Job Vacancy Announcement – Ethiopian Red Cross Society (ERCS)
Thank you for reading this post, don't forget to subscribe!Thank you for reading this post, don't forget to subscribe!Ethiopian Red Cross Society (ERCS) would like to invite qualified and interested job seekers to apply for the following positions.
Position 1: Accountant
Key performance Areas
- Checks payment requests against adequate budget coverage and verifies correctness of arithmetic accuracy for approval;
- Follows up on the transfer or increment of budget and the regular and project budget execution;
- Checks and verifies payment requests against availability of budget and presents same to the senior accountant for further treatment;
- Reconciles accounts with bank statements; Prepares monthly statements of bank reconciliation and adjusting entries;
- Follows up timely collection of receivables and payments of liabilities and other government obligations, reports on long outstanding receivables;
- Follows up any deductions from employees’ salaries are paid to concerned parties in accordance with their prior commitments or court decisions; Verifies and registers receivable/revenue and disbursement accounts.
- Follows up and registers provident/pension funds of employees; ensures timely deposit and withdrawal;
- Facilitates payments of accumulated provident fund to employees terminating employment contract;
- Collects bank statements on provident fund and makes the necessary adjustments and reconciles disparities and notifies employees; Manages the movement and utilization of cash;
- Follows up and ensures that receiving and paying documents are collected from property administration, banks and other work units in due course;
- Verifies correctness, completeness and appropriateness of accounting documents transmitted from branch offices and receives/collects same for further treatment;
- Follows up settlement of outstanding accounts and reports to superior in cases of default; Follows up and ensures that receiving and paying documents are collected from property administration, banks and other work units in due course;
- Verifies correctness, completeness and appropriateness of accounting documents transmitted from branch offices and receives/collects same for further treatment;
Work Unit: – Account Division
Reports to: Account Manager
Job Requirements
Qualification:
Second / First degree in in Accounting/ Accounting & Finance/ & Accounting Software
Work Experience: 4/6 years related work experience.
Workplace: Addis Ababa
Position 2: Administration & Finance Assistance to DRC Country Office – Re Advertised
Main Tasks:
Under the supervision of the Country Manager, carry out administrative and logistical tasks related to the country office. This will include:
- Ensure implementation of DRC’s administration procedures within the country, and provide appropriate guidance to DRC staff members
- Assist with the planning and follow-up on office meetings, including preparing invitations, maps and agendas, as well as taking minutes
- Ensure that the contact lists for DRC staff in Ethiopia is always updated and available to all DRC staff members
- Ensure that the DRC welcoming note is always updated and shared with visitors prior to arrival together with the security guidelines
- Liaise and follow-up with ERCS on services provided to DRC staff members as part of the integration agreement. This will include:
- Supporting DRC visitors to Ethiopia in obtaining visa and booking accommodation and airport transfer
- Supporting country office staff and delegates with following up on residence maintenance issues
- Following-up with ERCS on facilitating resident permit for incoming delegates
- Focal point in relation to delegate queries regarding administrative issues during mission
Under the supervision of the Country Finance Officer:
- Support the country finance team in undertaking quality control of cash requests, project budget and reports and delegates’ financial reports
- Assist the country finance team with filing and assets management
- Establish appropriate filling/documentation system for all documents under his/her custody both Physically and electronically
- Settle DRC delegate in country expenses and travel claims
- Facilitate purchasing of office supplies purchase (water, toner etc.) as stipulated in the DRC procurement policy
- Follow-up on issues relating to the country office driver, vehicle repair and fuel
- On a daily basis ensure coordination of vehicles and use of driver including that log-documents are properly filled and presented
- Assist DRC staff members in scanning and copying of documents
- Carry out administrative tasks related to filing and assets management
- Facilitate working advances to delegates
- Arrange for payments of expenditures of the country office
- Prepare payment vouchers to be approved by CM and ensure that all supporting documents are attached and recorded in journals.
- Write cheques
- Manage petty cash
- Request bank transfers and Petty cash withdrawal
- Arrange travels and payment of travel advances and follow up on settlement of advances
- Follow up on monthly bank statements
- Monthly bank accounts reconciliation
- Ensure strict adherence to new and existing administrative systems both at HQ and in the Country Office
- Follow up payment dates and invoices for all supplies, including utilities to avoid inconvenience as a result of delay in payment
- Maintain and update regularly DRC country office asset register as well as safekeeping of office assets
- Any other duties as may be assigned by the Country Manager and/or the Country Finance Officer
Communication in relation to the tasks:
- Day-to-day communication with the DRC Country Manager and Country Finance Officer
- Coordination and regular communication with DRC staff in the country office
- Communication with relevant staff of ERCS
- Communication with DRC delegates and visitors to Ethiopia
Reporting to: – DRC, country office
Terms of employment: – Contract for one year
Job Requirements
Qualification:
University Degree in Administration or Business Administration related field
Work Experience: Two (2) years of relevant experience
Experience in an administrative/coordination role.
Experience with working for NGO
Knowledge and skills:
- English Proficiency( Strong communication skills, both written and verbal)
- Excellent computer skills, including knowledge of Microsoft Office applications such as Outlook, Excel and Word
- Structured and good at planning
- Intercultural competencies, open-mindedness and patience
Competencies
- Able to work in a team
- Flexible and adaptable to changing working conditions
- High degree of integrity, proactivity and discretion in personal conduct
- Self-motivated, with good judgement and initiative
- Able to prioritize tasks and meet deadlines
- Communication, coordination, networking and facilitation skills
Workplace: Addis Ababa
Application Form for – Accountant
Application Form for – Administration & Finance Assistance to DRC Country Office
Application Deadline: December 22, 2022
How to Apply
We invite candidates meeting the required qualifications to fill out online employment application form With the indicated link in each position before the closing date of the announcement December 22, 2022.
Application link for position 1: https://ee.humanitarianresponse.info/x/IyUTlyf1
Application link for position 1: https://ee.humanitarianresponse.info/x/IyUTlyf1
Qualified women are strongly recommended to apply!
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