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Ethiopian Human Rights Commission Admin Assistant

Admin assistant

Ethiopian Human Rights Commission vacancy announcement

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Ethiopian Human Rights Commission (EHRC) is looking for qualified candidates to fill the Admin Assistant position.

Position: Admin Assistant

Category: Admin, Secretarial and Clerical, Management

Application Deadline: 24 October 2022
Location: Gambella Office

Report To: Head of Branch Office

Duration: Open Contract/Indefinite Period

Salary Range: Gross monthly salary of ETB 7,585.00- ETB 8,781.00 plus ETB 3,000.00 Housing allowance and ETB 1,200.00 Transport allowance, depending on candidates qualification, experience and earning history

Purpose of the Job: Support the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency of the Branch Office. Perform a wide range of administrative support activities and assistance to the Head of the Branch Office and other teams in the Directorate.

Main Duties and Responsibilities:

Receive phone calls and guests visiting the office;
Be the focal person to receive all incoming documents to the Commission;
Responsible to register all incoming and outgoing letters and distribute them to appropriate staff in the Commission and other stakeholders;
Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team;
Coordinate circulation of letters and correspondences to relevant internal staff and external stakeholders;
Follow up the receipt of letters and documents by relevant persons;
Manage and maintain the Head of the Branch Office calendar including scheduling appointments, internal/external meetings, and conference calls;
Coordinate the branch office team’s travel itineraries, flights, hotel accommodation, rental car, and other travel needs;
Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team;
Interact with external partners as well as The Commission’s leadership;
Provide assistance and support to the Head of Branch Office on various projects such as new employee onboarding, The Commission’s leadership calendar planning and staff communication;
Support other management staff and team of the Directorate/function on other projects as needed;
Coordinate with storage team to ensure the office has sufficient supplies of stationery;
Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate;
Maintain up to date record keeping and filing system for the directorate/unit;
Provide administrative support to Director in order to increase his availability for executive level responsibilities;
Organize archival records and develop classification systems to facilitate access to archival materials;
Provide reference services and assistance for users needing archival materials;
Prepare archival records, such as document descriptions, to allow easy access to information.
Job Requirements

BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields;
Computer literate;
Knowledge of Amharic is required. Knowledge of other local languages is advantageous;
2(two) years of relevant experience with BA degree;
4(four) years of relevant experience with diploma;
Experience in event management, travel and logistics is a strong plus.

How to Apply:

Interested candidates should write a covering letter, explaining why they are interested in this role, why you are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org

Please include the name of the position & Location on the subject of the email

Women candidates and candidate with disabilities are encouraged to apply

Only short-listed candidates will be contacted for interview and written exam.
For more vacancy Notification follow us: https://t.me/Ethiojob1Vacancy

Ethiopian Human Rights Commission Admin Assistant
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