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NGO Vacancy Announcement – JSI

Vacancy Announcement – JSI

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JSI would like to invites competent and interested candidates for the following positions.

Position 1: Finance Officer Addis Ababa Area Implementation Office

Position Summary፡

Under the guidance and close supervision of the Finance & Operations Coordinator, the Finance Officer is responsible for the day-to-day financial operations associated with the implementation of the project in the area. S/he is responsible in ensuring all the necessary documentations as required by the donor and organizations maintained for every payment made. S/he also assist the Finance & Operations coordinator to maintain regular and smooth communication with in the Area and with central office.

Duties and Responsibilities

  • Maintain proper documentation of financial transactions and submit to the Regional Operations Coordinator for review.
  • Coordinate per diem and other workshop/training related payments and effect per diem payment to training participants and maintain proper documentation of such payments
  • Process travel advance and travel expense reports for the regional office, checking for accuracy and compliance.
  • Liaise with the bank regarding all financial matters linked to project’s bank account and work with the Finance & Operations Coordinator(ROC) in wiring and receiving funds
  • Support the Finance & Operations Coordinator during annual planning and budget preparations
  • Provide input to Finance & Operations Coordinator while preparing cash flow and budget trucking sheet(BTS)
  • Initiate payment, prepare check/bank transfer and submit to authorized person for signature
  • Prepare financial reports to Tax authority and Regional Bureaus
  • Perform accounting functions related to cash collection & disbursement, voucher preparations & bank reconciliation.
  • S/He checks request for payment for completeness, correctness & ensure adherence to policies and procedure of the organization, local government and donor requirement
  • Prepare monthly staff receivable and payable schedules, bank reconciliation statement, payroll payment sheet for staff and ascertain all the regions payment vouchers are properly coded
  • Review financial documents and enter into quick book
  • Ensures no multiple advances are disbursed at a time and follows up the timely reconciliation of advances
  • Maintains the integrity and confidentiality of all records and information entrusted to her/ him at all times
  • Work with the Finance & Operations Coordinator to establish and maintain all project financial files
  • Support staff with regards to project finance management
  • Provide information to Finance & Operations Coordinator and/or appropriate technical staff concerning payments, advances, required documentation and other financial aspects of the Project.
  • Process registration of staff on pension fund scheme
  • Review and summarize medical expenses of staff and their dependents and submit to insurance.
  • Support the finance and operations coordinator in timely submission of transactions involving VAT
  • Support proper documentation of financial transactions and ensure all are stamped “PAID”
  • Support the finance and operations coordinator in facilitation of sub grant related activioties
  • Carries out all other duties and responsibilities as required by management.

Job Requirements

  • Recipient of a College degree in Accountancy or finance or business administration
  • At least 5(five) years of experience as an accountant, preferably with a USAID-funded project
  • Good computer skills (windows, Microsoft Office, accounting software, such as, quick book)
  • Must have strong writing and communication.
  • Ability to work independently, solve problems and follow-up
  • Must have demonstrable personal integrity and honesty and must have pleasant personality.
  • Must be willing to travel frequently to project activity regions and woredas as needed.
  • Speaking of more than one local language is a plus. Knowing the local language of area of assignment is mandatory.

Deadline: December 5, 2023

Position 2: Copy Editor

Role Summary

JSI is seeking a detail-oriented and experienced copy editor. The selected consultant will play a crucial role in ensuring the correctness, accuracy, and consistency of QHA’s written content. S/he will have a keen eye for grammar, punctuation, and spelling and will help us deliver high-quality materials.

Key Responsibilities

  • Review (proofread) and edit activity documents, reports, and other written materials to ensure accuracy, clarity, and adherence to grammatical and style guidelines.
  • Ensure correct tone, clarity, structure, and flow as well as consistency in language, terminology, and formatting across all activity documents.
  • Collaborate with activity team members to refine and enhance the quality of written content.
  • Translate complex technical information into clear and accessible language for a diverse audience.
  • Ensure that content adheres to QHA branding guidelines and maintains consistency.
  • Fact-check and verify information provided in written content.
  • Ensure that content is error-free and meets established deadlines.
  • Stay updated on industry trends and changes in language usage.
  • Identify and correct any inconsistencies or inaccuracies in the content.

Job Requirements

  • Bachelor’s degree in English, journalism, communications, or related field.
  • Proven experience as a copy editor or a similar role.
  • Exceptional knowledge of formal English and grammar, punctuation, and spelling.
  • Strong attention to detail and the ability to spot errors.
  • Excellent communication skills, both written and verbal.
  • Proficiency in using editing tools and software.
  • Ability to manage multiple projects and meet tight deadlines.
  • Familiarity with public health terminologies and concepts is a plus.
  • Previous experience working for USAID or a USAID-funded project is a plus.

Workplace: Addis Ababa

Deadline: December 7, 2023

Position 3: Finance & Operations Coordinator – Tigray

Position Summary:

Under the guidance and close supervision of the senior manager (AIT) of the Activity, the Finance & Operations Coordinator is responsible for implementation of financial, operational and administrative aspects of the Activity. S/he is the focal person for financial, operational and administrative activities and engages in planning, implementation and evaluation of the financial aspects of the program.

Duties and Responsibilities:

  • Ensure the Activity implementation is in accordance of USAID rules, regulations and procedures. Also ensure appropriate procurement choices are made pursuant to USAID’s Procurement and Operations rules and regulations.
  • Ensure programs are implemented according to plans and budgets, following the requirements of the donor (USAID), in line with JSI principles, and compliance to the government regulations.
  • Ensures that all payments are supported by adequate documents such as requisition, quotations, receipts, goods receiving notes, justification of memos and other important documents.
  • Reviews and ensures the accuracy of travel expense as well as authorization by the responsible person.
  • Process all payments including workshop and training expenses
  • Ensures that payments are approved and authorized by signatories
  • Prepare monthly cash flow projections and wire requests to the central office in Addis. Deal with all correspondence from the central office regarding wiring of cash, payments, and other financial matters.
  • Collects copies of bank statements from banks and reconcile them with all the organization’s bank book.
  • Maintains fixed assets register of the Area Implementation Office with necessary details and identification numbers
  • Maintains complete financial documents and submit same to the organization’s office in Addis every month for replenishment. Keeps custody of bank statements, purchase orders, contracts, payment vouchers, bankbooks and other supporting documents and other financial records entrusted to her/ him.
  • Conducts financial monitoring visit of sub-grantees and provide feedback on irregularities identified during the visit.
  • Reviews sub-grantees’ financial reports to ensure their accuracy and consistency and they are in line with the Activities’ reporting requirement.
  • Ensures that cost sharing reports are supported by valid and verifiable documents. Review their adequacy of evidences from the cluster offices records on a regular basis.
  • Prepare any financial reports as requested by the Senior Manager or Central Office’s Finance or other staff.
  • Maintains the integrity and confidentiality of all records and information entrusted to her/ him at all times
  • Motivate staff under his/her supervision and build team spirit for effective working relationships. And ensure that job objectives are set and performances are evaluated timely and with the required quality for supervisees.
  • Carries out all other duties and responsibilities as required by management.

Job Requirements:

  • A minimum of BA in Degree in Accounting or finance or business administration
  • Must have a minimum of seven years of experience in the field
  • Good computer skills (windows, Microsoft Office, accounting package software (e.g. Quick books)
  • Strong communication and interpersonal skills
  • Must have demonstrable personal integrity and honesty and must have a pleasant personality
  • Must be willing to travel frequently to project activity regions and woredas as needed.
  • Speaking of more than one local language is a plus. Knowing the local language of the area of assignment is mandatory.
  • Previous experience working in a similar position in USAID-funded projects is preferred.
  • Speaking of more than one local language is a plus.

Workplace: Mekelle, Tigray

Deadline: December 7, 2023

Position 4: Senior Manager: Area Implementation Team – Tigray

Position Summary:

The senior manager is responsible and accountable to ensure planning and implementation of interventions within, and as assigned by her/his supervisor, the implementation area assignment. S/he supervises the work of the Area Implementation Team (AIT). S/he ensures that the team uses resources effectively, responsibly, efficiently and honestly.

Duties and Responsibilities:

  • Develops AIT plans and ensures that each staff member in the office also develops annual, quarterly and monthly plans to contribute to timely and effective attainment of plans and objectives of the Activity. It is the responsibility of the manager that all components of the Activity are implemented and monitored actively.
  • Coordinates all relations with various health administration, and relevant line offices to ensure that plans of the Activity in the area are well understood and supported by all concerned.
  • Travels to Activity’s woredas and kebeles in the area of assignment in regular periodicity to provide or organize implementation of planned activities and to provide supportive supervision combined with technical assistance, and to monitor the progress.
  • Establishes cordial and functional relationships and collaboration with partner organizations operating in the assigned area as it relates to the particular area of responsibility.
  • Organizes and supervises the staff, and evaluates the performance of the staff quarterly and annually, and as the need arises.
  • Provides periodic activity reports on the operations in  the area, and is also responsible to organize donor and stakeholders visits. 
  • Attends relevant government and partner’s meetings to further develop collaboration and to obtain new and improved service delivery approaches, methods and ideas in the area of responsibility.
  • Reviews and signs on the vouchers and cheques for all expenditures in the Area Implementation Office; ensure that all payments are supported by valid documentation as required by JSI, government of Ethiopia, and USAID
  • Carries out all other duties and responsibilities as required by management.

Job Requirements:

  • Master’s degree in public health or related fields.
  • Ten years of experience in managing RMNCAH, quality health care, health systems, and other related programs.  Experience in practical fieldwork and prior supervisory position, Close working relationship with the public sector and NGO experience will be an advantage.
  • Prior experience of managing financial resources
  • Must have strong writing and communication skills.
  • Must demonstrate mastery of computer skills in word processing, Excel for budget and spread sheet work, and presentation skills.
  • Skills in data processing and interpretation will be an advantage.
  • Must be able to work with minimum supervision and have strong interpersonal skills and skills to promote teamwork and effort.
  • Must have integrity and pleasant personality.
  • Must be able to travel to woredas and kebeles regularly.
  • Speaking of more than one local language is a plus. Knowing the local language of area of assignment is mandatory.

Workplace: Mekelle, Tigray

Deadline: December 10, 2023

How to Apply

Interested applicants who met the minimum requirements should send and apply at WWW. Ethiojobs.net. please submit your application letter with your CV in English detailing your experience and skills that are relevant to the post.


Please do not attach copies of your transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

JSI/WEI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.

JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D

Remind this:

  • Read the vacancy announcement carefully.
  • Check the vacancy details with eligibility.
  • Prepare your CV or Application Details.
  • Finally, apply as instructed by the authority.

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