International Rescue Committee – IRC – Vacancy Announcement | NGO Jobs 2023

NGO Vacancy Announcement – International Rescue Committee – IRC

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International Rescue Committee – IRC would like to invites competent and interested candidates for the following positions.

Position 1: – Procurement Officer

Major Responsibilities:

1.   Procurement Planning

• The Procurement Officer is responsible for working closely with Procurement Manager, internal and external stakeholders to ensure effective procurement planning and preparation to support program implementation. Supply chain planning includes;-
• Preparing and implementing procurement plans
• Implementing all IRC procurement SOPs
• Collecting, organizing and analyzing data
• Monitor supply market and conduct market surveys & analysis.

1.   Procurement

Responsible for implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes:-

• Support in development of procurement specifications
• Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

2.   Contract Management

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

3.   Supplier Management

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:-

• Maintain suppliers file and documentation.
• Documents supplier performance
• Maintain supplier performance score cards.

4.   Compliance and Ethics

Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:-

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

5.   Reporting

The Procurement Officer is responsible for preparing and submitting accurate: –

• Monthly PRTS report to Supply chain manager by 1st of every month.                                                    
• Support with developing and updating the procurement plans (assigned) as required.
• Submit monthly list of commitments to Supply chain Manager.
• Submit periodic BVA procurement tracking report for specific Categories/Grants you’re assigned to.

Job Requirements

Job Requirements: Applies an intermediate level of knowledge of procedures and systems to perform the requirements of the job; skills and knowledge typically acquired through a combination of job-related education in purchasing, marketing, Business Administration and related fields of study.

Educational Requirements:

• 2 years of relevant experience with the first degree or diploma with 5 years of experience

• 1 years of relevant experience plus post graduate degree.                

• NGO experience is a plus.

• Technical and report writing skills

      Computer literate

• Knowledge of generic procurement procedures and practices (IRC or NGO experience).
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
• Knowledge and experience in procurement plans , strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure.
• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time
• Strong analytic problem-solving skills
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Highly proficient in Microsoft Office suite
• Demonstrated ability to work effectively with stakeholders at all levels
• Ability to manage and work through change in a proactive and positive manner.

Workplace: Assosa, Benishangul Gumuz

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:

External

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/41891?c=rescue

Internal

https://rescue.csod.com/ux/ats/careersite/2/home/requisition/41891?c=rescue

Position 2: – Supply Chain officer – Warehouse

Key responsibilities:

A.  Materials receiving and Dispatch You will:

• Manage materials receiving process by ensuring that received documents are cross checked and Goods inspected.
• Make sure that the documents and materials received from suppliers and other sources are accurate and complete.
• Liaise with the Warehouse Manager and Supply Chain coordinator to advise Programs of potential inventory shortages and to provide update on stock levels.
• Ensure that the cold chain system is organized, and that “keep-cool” items are handled appropriately.
• Ensure timely dispatch of materials from the stores and accurate update of appropriate dispatch documents.
• Implement GSC SOPs on assets and inventory management.
• Handle all Contribution In Kind (CIK) and Closed Grant Inventory
• Organize the replenishment of stock items as need arises based on an approved purchase requisition.

B. Warehouse Documentation You will ensure:

• Stock cards, bin cards and inventory systems are regularly updated.
• Standard warehouse documentation processes such as Delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards are accurately Implemented in accordance with IRC SOPs
• Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities maintained
• That Warehouse Authorization Schedule is up to date and implemented.

C. Warehouse Controls You will make sure:

• 20% inventory cycle count for all stock is conducted monthly or as per IRC Inventory management SOPs.
• Internal inventory checks are conducted, and appropriate records accurately kept.
• The correct stock procedures, (FIFO, FEFO, and LIFO) for goods in the warehouse are used.
• That the storage facilities are well arranged with appropriate layout, and signs display in strategic locations.
• The assignment of tasks and supervision of the working of warehouse personnel, including casual laborer is done.
• That Year-end inventory counts exercise is conducted and provide accurate reports.

D. Warehouse Safety and Security You will:

• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons.
• Implement and ensure clear safety procedures.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Ensure warehouse is regularly fumigated against pest, rats, rodents etc.,
• Ensure fire extinguishers are well maintained and periodically serviced.

E. Asset and Property

• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with supervisor to dispose assets including Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis.
• Expedite and facilitate utilities, communication, and security payments.

F.    Reporting

• Prepare and submit accurate inventory, property and Asset reports to supervisor on time as per donor regulations for Asset.
• Support with developing and updating of warehouse material distribution plans as required.

G.   Legal and Compliance

• Identify, document and timely report any IRC Inventory management deviations following the mechanism in place for appropriate follow up.
• Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies.
• Implement and sustain segregation duties in Inventory and asset management and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by country offices; ➢ Develop and support implementation of improvement plans.
• Promptly Inform the Supply Chain coordinator/Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations.
• Provide constructive support to other functions to ensure effective, compliance to policies & procedures.
• Implement discrete, time-bound Inventory and asset management initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan);

H.   Staff Management and Development:

• Support recruitment of junior Warehouse staff
• Provide face to face and remote orientation to newly hired supply chain staff.
• Deliver Training and Professional development programmed.
• Coordinate training and maintain training records.

Job Requirements

Applies an intermediate level of knowledge of procedures and systems to perform the requirements of the job; skills and knowledge typically acquired through a combination of job-related training, some on-the-job experience and formal education.

• Education: College degree or equivalent in Supply Chain Management, Logistics, Business Administration, or related field
• First degree 2 years of relevant experience or
• diploma with 5 years of experience or
• 1 years of relevant experience plus post graduate degree.                                                                             
• NGO experience is a plus.

Skills Required

• Fluent English and Amharic written and spoken.
• basic supervisory/managerial skills. Technical and report writing skills.
• Competent with using computers, especially Microsoft Office Word and Excel spreadsheets and Outlook.
• General knowledge of Warehouse procedures and tools
• Good mathematical skills
• Strong sense of personal integrity
• Attention to detail and ability to multi-task.
• Team spirit and problem-solving abilities
• Excellent interpersonal and communication skills
• Remains productive when under pressure
• Demonstrates a systematic and efficient approach to work
• Relates and works well with people of different cultures, gender and backgrounds.

Workplace: Assosa, Benishangul Gumuz

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:

External

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/41889?c=rescue

Internal

https://rescue.csod.com/ux/ats/careersite/2/home/requisition/41889?c=rescue

Position 3: – Safe Programing Manager

Responsibilities:

• Safe Programming 
• Contribute to the development of the Strategic Annual Plan (SAP) process, ensuring that gender equality and diversity ambitions, are clearly articulated and measurable.
• Develop/revise the Safe Programming strategy and its implementation to ensure Gender, Equity, Diversity and Inclusion (GEDI).
• Ensure IRC Ethiopia delivers programs that are safe, effective, and responsive and informed by gender, age, disability, and diversity.
• Support sectors/departments in Protection Mainstreaming and Gender Analyses during project assessments and design. Ensure design is cognizant of, and mitigates against, any unintended negative consequences that could increase the client’s vulnerability to risks, physical or psychosocial and any barriers faced by individuals and groups due to physical, institutional social or economic factors.
• Based on agreed department work plans, develop annual budgets and ensure approved costs are budgeted for into relevant projects.
• Document and share Safe Programming assessment/progress reports and best practices in order to develop internal knowledge database and disseminate lessons learned.
• Ensure robust supervision, monitoring and evaluation of Safe Programming activities and the impact of Safe Programming interventions in IRC and Implementing partners.
• Advocate for safe programing, gender and protection mainstreaming and coordinate with other stakeholders while sharing concerns, within and outside the organization.
• Find opportunities for gender transformative programming in new and existing programs, and help to develop tools and materials to implement and test these ideas
• Lead programmatic Audits – including gender audits – to check for compliance with gender equality, diversity and protection issues
• Build capacity of staff, partners and as requested the broader humanitarian community on topics related to: Safe Programming (or Protection Mainstreaming), IASC Guidelines on Gender (or Gender Mainstreaming), Safeguarding, Sexual Exploitation and Abuse (SEA) & Anti-harassment.
• Represent IRC in gender and protection cluster coordination and other related meetings.
• Safeguarding
• Ensure the Safe Programming team has an active role in the development and implementation of country specific safeguarding guidelines/procedures and its periodic review/revision.
• Work with the HR team to ensure that all aspects of HR policy and procedure are supportive of good safeguarding practices including integration of safeguarding standards throughout recruitment processes.
• Develop and disseminate culturally friendly IEC/BCC material for promotion of safeguarding key messages for clients, and train IRC staff on safeguarding.
• Work closely with Client Responsiveness (CR) team in the country office and field office, support development of tools for tracking of safeguarding issues and develop case referral pathway for feedbacks coming through CR mechanisms.
• Staff Management and Development
• Coach, train, and mentor staff with the aim of strengthening technical capacity, sharing knowledge within the team and providing professional development guidance.
• Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.
• Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
• Internal initiatives
• Actively support the Gender Equality Champions (GEC), including selection/reselection of GECs, providing relevant training and supports, development of annual GEC activity plan, securing SMT endorsement of the GEC activity plan and associated budget.
• Provide active support to Women at Work (W@W) groups, facilitating meeting of the national level W@W group and meetings/communication with the SMT.
• Attending and actively contribute to regional W@W and GEC meetings and events convened by the East Africa Gender Equality Advisor.

Job Requirements

• MSc/MA or BSC/BA/LLB in Law, Human Rights, International Relations, Social Work, Social Sciences, related field
• Four years of work experience in Protection and Rule of Law with specific experience implementing safe programming across various service delivery sectors (e.g. WASH, Health, Economic well-being etc.) is desirable
• Familiarity with global Safe Programming guidelines and tools and protection risk analysis
• Management experience in a similar role with project management and staff supervision responsibilities
• Previous experience in developing and conducting training on related topics
• Experience in participatory techniques and community mobilization
• Previous experience with participatory data collection methods and project monitoring.
• Excellent ability to analyze, interpret and operationalize qualitative data in a fast-paced environment.
• Positive and professional attitude, with an open and consultative approach, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail. Ability to engage and communicate with diverse members of the community.
• Good interpersonal skills and ability to build and sustain healthy relationships with multiple stakeholders within IRC, in partner organizations and in target communities.

Language Skills:

Fluency in English (written and spoken) in addition to local Language (Amharic).

Workplace: Addis Ababa

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:

External

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/41893?c=rescue

Internal

https://rescue.csod.com/ux/ats/careersite/2/home/requisition/41893?c=rescue

Deadline: May 22, 2023

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site, which mentioned under each position.

Your application letter/cover letter must include the following information:

Name of the position you have applied for

Date of application

Summary of your qualifications and experience

Motivation/objective of why you have applied for the job

Please include at least 3 references from current and former supervisors.

                       Female candidates are highly encouraged to apply.

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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