NGO Vacancy Announcement – Weema International Inc
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Weema International Inc would like to invites competent and interested candidates for the following positions.
Position 1: Monitoring Evaluation Research and Learning
SPECIFIC DUTIES AND RESPONSIBILITIES:
1: System and Structure Design and Adaptation
- Develop and/or strengthen new/existing monitoring and evaluation guide, systems and procedures of the organization;
- Develop impact indicators and a monitoring strategy for project/s success;
- Develop and share appropriate MERL tools to all program and support services staff;
- Design and apply appropriate Standard Operating Procedures (SOPs) for Programs design and implementation across the organization.
2: Monitoring, Evaluation and Impact Assessment
- Develop monitoring and evaluation plans for all programs/projects, consult with project owners, to monitor indicators of quality and impact
- Plan and conduct regular and demand-based joint monitoring and evaluation of programs/projects in collaboration with programs team;
- Assist the project/s personnel with M&E tools and support them to ensure effective implementation of M&E;
- Monitor and evaluate overall progress on achievement of project/s results;
- Monitor the effects and sustainability of the project’s results;
- Provide recommendation for further improvement of logical framework;
- Suggest strategies for improving efficiency and effectiveness of the project/s;
- Provide inputs, accurate data or statistics for all relevant reports to the Country Director and WEEMA HQ based in USA, as appropriate and in consultation with the Country Director;
- Oversee qualitative and quantitative data gathering and management, and analyze the data using relevant statistical packages and data visualizations tools to produce reports;
- Based on identified capacity needs, design and deliver in-house capacity building related to M&E;
- In collaboration with Head of Programs, ensure the implementation of Accountability framework by program team;
- Supports the program team to prepare program/project LoG frame and indicators ;
- Develop sound concept notes, strong project proposals, theory of change, ToR and MoU to different funding agencies and firms;
3: Research, Learning and Reporting
- Participates in relevant meetings, and seminars representing WEEMA in consultation with the CD;
- Lead integration of research, M&E findings, and other evidence into internal program learning.
- Collect and analyze monthly project performance report from program managers and provide appropriate constructive feedback;
- Facilitate learning opportunity for the staff to be able to implement the programs well
- Ensures that all projects have been signed by relevant stakeholders including government counterparts and communicated to all stakeholders, as appropriate;
- Create and maintain electronic and physical program/project files in collaboration with program team and share programmatic documents to internal and external users as appropriate;
- Make sure that quarterly and annual reports submitted to government stakeholders in a timely manner
- Maintain M&E data for usage by staff in external outputs such as publications, awareness raising events, and advocacy opportunities
- Contributes to seeking funding opportunities and developing grant proposals;
- Technically guide and support the field office MERL officer to conduct her/his job in accordance with MERL guideline and standards
4: Reporting and Documentation
- Produce progress reports monthly, quarterly, and annually on all project activities, and submit to the Country Director and to the project/s signatories;
- Participate in mid-term and annual project/s reviews, in planning workshops and assist the Project Coordinator/team in preparing relevant reports;
- Produce and document knowledge, experiences, best practices, and share across the organization in collaboration with Program Managers;
- Produce and document project/s learnings, case stories, reports, etc. in collaboration with Program Managers;
- Facilitates baseline, midline and end line studies/evaluations and share reports to all relevant internal and external stakeholders in time;
5: Policy, compliance and others
- Adhere to the PSEAH Policy and Code of Conduct, and report all concerns of any suspected violation of these policies.
- Contribute to the realization of WEEMA’s Gender Strategy and inclusive culture, including doing one’s part to create a safe, equitable, and nondiscriminatory environment.
- Stick to WEEMA HR Manual, Child Protection Policy, Gender Strategy, Whistleblowing Policy, Safety and Security Policy and PSEAH Policy.
- Ensure all new employees receive the Gender Strategy, PSEAH Policy, and Code of Conduct brief orientation as part of their induction.
- Ensure Gender equality, disability inclusion and PSEAH measures are implemented within her/his area of responsibility.
- Follow up, and address, Gender, disability and SEAH issues appropriately and create a conducive working environment for the sensitive groups.
- Perform other duties as required by the CD.
DEPARTMENT: Programs
REPORTS TO: Country Director
Position: Senior Level
Duty Station (Place of Work): Addis Ababa with frequent travel to the field.
Mode of Employment: One-year contract with the possibility of extension
MINIMUM QUALIFICATIONS
EDUCATION/TRAINING
MSc, MA/BA, BSc in Monitoring and Evaluation, Project Management, Statistics, Development Studies or related.
WORK EXPERIENCE:
8/10 years of relevant experience.
TECHNICAL AND OTHER SKILLS
- Proficiency in verbal and written English, proposal development, strategic and operational planning, monitoring and evaluation, report writing;
- Excellent computer application skills; familiarity with statistical software is required.
- Good interpersonal communication skill and ability to effectively liaise with government, community leaders and other stakeholders;
- Respect, accountability, courage, excellence, analytical ability, interpersonal skills, developing teams, decision making, information monitoring, facilitating change, proactive problem solving, planning & organizing.
- Integrated knowledge and understanding of program design and management;
- Excellent planning, organizational, analytical and decision-making skills;
- Proficiency in English languages is required; Proficiency in other local languages desirable
- Proven team building and management skills
Workplace: Addis Ababa with frequent travel to the field
Position 2: Cashier/Storekeeper
SPECIFIC DUTIES AND RESPONSIBILITIES:
1: Financial Management and Accounting
- Prepares financial documents (payments and receipts) after review and approval is completed;
- Creates and maintains financial files;
- Writes checks and process approval; Issue checks to payees and collect appropriate receipts;
- Creates and maintains check register;
- Support for Encode financial data into the prevailing accounting system in due time;
- Holds custody of official documents and vouchers of the organization;
- Make all payments with a proper payment request form and through/with original invoices and/or approved;
- Make sure all invoices and other payment initiating supporting documents are original, free of cancellation, and readable;
- Facilitate Cash transfer to project office based on approved work advance request;
- Assist the Associate Finance officer in replenishing all finance-related documents on time so that WEEMA’s records show up-to-date balance and the cash-count always match the register balance;
- Ensure that all externally generated invoices have legal receipts unless specifically justified and approved by Country Director, before payment is incurred;
- Check all financial documents are reviewed and approved before payment is effected;
- Keep records of all amount paid & received by stamping PAID & RECEIVED to avoid double payment;
- Make sure payment is effected ONLY through payment voucher;
- Make sure all training payments are ready at least 2-hour ahead as per the attendance sheet presented;
- Make sure all payments are made in accordance with WEEMA’S Finance Manual
- Ensure Receipt Voucher is issued for all cash collections.
- Ensure collected cash is deposited to WEEMAs’ bank accounts on the same day or reasonably the next day
- Responsible for preparing income tax, pension contribution, withholding tax and other obligations monthly;
2: Store and Property Management
- Ensures the tidiness and order of the store at all times;
- Receive and distribute materials to/from the store upon proper authorization and documentation;
- Updates all store records at all times;
- Prepare and share monthly/quarterly store status reports;
- Facilitates annual and periodic inventory of fixed assets and consumables;
- Prepare Goods Receiving Vouchers based on the legality of receipts/invoice;
- Prepare Goods Issue Voucher based on approved ware house request;
- Prepare separate fixed asset record for all employees;
3: Policy, compliance and others
- Adhere to the PSEAH Policy and Code of Conduct, and report all concerns of any suspected violation of these policies.
- Contribute to the realization of WEEMA’s Gender Strategy and inclusive culture, including doing one’s part to create a safe, equitable, and nondiscriminatory environment.
- Stick to WEEMA HR Manual, Child Protection Policy, Gender Strategy, Whistleblowing Policy, Safety and Security Policy and PSEAH Policy.
- Perform other duties as required by the FM.
DEPARTMENT: Finance and Operations
REPORTS TO: Finance Manager
Mode of Employment: One-year contract with the possibility of extension
MINIMUM QUALIFICATIONS:
EDUCATION/TRAINING
BA in Accounting, Finance, Commerce, Management, Business Administration, Purchase and procurement/Supply chain management, marketing or related discipline.
WORK EXPERIENCE:
4 years of relevant work experience in INGO/NGO.
TECHNICAL AND OTHER SKILLS
- Excellent computer application skills; familiarity with accounting software is required.
- Good interpersonal communication skill and ability to effectively liaise with government, vendors and service providers;
- Excellent knowledge of donor’s rules and regulations, local government tax regulations;
- Excellent planning, organizational, analytical and decision-making skills;
- Proficiency in English and Amharic languages is required; Proficiency in other local languages desirable
- Proven team building and management skills
Workplace: Addis Ababa with frequent travel to the field
Deadline: September 10, 2023
How to Apply
Interested and qualified applicants shall submit their application letter along with non-returnable CV and work experience via Email to abayneh@weema.org with the subject MERL Manager. CV’s of no more than 3 pages are appreciated. Applications must be received at this email address by Starting from September 1/2023 to September 10/2023 to be considered. Only applicants meeting the minimum qualification will be shortlisted and contacted. For any additional information, please contact us at 0116683160
Note: WEEMA International is an equal opportunity employer and is nondiscriminatory regarding race, creed, ethnicity, disability, religion, gender, age, marital status, etc. Women and people with disabilities are strongly encouraged to apply.
Only short listed candidates will be communicated.
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- Check the vacancy details with eligibility.
- Prepare your CV or Application Details.
- Finally, apply as instructed by the authority.
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