the supply chain, vehicle fleets, communication systems and emergency preparedness.
- Deliver the program supply chain by setting up of effective order management systems
- Oversee SP warehouse and commodity management in the field office.
- Ensure local and national level procurement practices are compliant with SP and donor regulations.
- Manage the operations budget; ensure the field office is well maintained, equipped and maintained with adequate supplies and support.
- Ensure national transportation of freight by land is in line with program budgets
- Ensure management of vehicle fleets and ensure appropriate allocation and safe use of vehicles, motor bikes and boats throughout the program and ensure servicing and maintenance schedules are adhered to.
- Ensure stock management and administration systems are implemented.
- Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.
- Manage the program communication systems ensuring that all program locations have appropriate and reliable means of communication.
- Maintain a asset register; ensuring that all program assets are logged
- Ensure smooth execution of distribution process.
- Report progress on weekly basis to Head of office and Operations Manager.
- Ensure weekly, monthly, quarterly and annual reports are prepared and shared with Operations Manager on.
- Any other duties as assigned
Job Requirements
EDUCATION / EXPERIENCE NEEDED
Bachelor’s degree Logistics and procurement or related field of study
A Minimum 5 years of logistics, procurement, supply chain experience
LANGUAGE
Amharic and English (spoken and written required)
Somali languages strongly desired
SKILLS REQUIRED
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workplace: Somali
Deadline: August 18, 2023
How to Apply
All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than August 18, 2023 to hrspe@samaritan.org
Note: Use “Position/Job title” as the subject line of your email!
Only candidates that are short-listed will be contacted.
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- Read the vacancy announcement carefully.
- Check the vacancy details with eligibility.
- Prepare your CV or Application Details.
- Finally, apply as instructed by the authority.
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